Project Management Assignment Report

Added on - 21 Jul 2020

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Project management
ContentsINTRODUCTION...........................................................................................................................1TASK 1: Project Initiative Document.............................................................................................2Defining project and its scope.....................................................................................................2Justifying the project....................................................................................................................2Secures funding for the project....................................................................................................2Timescales...................................................................................................................................3Roles and responsibilities of project participants........................................................................4Stakeholder’s analysis.................................................................................................................4TASK 2: GANTT CHART..............................................................................................................6Project Plan..................................................................................................................................6TASK 3: RISK REGISTER.............................................................................................................9TASK 4: Project Sponsor..............................................................................................................12a. Importance of quality risk management plans and the potential impact...............................12b. Analysis and critique of the potential relevance of PRINCE2..............................................14Conclusion and Recommendation.................................................................................................14REFERENCES..............................................................................................................................16APPENDIX 1.................................................................................................................................17APPENDIX 2...................................................................................................................................1
INTRODUCTIONMain focus of any organisation is to gain profit and in order to achieve higher revenues, itrequires to take up initial for satisfying requirements. When long term decisions are made, thenproper project is developed that consists of steps with the help of which ultimate goals can beachieved. In order to develop a project, there are certain areas that are required to be covered(Kerzner and Kerzner, 2017). In this context, it includes time management, risk management,human resource, availability of finance, etc. Project is considered to be the methodologicalapproach which enables rules, regulations and form through which set goals can be attained. Asper the case scenario given, project is focused on Business School at Roehamphton Universitythat is planning to refurbish its teaching rooms and computer labs in Queen’s Building so thatexcellent learning environment can be provided to staff and students. In order to complete thetask in an appropriate manner, following are the aim and objectives:Aim: To refurbish computer labs and teaching rooms at Roehamphton University.Objectives:To designnew hardware, software and network infrastructure doe teaching rooms andcomputer labs in the Queen’s BuildingTo provide teachers and students with comfortable and healthy environment.To finish the set project within the determined budget that is $10000.To make use of SAP ERP in order to determine the key function of the project.To take up appropriate steps to overcome risk in effective manner.From the above objectives, it can be stated that manager is required to select key workerswho will be involved in the process of development. Workers are the one who need to be skilledenough so that they contribute effectively towards achievement of desired goal and objectives.Inorder to maintain the quality of work, main focus is made on making use of SAP ERP, this iseffective software to be used with the help of which the rate of support the project manager ishigh and the areas in the functions that are to be covered and quality can be maintained.Whenemployees do not have properunderstanding of the roles and responsibilities that has to beplayed by them, then it cause serious problem to get the project completed. Cost and time isconsidered to be one of the main risk that is faced at the initial stage. To achieve the goals, it isrequired to have proper analyses made in which proper plan is made so that all the goals that areto be attained can be achieved.Further, quality of work can be maintained by making sure that1
all activities are completed within speculated time period.Apart from this, the analysis ispossible when time to time monitoring is done.This can be done by measuring the growth andprogress of the project.With the help of monitoring it becomes helpful enough to understand therequirements and in taking up appropriate steps to attain the goals and objectives that are set.Further, risk causes serious issue in which the efficiency of employees and achievement oftargets on time fails.TASK 1: Project Initiative DocumentDefining project and its scopeIn accordance with the project, main focus is to full refurbishment of its teaching roomsand computer labs in Queen’s Building. This is being done to ensure that staff and students areable to get healthy environment and students and teachers are supported with latest technology. Itwill also includenew hardware, software and network infrastructure. The project will enable tomake sure that appropriate support is provided to teachers and students so that they get benefitedwith it and grow in positive direction.Justifying the projectThe project developed can be achieved and this will help to make sure that all type ofsupport is provided to teachers and students. A new building is being develop in which it willinclude teaching room and computer labs with newhardware, software and networkinfrastructure. All these can be attained with proper planning and support from key stakeholders.Secures funding for the projectThere are different types of activities included in the project and for each of them, itconsists of certain cost involved. It is required to make sure that within the speculated budgetthat is decided, all activities are completed. With this respect, below given are the variousactivities with their cost that will be involved:ParticularsAmount (InGBP)Purchases formaterialsrequired inrefurbishment1500Obtaininglicenced software25002
Databaselicensing200Equipment cost2000Labour cost1000Server cost800Network cost2000Total10,000TimescalesEach of the activities that will be included in the project will take certain time period sothat it can be completed. It is important to make sure that appropriate time is set to complete allthe activities so that for each of the tasks, ample of time is attained (Burke, 2013).All theactivities are required to be completed within speculated time period. In condition when any ofthem are not completed, then it delay the following operations as well.Below given are activitieswith the time that will be taken:Tasks to becompletedTimetaken foreach taskInitiationphase23 daysPlanningphase21 daysExecutionphase28 daysMonitoringandcontrollingphase33 daysClosurephase14 daysTotal timetaken119 days3
Roles and responsibilities of project participantsThere is various type of support that is required in order to make the project completed.With this respect, it is required to have key staff members who can support to carry out theproject (Wysocki, 2011). Each of the person involved have certain roles that has to be played. Inthis context, below given are the key stakeholders involved:Project sponsor:They are the one who make sure that proper support to the project isprovided by setting up finance.When they do not plan properly, then it can cause seriousissues for the project to get completed.Steering committee:Helpful to provide guidance on key decision that can be taken. Theyhave frequent monitoring over the performance and so that they know the issues that arefaced.Resource managers:These peopled who control resources that are required for theproject. There are requirement of resources like materials, employees, finance, etc.required and this manager is responsible to provide them.Executives:They are top management within the firm who execute the project and directon developing organisational strategies.Project team members:They are the one who execute the project under the guidance ofproject managerProject manager:Leader or coordinator of the project.They make sure that all the otherdepartment that work towards success of project are observed and analysed.Stakeholder’s analysisThis type of analysis is considered as degree of influence that each of the individualinvolved in the project has. It is analysed by making use of quadrant matrix which is givenbelow:4
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