Project Management

This report aims to develop a schedule and cost plan for a holiday project to Sydney. It includes objectives, scope, work breakdown structure, duration of activities, and cost estimation.

Running head: PROJECT MANAGEMENT
Project Management
Name of Student
Name of University
Author Note

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Table of Contents
Introduction..........................................................................................................................2
1. Project Objectives............................................................................................................2
2. Scope of the Project.........................................................................................................2
3. Work Breakdown Structure (WBS).................................................................................3
4. Duration of Each Activity................................................................................................4
4.1. Gantt Chart................................................................................................................5
5. Cost for Each Activity.....................................................................................................6
6. Assumptions....................................................................................................................9
Conclusion...........................................................................................................................9
Bibliography......................................................................................................................11

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Introduction
The report aims in development of a schedule and cost plan for five friends who are
travelling to Sydney for a holiday for 3 days. For this project, a schedule for 72 hours has been
prepared. Certain assumptions are made while developing the schedule for the project. The
report identifies the scope and objectives of the project and delivers a work breakdown structure.
The sequence of activities are presented in the report in form of a work breakdown structure. A
schedule Gantt chart has been prepared for the project as well. The cost of each and every
activities of the tour is calculated and the details are indicated in form of a cost table.
1. Project Objectives
The objectives “Travelling to Sydney” project are as follows-
 To develop a schedule for the Project
 To estimate the time required for completion of each activity
 To estimate the cost of the entire project
2. Scope of the Project
The in-scope requirements of “Travelling to Sydney” project are as follows-
 To ascertain that the project is completed in 72 hours
 To ascertain that the project is executed in the allocated budget. Each friend has a
budget of AUD 1500, which indicates that the total budget of the project is AUD
7500
 The schedule estimate includes the travelling and the resting time
The out-scope requirements of the project are as follows-

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 The estimation has no scope for adding other activities apart from those
mentioned in the schedule
 There is no scope of extending the holiday as the budget of the project is fixed
The schedule estimation is done considering both in-scope and out-scope requirements of
the project. Certain assumptions are considered for developing the schedule of the project, which
are discussed in the later section of this report.
3. Work Breakdown Structure (WBS)
The WBS of the project, generated from project scheduling is represented in the picture
below-
Travelling to Sydney
Start of Journey
Ariving at Sydney
Checking in to the
Hotel
Day 1 Activities
Breakfast in Hotel
Walking tour in
Darling Harbour
Walking Tour in
Circular Quay
Lunch
Boating Tour of
Sydney Harbour
Travelling to
Cockatoo Island and
Sight Seeing
Returning to Hotel
Dinner
Resting At hotel
Day 2 Activities
Breakfast in Hotel
Tour to museum of
Sydney
Lunch
Visiitng the Sydney
Cricket Ground
Travelling to Garigal
National Park and
sight seeing
Returning to Hotel
Dinner
Taking Rest
Day 3 Activities
Breakfast
Travelling to Bondi
Beach
Sight Seeing to
Sydney Botanic
Gardens
Lunch
Visiting the Rocks
Dinner
Checking out of the
hotel
Travelling back and
taking rest
End of the Journey
Figure 1: Showing the Work Breakdown Structure of Travelling to Sydney Project
The work breakdown structure in the figure above represents the works to be completed
in a time span of three days.

