Project Management: Implementation of Network System

This document provides a clear outline of the project, functional and non-functional requirements, project team members roles and expertise, project plan, project deployment plan, project sign off, project review and recommendations.

Running head: PROJECT MANAGEMENT
Project management: Implementation of network system within a company
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Clear outline of the project......................................................................................................................2
2. Project functional and non-functional requirements..............................................................................2
3. Project team members roles and expertise.............................................................................................3
4. Project plan.............................................................................................................................................4
4.1 Development of project scope..........................................................................................................4
4.1.1 Work breakdown structure........................................................................................................5
4.2 Time estimation.................................................................................................................................5
As per the table that is provided below, it is identified that the network system for the retail
organization will be implemented in the time period of 77 days............................................................5
4.3 Resource need for the project...........................................................................................................7
4.4 Gantt chart or Network diagram.......................................................................................................8
4.5 Estimation of project cost.................................................................................................................9
4.6 Quality plan.....................................................................................................................................10
4.7 Stakeholder analysis........................................................................................................................10
4.8 Communication plan.......................................................................................................................11
4.9 Project risk management................................................................................................................12
5. Project deployment plan.......................................................................................................................13
6. Project sign off.......................................................................................................................................14
7. Project review and recommendations...................................................................................................14
Bibliography...............................................................................................................................................15

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1. Clear outline of the project
The main focus of the paper is network system implementation within a retail organization in
Australia. It is found that the retail organization have mainly increased its branches in different cities
within Australia. Due to the expansion, the organization generally faces a lot of problems in properly
getting access of the information as well as data. For mitigating this type of issues, the organization
generally wants to properly implement a network system which generally helps in connecting with the
various branches of the organization. This is generally considered to be very much beneficial for the
head office of the organization as they are capable of getting track on the different branches. Moreover,
the project will commence on 28-05-2019 and as per the assumption, the entire project will generally
get finished within 11-09-19. The project objectives are:
 To get the opportunity of accessing data as well as information from different branches
 To get the opportunity of properly expanding the entire business operations of the organization
quite effectively.
 To undertake successful implementation of the network system
2. Project functional and non-functional requirements
It is found that for successfully implementing the network system, both the functional and non-
function requirements are generally needed which are generally illustrated below:
Functional requirements Data access: It is found that with the help of the
network system, the head office of the
organization generally has access on the
information of different branches (Aziz, 2017).
Security: The network system must have proper
external interface that should be capable of
protecting the network from hackers and thus
helps in providing proper level of security.
Authentication: Proper authentication must be
present that will generally obstruct the entry of
the unauthorized users within the network.
Non-functional requirements Speed: The system must provide proper facility of
speed such that the data of the different

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branches can get managed quite effectively
(Badewi, 2016).
Maintainability: Proper facility of maintenance
must be given within the entire network system
such that the network must be properly
maintained.
Reliability: High reliability of the network
system must be present so that the data from the
different branches can be handled effectively
(Kopczyńska, Nawrocki & Ochodek, 2018).
3. Project team members roles and expertise
Title Skills
Project manager The project manager must have proper ability of
managing the project effectively. They must have
proper skills of leading as well as communication
for successfully managing the project work
(Todorovic etal., 2015).
Project planner The planner takes the task of coordinating the
entire workflow of production and generally
assists in successfully planning as well as
prioritizing the operations of the organization.
Network engineer The network engineers generally help in properly
maintaining as well as administering the network
as well as computer-based environment.
Network consultant They generally design as well as maintains the
entire network system of the computer for
implementing the network system (Svejvig &
Andersen, 2015).
Network analyst They undertake the work that are mainly
associated with installation, maintenance as well
as layout of the entire network of the company.

