Organisational Policies, Practices and Procedures in Project Management

This document discusses the organisational policies, practices and procedures in project management. It covers topics such as human resources, acquisition of physical resources, protecting intellectual property, making variations to the plan, and monitoring and documenting performance. The document provides insights into how these factors impact project success.

Running Head: PROJECT MANAGEMENT
Project Management: Assignment 3
Name of the Student
Name of the University

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Part A
1. Organisational Policies, Practices and Procedures
There are certain organisational policies, practices and procedures that need to be
followed in the entire project and beyond. The main policies and practices that need to be
followed are discussed and explained as follows.
Human Resources – The company only recruits highly skilled human resources whose
skill sets are specific and aligned with the requirements of the organisation. The human resources
are expected to learn their work requirements quickly and perform as per specified in their
working contracts (Golini, Kalchschmidt & Landoni, 2015). However, the company is against
the high pressure situations and allows the new joinees sufficient amount of time to fit in and
start providing output as per work requirements.
Acquisition of Physical Resources – The main focus of the company regarding
acquisition of physical resources is not compromising with the quality of the resources. The
company never orders purchase or procurement of poor quality resources in order to save costs.
Rather, it is ordered to find the best quality resources even if they incur up to certain amount of
extra costs.
Protecting Intellectual Property – Company values the need for protecting intellectual
property very seriously and has always focused on the same. The company undertakes the
following steps in order to protect intellectual property.
 Sign Non-Disclosure Agreements
 Strong Access Control

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 Open Sourcing
Making Variations to the Plan – During various projects, there are often needs for
making variations to the plan of the projects. However, these variations cannot be just
implemented without analyzing all the positive and negative impacts (Boulmetis & Dutwin,
2014). The company generally allows the project manager to look into the change requirement
and call a board meeting in which the need for changes, proposed variations and implications of
the variations are discussed. When everyone approves the plan and signs the document, only then
the variations can be initiated and implemented.
Monitoring and Documenting Performance – The company has appointed a supervisor
who is assigned with the duty of monitoring and documenting performance. He is assigned to
report to the project manager every week regarding progress of the project and the changes in the
productivity of the working teams (Chih & Zwikael, 2015). Throughout the monitoring period,
he develops a performance analysis document that he submits to project manager at the end of
each week for taking suitable actions.
Part B
2. Strategies and Processes for Acquiring Resource Requirements
For implementing the proposed strategy, first the list of resources is to be developed
along with the estimated costs for each. Based on the requirements, one or more vendors are
contracted and discussion is conducted with them regarding the availability of the required
materials. Furthermore, it is to be verified if the vendor is able to supply the best quality
materials at the best possible rates. In this regard, it is recommended that a popular vendor is

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selected instead of a new or a local one who are more prone to cheating and supplying poor
quality materials.
3. Strategies and Processes for Assessing Progress
The primary recommended strategy for assessing progress in project is to set up suitable
KPIs and assigning a supervisor who can analyze the performances based on the KPIs set earlier.
Reporting is an essential requirement in this strategy and the supervisor must ensure he prepares
a monitoring report as well as a progress report for the project. At the end of each week, these
documents are to be handed over to the project manager. It is the duty of the project manager to
assess the progress of the project and implement new changes if necessary.

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