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4. Duration of Each Activity
The time for completion of the activities related to “Travelling to Sydney Project” and
their sequence is indicated in the table below-
Task Name Duration Start Finish Predecessors
Travelling to Sydney 72 hrs Mon 25-03-19 Thu 28-03-19
Start of Journey 1 hr Mon 25-03-19 Mon 25-03-19
Arriving at Sydney 2 hrs Mon 25-03-19 Mon 25-03-19 1
Checking in to the Hotel 1 hr Mon 25-03-19 Mon 25-03-19 2
Day 1 Activities 20 hrs Mon 25-03-19 Tue 26-03-19
Breakfast in Hotel 1 hr Mon 25-03-19 Mon 25-03-19 3
Walking tour in Darling Harbour 2 hrs Mon 25-03-19 Mon 25-03-19 5
Walking Tour in Circular Quay 2.5 hrs Mon 25-03-19 Mon 25-03-19 6
Lunch 1.5 hrs Mon 25-03-19 Mon 25-03-19 7
Boating Tour of Sydney Harbour 2 hrs Mon 25-03-19 Mon 25-03-19 8
Travelling to Cockatoo Island and
Sight Seeing 3 hrs Mon 25-03-19 Tue 26-03-19 9
Returning to Hotel 1 hr Tue 26-03-19 Tue 26-03-19 10
Dinner 1 hr Tue 26-03-19 Tue 26-03-19 11
Resting At hotel 6 hrs Tue 26-03-19 Tue 26-03-19 12
Day 2 Activities 24 hrs Tue 26-03-19 Wed 27-03-19
Breakfast in Hotel 1 hr Tue 26-03-19 Tue 26-03-19 13
Tour to museum of Sydney 4 hrs Tue 26-03-19 Tue 26-03-19 15
Lunch 1.5 hrs Tue 26-03-19 Tue 26-03-19 16
Visiting the Sydney Cricket Ground 2 hrs Tue 26-03-19 Tue 26-03-19 17
Travelling to Garigal National Park
and sight seeing 4 hrs Tue 26-03-19 Tue 26-03-19 18
Returning to Hotel 3 hrs Tue 26-03-19 Wed 27-03-19 19
Dinner 1.5 hrs Wed 27-03-19 Wed 27-03-19 20
Taking Rest 7 hrs Wed 27-03-19 Wed 27-03-19 21
Day 3 Activities 24 hrs Wed 27-03-19 Thu 28-03-19
Breakfast 1 hr Wed 27-03-19 Wed 27-03-19 22
Travelling to Bondi Beach 3 hrs Wed 27-03-19 Wed 27-03-19 24
Sight Seeing to Sydney Botanic
Gardens 3.5 hrs Wed 27-03-19 Wed 27-03-19 25
Lunch 1.5 hrs Wed 27-03-19 Wed 27-03-19 26
Visiting the Rocks 4 hrs Wed 27-03-19 Wed 27-03-19 27
Dinner 2 hrs Thu 28-03-19 Thu 28-03-19 28

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Checking out of the hotel 2 hrs Thu 28-03-19 Thu 28-03-19 29
Travelling back and taking rest 7 hrs Thu 28-03-19 Thu 28-03-19 30
End of the Journey 0 hrs Thu 28-03-19 Thu 28-03-19 31
Table 1: Representing sequence of task and their duration
The predecessor in the table above indicates the sequence of the task, while the duration
column indicates the total time required for completion of each project activity. In development
of the task sequence, the holiday destinations that the friends have planned to visit is considered.
The destinations include the major tourists’ attraction in Sydney. The time allocated for each
activity is based on the total time the group of friends will be spending on Sydney. However, if
there is a change in the tourists spots the friends are travelling to, the sequencing process can
change as well. It is expected that the group of friends will be following this sequencing activity
in order to ensure that their holiday to Sydney gets over within 3 days or 72 hours.
4.1. Gantt Chart
The scheduling of the project is indicated in the figure below-

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Figure 2: Showing Gantt chart of Travelling to Sydney Project
The picture above indicates the project Gantt chart. The Gantt chart is generated with the
help of a scheduling software MS Project. The Gantt chart represents the tasks or the activities
that are involved with the holiday planning of the group of friends. From the Gantt chart in the
above figure, it can be observed that every tasks are following a sequential structure. Therefore,
each task associated with the Sydney project contributes to the critical tasks of the project. The
schedule of the travelling to Sydney project is calculated in a way that the entire project is
executed within the time of 72 hours. The Gantt chart of the project represents the start date and
the end date of each activity associated with the holiday project. The time allocated for this
project is in hours as it is assumed that the group of friends will be visiting the more than one
tourist spot in a day.
5. Cost for Each Activity

