Project Management Assessment 1 - Desklib

This report investigates the project for Salisbury house where the University of Wales Trinity Saint David for London based campus is expanding to a new building. It includes project objectives, assumptions, HRM, communication, benefit realization, budget, risks, risk mitigation strategy, and activities.

Project management
assessment 1

TABLE OF CONTENTS
TABLE OF CONTENTS..............................................................................................................2
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
Project objectives........................................................................................................................3
Project assumptions.....................................................................................................................3
Human resource management-....................................................................................................4
Communication-..........................................................................................................................4
Benefit realization-......................................................................................................................5
Budget.........................................................................................................................................6
Risks............................................................................................................................................6
Risk mitigation strategy..............................................................................................................7
Activities.....................................................................................................................................8
Work break down structure.......................................................................................................10
...................................................................................................................................................10
Methodology.............................................................................................................................10
REFERENCES..............................................................................................................................11

INTRODUCTION
Project management is a tool that is used t gain special knowledge, skills and work with
different techniques to attain the outcomes that creates value for people associated with the
project. Every project works with a unique approach with difference in the operations conducted
on routine basis. It includes the ongoing activities in an organisation while the project reaches the
main conclusion and achievement of the goal (Demirkesen, and Ozorhon, 2017). Project
initiation document is a guide that lays out justification and rationale for the ongoing project
along with helping to keep it organised. This document is beneficial in ensuring the project is
going in the right direction. This report deals with the investigation of the project for Salisbury
house where the University of Wales Trinity Saint David for London based campus is expanding
to new building.
MAIN BODY
Project objectives
In this project, objectives of the project results in producing the specific and tangible
outcomes that will lead to better delivery of the ongoing project. It helps in identifying and
describing various actions that will contribute towards the deliverables while putting all the
activities in working together. These objectives give broader sense of what is supposed to be
achieved. The objectives for this project are to expand the operations of the University to another
building because of the growing student population. This new building is supposed to be set up
near the man building of the University ad will provide many facilities for the students.
Project assumptions
It is about assuming about various factors that are related with the project and are
considered to be true, real and certain without having any proof or any form of demonstration. It
is important to make certain assumptions to make the project work on track (Ika, and et.al.,
2020). The list of project assumptions for this project is to have a double check on prior basis of
beginning the project. These assumptions can be prove wrong at any point of time and thus, it is
critical to get knowledge of the assumptions and identifying it in the project planning phase. It is
not possible to start a project without having any assumptions. The project assumptions for this
project includes having access to all the resources that are required to complete the project,

human as well as material resources. The team members of the project will have access to all the
resources that is important to complete their tasks along with some specialized equipment. The
software for the tasks will not be down because there will be no problem with electricity during
the working hours. The budget set will not be exceeded or change during the complete project
cycle. The cost of the materials required will not change during the course of project completion.
Every equipment will be in working condition while the scope of the project will not change in
project.
Human resource management-
As a project leader there HRM plays important role in order to gain different exposure of
situations that can be help in learn new things which can build the positive working environment
with different group of workers.
Provide the project team with development- For construction of new building it is very
necessary to focus on the employees who are effectively work in a team There are some skills
which are necessary to have such as decision making, communication, problem solving, etc.
Hold an official project kick-off meeting- For the project leader it is very necessary to
start the project with enthusiasm and that can gain the momentum (Lauren and Schreiber, 2018).
At the time meeting project leader will share all the related document in order to discuss what in
it for them, so that team will understand about detail as well as activities which are related to
team building activities.
Building a project plan- Is has all the element which are need to have all the detail related
to work of particular people. The common tool for planning is SMART, it helps to create
consensus building about it.
Conduct a project debrief- This is brief which is help when one project is completed and
other one is started so it clarify three things which are important such as how the project is
different, how it goes well and gives the opportunity which can be celebrate the success and also
reflecting the best practices.
Communication plan-
Description Frequency Channel Audience Owner
Project status
update
Daily Asana It relates to all
internal
Need to contact
with Program

stakeholder manager
Virtual project
team meeting
Weakly Zoom All the members
related to project
team will
conducting the
meeting so that
all of them were
give their view
regarding the
same.
Program
manager will
handle the
situation related
to this.
External
stakeholder
update
As needed Zoom Project
stakeholder will
have all the
regarding
information so
that they can
connect to
external people
who are supplier
of raw material.
Project manager
2
Milestone and
delivery update
Monthly Asana The whole
project team will
have the update
regarding this
and it is very
important to get
all the update
regarding
delivery update
of milestone.
Whole team
Project check-ins Daily Slack The project team Whole team

will responsible
for the same and
have the idea
about it daily
update. It also
has all the
information
related to
member that how
they are focus on
this.
For the project management it is very important in order to gain the success and effective
communication help for project success. Improving the communication maximizes the success
and minimise the risk (Sarhadi, Yousefi and Zamani, 2018). When the project manager can
develop the effective communication with the stakeholder of the organisation as well as this is
very helpful while constructing the new building.
Relaying information- For a project manager it is very important to ensure about the
stakeholder and team members. Also, it helps in to provide regular information about the project,
stakeholder need the information anytime about the time constraints, objectives, risks, customer
need.
Change in situation- All the projects are fluid and so that manager is need for preparing for the
challenges that can be faced from project end and completion (Snider, Gopsill and Hicks, 2017).
The communication plan is containing all the stages related to planning that are help for
choosing the right step at the right time. It has the element which are related to specific meeting
for whom the meeting should be start and how it needs for being conducted for effective
meeting.