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Network designer They generally take the responsibility of
successfully designing, implementing as well as
managing the entire network within an
organization for ensuring maximum uptime.
System engineer They manage as well as monitors the entire
installed system infrastructure and generally
undertakes the works that are associated with
configuration and testing (Kivila, Martinsuo &
Vuorinen, 2017).
Tester They mainly design different types of testing
scenarios for checking the usability testing.
Financial manager They generally create report on the direct
investment, monthly expenditure and more.
4. Project plan
4.1 Development of project scope
The project scope includes:
 Proper network devices determination
 Allocation of IP address
 Development of the network system
 Deployment in the server
 Testing of the performance as well as congestion

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4.1.1 Work breakdown structure
Figure 1: WBS
(Source: Created by Author)
4.2 Time estimation
As per the table that is provided below, it is identified that the network system for the retail
organization will be implemented in the time period of 105 days.
WBS Task Name Duration Start Finish
1 Implementation of network system for a
retail organization in Australia 105 days Mon 27-05-19 Fri 18-10-19
1.1 Project initiation phase 13 days Mon 27-05-19 Wed 12-06-19
1.1.1 Creating the plan for the business 3 days Mon 27-05-19 Wed 29-05-19
1.1.2 Analyzing the benefit of the project 4 days Thu 30-05-19 Tue 04-06-19
1.1.3 Charter for the project 3 days Wed 05-06-19 Fri 07-06-19
1.1.4 Appointing the project team
members 3 days Mon 10-06-19 Wed 12-06-19
1.1.5 Milestone 1: Completion of business
case 0 days Wed 12-06-19 Wed 12-06-19
1.2 Project planning phase 25 days Thu 13-06-19 Wed 17-07-19

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1.2.1 Developing the project plan 5 days Thu 13-06-19 Wed 19-06-19
1.2.2 Plan for resources 4 days Thu 20-06-19 Tue 25-06-19
1.2.3 Plan for project risks 3 days Wed 26-06-19 Fri 28-06-19
1.2.4 Plan for finances 2 days Mon 01-07-19 Tue 02-07-19
1.2.5 Plan for project quality 4 days Wed 03-07-19 Mon 08-07-19
1.2.6 Developing the project procurement
plan 4 days Tue 09-07-19 Fri 12-07-19
1.2.7 Communication plan development 3 days Mon 15-07-19 Wed 17-07-19
1.2.8 Milestone 2: Completion of planning
phase 0 days Wed 17-07-19 Wed 17-07-19
1.3 Analysis of project requirements 20 days Thu 18-07-19 Wed 14-08-19
1.3.1 IP address identification 4 days Thu 18-07-19 Tue 23-07-19
1.3.2 Proper subnetting 4 days Wed 24-07-19 Mon 29-07-19
1.3.3 Identification of network device 3 days Tue 30-07-19 Thu 01-08-19
1.3.4 Identification of network cables 3 days Fri 02-08-19 Tue 06-08-19
1.3.5 Determining software 4 days Wed 07-08-19 Mon 12-08-19
1.3.6 Identification of the server 2 days Tue 13-08-19 Wed 14-08-19
1.3.7 Milestone 3: Completion of project
requirement analysis 0 days Wed 14-08-19 Wed 14-08-19
1.4 Designing phase 9 days Thu 15-08-19 Tue 27-08-19
1.4.1 Creation of design for the local
network 4 days Thu 15-08-19 Tue 20-08-19
1.4.2 Physical network design 5 days Wed 21-08-19 Tue 27-08-19
1.4.3 Milestone 3: Completion of project
design phase 0 days Tue 27-08-19 Tue 27-08-19
1.5 Implementation phase 19 days Wed 28-08-19 Mon 23-09-19
1.5.1 Placing the hardware that are needed 4 days Wed 28-08-19 Mon 02-09-19
1.5.2 Cabling 3 days Tue 03-09-19 Thu 05-09-19

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1.5.3 Allocation of IP 4 days Fri 06-09-19 Wed 11-09-19
1.5.4 Connection of the devices 5 days Thu 12-09-19 Wed 18-09-19
1.5.5 Deployment of server 3 days Thu 19-09-19 Mon 23-09-19
1.5.6 Milestone 5: Completion of
implementation phase 0 days Mon 23-09-19 Mon 23-09-19
1.6 Project testing phase 15 days Tue 24-09-19 Mon 14-10-19
1.6.1 Speed of the network is tested 4 days Tue 24-09-19 Fri 27-09-19
1.6.2 Congestion testing 4 days Mon 30-09-19 Thu 03-10-19
1.6.3 Testing of performance 3 days Fri 04-10-19 Tue 08-10-19
1.6.4 Milestone 6: Completion of testing
phase 4 days Wed 09-10-19 Mon 14-10-19
1.7 Closure phase 8 days Wed 09-10-19 Fri 18-10-19
1.7.1 Post project review 4 days Wed 09-10-19 Mon 14-10-19
1.7.2 Sign off from the stakeholders 3 days Tue 15-10-19 Thu 17-10-19
1.7.3 Project documentation 1 day Fri 18-10-19 Fri 18-10-19
4.3 Resource need for the project
Figure 1: Resources

