Project Management Assessment 1

This report discusses the project management assessment 1 for Desklib, which involves the construction of a new building for the University of Wales. It covers project brief, project scope, budget assumption, constraints, stakeholder involvement, project organization structure, project control mechanism, reporting framework and more.

Project Management

Table of Contents
Introduction......................................................................................................................................3
Main Body.......................................................................................................................................3
Project brief............................................................................................................................3
project scope...........................................................................................................................4
Budget assumption.................................................................................................................5
Constraints..............................................................................................................................6
Stakeholder and their involvement ........................................................................................7
Project organisation structure and roles and responsibility....................................................8
Project control Mechanism ....................................................................................................9
Reporting framework............................................................................................................10
Project planning with milestones .........................................................................................10
Initiation- In this stage the need of the university were identified that is create the extra
classrooms and administrative offices in order to create the effective infrastructure according
to increased number of students in the campus. The objective were identified in this stage
which is; .........................................................................................................................10
Conclusion.....................................................................................................................................11
References .....................................................................................................................................12

Introduction
Project management is the process in which specific knowledge skills and tools were
used in order to achieve the desirable goals. The project management control ongoing projects
and ensures that the resources is utilized in a effective manner. Through the effective project
management organisation can easily saves money and time as well as enhance the internal
communication in order to empower the organisational decision. In relation to this the university
of Wales that acquired the new block in order create the additional rooms for staff, student and
administrative office. Therefore, to managing the project successfully various attribute will be
highlighted in this given report in order to achieve the objectives. Hence, it includes the project
scope, budget assumption, constraints as well as detailed project planning for initiating the
successful project (Kerzner, 2019).
Main Body
Project brief
The university of Wales trinity Saint David acquired new building block which is
Salisbury house. The mentioned block is situated near the main building of respective university.
As reflected in the project description the respective organisation is evaluating their
infrastructure in order to fulfil the requirement of university. In order to achieve the goals a
detailed strategic planning is needed. Therefore through the project initiation document the core
details of project will be highlight. By such information the project can be executed more
significantly (Zhong,and et. al., 2018).
Project goals
The project goals defines the set of goals which need to achieve in specific date and time.
The main aim or goal for acquiring the new block for the university is to create the;
 Additional rooms for growing number of students in the university campus.
 Administrative offices for the dedicated staff of the university.
Objectives
 The primary objective of the mentioned project is to create the adaptive reception space
in the building block for the students and concerning individuals.

 As the number of students were increasing in the university operations. Therefore a
dedicated classroom and lecturers office is to be created in order to create the resources
according to the university strength.
 Another objective of the ongoing project is to make the administrative office for keeping
the university records and document in a systematic manner as well as also comprises the
students lounge, kitchenette, and toilet facility for all the stakeholders (Momeni,
Yaghoubi, and Aliha, 2019).
Critical success factors
Critical success factors are the those factors that shows the key areas of project through
which business get the success. Below are the some success factors that ensures the project to
focus on their operational activity in order to achieve the determined goal.
optimization
Executive support
skilled resources
clear business objectives
project scope
AS mentioned In the above report the main objective of the organisation is to create the
effective campus structure that insures in order to fulfil the requirement of every individual
related to the university operations. From constructing the practical classroom to administrate
offices that succours in order to kept the important documents and records regard to the
university operations. By creating the effective structure the respective university can influence
more number of student strengths towards the organisational functions.
In this project management Time, quality and cost is one of the most important
parameters that shape the project. These parameters affects the project from the starting of the
project planning till it finishes off.
Time- The project deadline is one of the most important parameters that include the specific
finish time of any projects. Their is a direct relationship between budget and deadline. If the
project time increases so on the cost on operating the project also. Therefore, to manage the
project several mini guidelines should be conclude in order to achieve the specific objective on
time (Soybir, and Schmidt, 2021).

Quality- The quality is the foremost important factors that should be a main focus in every
project. This parameter can be address by using the quality inputs in then operations. In
constructing the practical and effective infrastructure the mentioned university need to use the
quality raw material, skilled workers and techniques in initiating the project. Through, such
process a desired outcome will be achieved that ultimately helps in order to achieve the
university goal.
Cost- As according to the requirement of the project.
Budget assumption
Particulars Unit cost (£) Amount (£)
Cost in purchasing raw material 35000
Employees Benefit Expenses 20000
Tools and modern technology 7000
Training to project team members 25000
miscellaneous Expenditures 1000
Cost of scheduling 4000
Other cost 1000
Total cost 5
0
0
0
0
From the analysis of above report its is assumed that the to initiate the project will cost around
93000 pound. Therefore, the mentioned manager need to focus on in order to lower the
operational cost to gain the positive outcomes in the operations.
Available financial information:
Projected cost £50000
Projected benefit £65000
Cost of capital 15%
PV of projected cost:
= 50000/ (1+15%)1
= £43,478