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The cost of each activity estimated for the project is represented in the table below-
Task Name Duration Resource Names Cost
Travelling to Sydney 72 hrs $7,450.00
Start of Journey 1 hr
A,B,C,D, Project
Manager ,Travelling Expenses
to Sydney[1]
$500.00
Arriving at Sydney 2 hrs A,B,C,D, Project Manager $0.00
Checking in to the Hotel 1 hr Hotel Cost in two Instalments
For Three Rooms[1] $900.00
Day 1 Activities 20 hrs $950.00
Breakfast in Hotel 1 hr Cost of Breakfast [1] $50.00
Walking tour in Darling
Harbour 2 hrs Cost of Sight Seeing in Darling
Harbour[1] $50.00
Walking Tour in Circular
Quay 2.5 hrs Cost of tour to Circular Quay[1] $100.00
Lunch 1.5 hrs Cost of Lunch [1] $100.00
Boating Tour of Sydney
Harbour 2 hrs Boating Tour to Sydney
Harbour[1] $150.00
Travelling to Cockatoo
Island and Sight Seeing 3 hrs
Expenses at Cockatoo
Island[1],Travelling Expenses
1[1]
$300.00
Returning to Hotel 1 hr Travelling Expenses 2[1] $100.00
Dinner 1 hr Cost of Dinner[1] $100.00
Resting At hotel 6 hrs $0.00
Day 2 Activities 24 hrs $1,500.00
Breakfast in Hotel 1 hr Cost of Breakfast [1] $50.00
Tour to museum of
Sydney 4 hrs Boating Tour to Sydney
Harbour[1] $150.00
Lunch 1.5 hrs Cost of Lunch [1] $100.00
Visiting the Sydney
Cricket Ground 2 hrs
Expenses in Sydney Cricket
Ground[1],Travelling Expenses
3[1]
$500.00
Travelling to Garigal
National Park and sight
seeing
4 hrs
Expenses at Garigal National
Park [1],Travelling Expenses
4[1]
$450.00
Returning to Hotel 3 hrs Travelling Expenses 5[1] $150.00
Dinner 1.5 hrs Cost of Dinner[1] $100.00
Taking Rest 7 hrs $0.00
Day 3 Activities 24 hrs $3,600.00
Breakfast 1 hr Cost of Breakfast [1] $50.00
Travelling to Bondi 3 hrs Cost of Activities At Bondi $1,300.00

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Beach Beach[1],Travelling Expenses
6[1]
Sight Seeing to Sydney
Botanic Gardens 3.5 hrs
Sight Seeing Cost at Botanic
gardens[1],Travelling Expenses
7[1]
$500.00
Lunch 1.5 hrs Cost of Lunch [1] $100.00
Visiting the Rocks 4 hrs Cost of expense at Rocks [1] $500.00
Dinner 2 hrs Cost of Dinner[1] $100.00
Checking out of the hotel 2 hrs Hotel Cost in two Instalments
For Three Rooms[1] $900.00
Travelling back and
taking rest 7 hrs Travelling expenses back from
Sydney[1] $150.00
End of the Journey 0 hrs $0.00
Table 2: Representing the Cost Estimation of the Project
The figure that is indicated below is representing the project cost in Gantt chart view -

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Figure 3: Representing the Project Cost in Gantt chart View
The table and the figure above indicates that the total cost of the project is $7,450. Thus,
it is possible to complete the project within the set budget of $7,500. The budget of the project is
set on basis of the money available with the group of friends. While estimating the cost, a
standard rate for breakfast, lunch and dinner is considered.
6. Assumptions
The schedule and cost estimation of “Travelling to Sydney Project” involves certain
major assumptions which are as follows-

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1. The cost of travelling, lunch, dinner and other activities are considered for 5 people
2. It is assumed that the holiday will not be extended beyond 72 hours
3. It is assumed that hotel and travelling cost will not change during project
implementation.
4. The entire scheduling activity is done with the help of the scheduling software MS
project. While scheduling the activities, a 24 hours format is chosen for the scheduling activity.
The scheduling involves the resting time of the group of friends as well.
Conclusion
The report discusses the schedule and the resource needs of holiday in Sydney for 72
hours. A group of five friends are going on a holiday and therefore, cost of every task is
estimated on basis of five people. The report gives an idea of the objectives and scope of the
project. The details of schedule estimation is discussed in the report along with the details of
cost. It is observed that the travelling to Sydney project is completed in a budget of $7,500.
However, certain assumptions are considered for developing the schedule and the budget, which
are discussed in the report as well. The group of friends are expected to follow the schedule
prepared in order to spend their holiday within the set budget.

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Bibliography
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Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
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Milosevic, D.Z. and Martinelli, R.J., 2016. Project management toolbox: tools and techniques
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pp.1382-1394.