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(Source: Created by Author)
4.4 Gantt chart or Network diagram
Figure 2: Gantt chart

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(Source: Created by Author)
4.5 Estimation of project cost
The figure that is provided below showcase that the network system implementation will
generally get implemented in the budget $95,112.
Figure 3: Project budget

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(Source: Created by Author)
4.6 Quality plan
Identification of
factors
Purpose Measurement of
project quality
Analyzing project
quality
Quality control
Team training Proper facility of
training should be
given to the team
for successfully
managing the
system quite
effectively.
Involvement as
well as work done
by the team
members
If more team
members are
involved and they
can be able to
undertake
network
implementation
successfully then
it is analyzed that
proper team
training is given
Arranging proper
facility or
opportunity of
training for the
project team
members.
Improper
hardware quality
It is analyzed that
proper quality of
the hardware
should be
maintained for
maintaining
quality standards
while undertaking
the project.
Rate of quality
issues in the
project
If no quality
related issues
occur in the
project.
Proper
maintenance of
project quality by
managing the
standards of
quality.
4.7 Stakeholder analysis
Stakeholders Impact Influence
Project planner High High
Network consultant High Low
Network engineer High Low
System designer High Low

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Tester High Low
Financial manager Low Low
Project manager High High
Figure 4: Stakeholder map
(Source: Created by Author)
4.8 Communication plan
Audience Message Frequency Vehicle Responsible
Project manager The sponsor
arranges meeting
before sponsoring
a fixed amount
for the project for
giving them
details that the
project manager
needs to finish
Once Email, face to face Sponsor

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the project within
that budget
Project planner The team leaders
provide
information about
the status of the
project to the
project planner
Weekly Email, face to face Team leaders
Financial
manager
The team leaders
provide
information about
the steps through
which the budget
of the project can
be managed.
Monthly Email, face to face Team leaders
4.9 Project risk management
Risk Description Impact Probability Responsible Mitigation
Technical issue If the network
is not proper
determined
then it will be
quite difficult
to implement
the network
system
High High Technical
engineer
The network
cables should
be
determined
properly for
the project.
Budget
shortfall
The
increment in
the project
budget
generally
affect the
High High Financial
manager
Proper
management
of earned
value analysis
is very much
necessary for

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finance of the
project and
generally
creates a
number of
financial
issues.
maintaining
the project
budget.
Project delay The delay in
the project
can cause
extension the
completion
date of the
project that
further
enhances
budget of the
project
High Medium Planner Updating the
project status
regularly
generally
helps in
reducing delay
within the
project.
Inappropriate
management
Improper
management
of the project
create lot of
challenges in
managing the
project
effectively.
Medium Medium Manager Use of proper
PM strategies
are helpful in
successfully
managing the
entire work of
the project
effectively.
5. Project deployment plan
The deployment plan of the project generally includes the steps that are generally listed in the
below table.
Task Name Duration
Implementation phase 16 days

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Hardware placement 2 days
Cabling 2 days
Allocation of IP 3 days
Connection of the devices 4 days
Deployment of server 5 days
6. Project sign off
Stakeholders Signature
Project planner <Please fill>
Network consultant <Please fill>
Network engineer <Please fill>
System designer <Please fill>
Tester <Please fill>
Financial manager <Please fill>
Project manager <Please fill>
7. Project review and recommendations
After review, it is found that a number of issues related with improper authorization as well as
improper maintenance can generally occur. In order to resolve the problems, it is quite essential to use
the following recommendations in the project.
 Proper authentication: Proper facility of login should be given to the users so that no authorized
users can get entry within the network system
 Proper maintenance: Maintenance should be done after every 3months so that the chances of
occurring technical issues lowers.

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