PV of projected benefit
= 65000/ (1+15%)1
= £56521.74
Cost benefit analysis: £56521.74/£43,478
= 1.3
Constraints
The main purpose of the project is to from the effective and adaptive approaches in the
project operation in order to achieve the target goal significantly. In regard to achieve such goals
there are several risk factors that can be analysed in order to assessing them and control all these
uncertainties regard to the projects. In forming the project there are various type of risk i.e., time
risk, financial risk and many more. Therefore, it is essential to identify such level of risk before
the initiating of the project. Through these practices and strategies the level of risk can be
reduced to some extent (Sanchez, and Haas, 2018).
Risk register
S.
No.
Risk
Description
Likelih
ood
Impac
t
Owner Mitigation Contingenc
y
Pre
act
ion
wei
ght
ing
sco
re
Pos
t
acti
on
wei
ght
ing
Sco
re
1 Due to
inappropriate
budget can
cause the cost
risk in the
High High Director Through the
formation of proper
budgeting as well as
systematic uses of
resources can
Detailed
segmentatio
n of all the
activities in
regard to the
9
out
10
8
out
10

project eliminate the risk of
inappropriate budget
in the operations.
By the using of
several techniques
and tools an
practical budget can
be formed.
project as
well as
suitable
funding
should be
deploy
according to
the project
plan.
2 Ineffective
communicatio
n in between
the
stakeholders
high Moder
ate
Project
manager
To eliminate such
stated risk form the
project. The
organisation can use
the adaptive and
effective channel of
communication in
communicating with
the stakeholders.
Through such
process the
assignment of task
in between the
project team can will
enhance.
Regularly
follow up
and
addressing
meetings
regard to the
project
operations.
6
out
10
7
out
10
3 Scope of
external
hazard risk
such as heavy
rain,
earthquake
Low High Operation
al director
By the
implementation of
monitoring
measures. The risk
of unforeseen hazard
can be reduced to
Obtain
appropriate
monitoring
technologies
as well as
timely
7
out
10
9
out
10

and floods. some extent.
Through such
process heavy
damages can be
controlled in the
project functions.
forecast the
weather.
Stakeholder and their involvement
Stakeholder analysis
The stakeholder analysis is a process in which individuals are identified that relates to the
project. It includes all the internal as well as external stakeholders that have the interest with the
project as well as their active participation will also evaluate according to their interest level
(Fernando, and et. al., 2018). The mentioned process have address in the beginning of any
project to gather the knowledge of their stakeholders. Below are the some factors that classified
according to the power and interest of the stakeholders;
High power high interest- These stakeholders plays the most important role in the project
functions. As they actively take parts in the project operations as well as have the power to
influence the operational activity of project. Therefore, it is essential to provide all the updates
and insights of project to these stakeholders regularly. In regard to the current project plan
which is constructing of new university campus the general manager and directors of the
university conclude in such mentioned category.
High power low interest- These type of stakeholder have high power in order to influence the
operations of project but have the less interest in regard to the project activities. Therefore, these
stakeholders should be satisfied to perform the functions more smoothly. Due to low interest
regard to the project functions there is no active communication take place from these
stakeholder. In regard to the mentioned project plan, investors are placed in such discussed
category (Sirisomboonsuk, and et. al., 2018).
low power high interest- It is essential that the project manager should address such
stakeholders on the regular basis in order to perform the project efficiently. As these type of
stakeholders have high level of interest in regard to the project. Therefore, by their involvement
in the project can succours the mangers in order to perform the project functions more smoothly.

Different suppliers that takes part in the constructing the new building come under this category
of stakeholders
Low power low interest- These type of stakeholders have lower influence as well as interest
regard to the project. Therefore they considered at last in this mentioned category. According to
the discussed project plan designer and people employed in such construction functions are
deployed in this category.
Project organisation structure and roles and responsibility
Projectized organisational structure
The projectized organisational structure creates the effective project division in between
the organisation. The project under this division operate vertically as well as the assigned
manager has the sole authority in order to distribute the task in between the team members. By
such dedicated structure organisation achieve their set goals. All the members of the staff report
to the authorised staff in this organisational structure. According to the above mentioned report
the construction of building required an effective project planning in which several operations
were addressed such as operational activity, financing as well as HR activity. Therefore, all these
segmented panels report to the same manager (Pelyukh, and et. al., 2021).
In order to fulfil the project demand which is constructing the new building the project
manager need to form effective communication within the team in order to shorten the
communication lines ion between the team. The project mangers insures that team member
reporting directly in order to reduce the conflicts as well as fast decision making. The project
manager live up with the trust in order to create the effective leadership in the project. These
practices plays a major role in order to build strong communication that succours in order to
reduce the risk of duplication of efforts. Hence, by complying such organisational structure in the
given project succours in order to achieve the mentioned goal before the deadline of the project.
Project control Mechanism
Work breakdown structure- The project mangers used several attributes in order to perform
the project more significantly. Through the breakdown of complete project works into smaller
activity has ensured in order to achieve the target on time without missing the deadlines. The
manager assigned the task into the team according to their skills that helped in order to achieve
the task (Alexander, and Hjortsø, 2019).

Monitored the project cost- Through timely monitored the project cost the miscellaneous
expenses were controlled that succoured in order to perform the project functions in the defined
budget. All the activities in regard to the construction of new building were calculated accurately
in order to eliminate the variance from the operating functions.
Risk management- Through the identification of risk and regular monitoring of project
activities has helped out the operational manager in order to perform the contingency plan. They
timely mitigated the issues that raised during the project such as ineffective communication,
budget planning and many more.
Reporting framework
All the interested stakeholders regard to the project used several ways of engagement in
order to perform more significantly in the described project. A proper communication is must for
the success of any project. Therefore, for the achievement of project goal which was construction
of educational building, the stakeholders used several communicational channel in order to
engage with the team members more significantly to achieve the listed objectives on time
(Bashir, Ojiako, and Garbie, 2019).
Stakeholder Name Engagement Channel Frequency
Project manager Manage Closely Communicated with
the team on daily
basis as well as used
the email for brief
content.
Regularly
Investors and dedicated
sponsors regard to the
project.
Keep Satisfied E-mails, and formal
written document
Every quarter
Suppliers and technical
person (software supplier and
technical person for online
webinar)
Keep Advised Memos, Mails Formerly

Maintenance team, managing
staff
Monitor News report Weekly
Project planning with milestones
Initiation- In this stage the need of the university were identified that is create the extra
classrooms and administrative offices in order to create the effective infrastructure
according to increased number of students in the campus. The objective were identified in
this stage which is (Fewings, and Henjewele, 2019);
 Additional rooms for growing number of students in the university campus.
 Administrative offices for the dedicated staff of the university.
 Project stakeholders were identified that were impacted by the project.
Planning- In this process timely meetings were organised by the project managers with all the
interested stakeholders in order to create the proper project plan form the operational activity.
The recruitment process were finalized in this stage through which dedicated guidelines were
created. Further, several task were draw down in order to perform the functions at time, with
relatable cost (Ershadi, and et. al., 2021).
Execution- All the practices and activities that planed in the above stage were executed in this
stage in order to achieve the project goals. The specialised supplier were selected in order to
receive the quality of materials in creating the classrooms and infrastructure. Several dedicated
candidate were selected in order to perform the task on time.
Closure- All the milestones were achieved in the project such as created the number of
classrooms, administrative offices, kitchenette area on specified time. All the investors concern
were also achieved. Therefore, the project created milestones were achieved timely.
Conclusion
From the analysis of above report it is concluded that project management plays a vital
role in order to achieve the project goals in a effective manner. A dedicated project management
delivers the operational task timely with optimum utilization of the resources. Through, the
proper budget plans and stakeholder analysis succoured in order to perform the functions more
significantly. The mangers also determined the risk factors that associated with the given projects
by using of risk tools. Hence all of these practices helped in creating the effective techniques in
order to fulfil the project requirement

References
Books and Journals
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management. John Wiley & Sons.
Zhong, Y., Chen, Z., Zhou, Z. and Hu, H., 2018. Uncertainty analysis and resource allocation in
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305.
Momeni, M.A., Yaghoubi, S. and Aliha, M.R.M., 2019. An optimal control model for analyzing
quality investment in the project management. Computers & Industrial
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Soybir, S. and Schmidt, C., 2021. Project Management and RPA. In The Digital Journey of
Banking and Insurance, Volume I (pp. 289-305). Palgrave Macmillan, Cham.
Sanchez, B. and Haas, C., 2018. Capital project planning for a circular economy. Construction
Management and Economics, 36(6), pp.303-312.
Fernando, Y., Walters, T., Ismail, M.N., Seo, Y.W. and Kaimasu, M., 2018. Managing project
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Pelyukh, O., Lavnyy, V., Paletto, A. and Troxler, D., 2021. Stakeholder analysis in sustainable
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tensions and contradictions. Higher Education, 77(2), pp.301-322.
Bashir, H., Ojiako, U. and Garbie, I., 2019. Joint venture versus non-joint venture projects in the
UAE construction industry: a comparison of the usage of project management practices
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Management, 11(3), pp.243-266.
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated
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Ershadi, M., Jefferies, M., Davis, P. and Mojtahedi, M., 2021. A framework for conceptualising
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