Bridging the language gap- This is the very problem that can be face by project team there are
so many people in team who are different regions and speak other language so that
communication help to fill the bridge gap between all the team member. Also, people can share
they’re on the basis of exchanging ideas with documents.
Benefit realization-
It is help for forecasting the communication for individual project to the overall program,
plan is referring for the overall plan that should be the integral part of project (Estungkorodewi,
Sihite and Derriawan, 2021). Also, it outlining the necessary activities which are achieving the
planned benefit. This will identify the resources and tools which are necessary for benefit
ensuring as well as can be fully realized over the time. Also, it has assumption for the same to
each benefit will be achieved.
Prioritize list of deliverables- It is very necessary to priorities the work according to the project
manager for next the team will reflect hard dependencies. Also, it helps for suggesting the
efficient groupings backlogs that are help in improving the outlines. The sponsor can reject and
approve these grouping which may impacted the prioritization of business.
Monitoring- with the help of non-cashable and cashable tangible benefits it will directly aligned
for the strategic investment. Also, provide the clear management benefits with evidence of
objectives for the performing investment. It gives clear transparency and accountability to the
realization benefit. This will ensure about the focused and process for colleagues that are need to
follow and also support for the benefit of management. This helps to ensure about which
collogues are need to follow for further process (Francis and Baum, 2018).
Budget
The budget of the project is complete amount of money allocated for a specific purpose
related with the project in that duration of time. The main aim of managing the budget is to
control the costs within the project and managing the work in the approved budget while
delivering the goals of the project (Larsson, 2020). Setting the budget for the project is very
important and helps in preventing any unnecessary costs. It helps in allocating the right amount
of budget related with the needs and demands. This will the project in working for a long time
and have the desired success. The budget allocated for this project is £ 5000.

Risks
Every project has some risks associated with it that can be minor or can make the project
a complete failure. It is important to identify risks during a project as well as it requires skills and
careful planning to take better decision for the project. Identification and mitigation of risks is
very important for the completion of the project. Properly managed risks will help in attaining
higher profits and building relations with the clients along with the opportunity of expansion.
Some of risks associated with the project of building expansion for University of Wales are:
Labor shortages and productivity issues:
There are not enough labors for completing the work on time. Due to this, the
productivity of the work will be influenced at huge amount while taking on new projects. With
less man power, the project will suffer from longer schedules for completing the project along
with potential delays for delivering the project on time. Labor shortages will lead to lesser
production while it will require a closure supervision at the beginning.
Health and safety hazards:
Keeping all the individuals involved with the project in safe condition is the topmost
priority for the University but some construction work can be hard that can cause harm to its
employees. The conditions present in the site can change during any point of time and are much
unexpected. Major accidents occurring at this site will result in some serious injuries causing to
some serious accidents for the workers (Wu, and et.al., 2021). Project is made in accident- free
way that will ensure that each worker to work safely and hazard free. Harm to worker from the
tasks of this project will lead to destroy the image of the organization while also decreasing the
morale of the other employees working there. It even put the organization in huge financial risks
as there will be some costs associated while dealing with the accident and the after math of the
case. It is important to make sure that the contractors of the project are having the understanding
of looking after safety and providing the employees with proper training to the employees.
Technological risks:
It includes the different areas involved in running a project while producing some
complex form of deliverables with the use of advanced technologies. These technical areas in the
project will possess a major threat towards the security of the data, compliance along with the
information security. Risks related with the technology have become very challenging along with
implementing new programs associated with information technology. This will require some

form of personal training and software acquisition that will lead to service outages leading to
delays and failure in project.
Cost risk:
There can be shortage of the funds that are set for the project completion (Armenia, and
et.al., 2019). This is because of the rise in budget and along with some constraints that might
cause threat of failure for the project. Higher cost of the project will from many challenges in the
budget management of the company along with the risk of shifting of different operations of the
projects and the workforce segments. Reduction in the fund areas will contribute to occurrence
of shifting the scope of the project.
Risk mitigation strategy
The strategy for mitigating the risks is very important as it will anticipate the
consequences of these risks. These strategies will help in identifying as well as monitoring the
risks and consequences of the risks present in the project. Risks mitigation strategy helps in
putting the action in place along with dealing with issues that will have an effect on the project.
Assume and accept the risk:
It includes collaborating with the different team members of the project while identifying
the possible risks present in the project. These consequences from the risks are acceptable and
assume about the possible vulnerabilities present in the risk (San Cristóbal, and et.al., 2018). In
the technological risk, the consequences of having a delay in the project are assumed and are
accepted. This strategy for risk mitigation is mainly used for identifying as well as understanding
the risks that will affect the project and its desired outcome.
Controlling risks:
Controlling strategy will work by taking into account all the risks that are identified and
accepted while taking appropriate action towards reducing the risks. Controlling the risk to costs
helps in detecting various issues related with the budget of the project. Controlling the risks helps
in leads the process of decision- making related with the funding activities of the project. This
strategy will help in ensuring the process of how the funds will be delegated while going over the
set budget.
Transference of the risk:
It is possible to transferring the consequences of some risks from some viable strategy.
The strain of risk and its associated consequences are transferred to another party that will handle

all the drawbacks. This strategy is very helpful for mitigating the risk of hazards and safety in the
workplace. The project will hire a security team to act as a third party to handle the safety in the
area of work.
Activities
Task Mode Task Name Duration Start Finish Predecessors
Auto
Scheduled Project initiation 6 days Fri 12/3/21 Fri 12/10/21
Auto
Scheduled Budget 3 days Fri 12/3/21 Tue 12/7/21
Auto
Scheduled Area 2 days Wed 12/8/21 Thu 12/9/21 2
Auto
Scheduled Time 1 day Fri 12/10/21 Fri 12/10/21 3
Auto
Scheduled Project planning 13 days Mon
12/13/21
Wed
12/29/21
Auto
Scheduled Construction crew 3 days Mon
12/13/21
Wed
12/15/21 4
Auto
Scheduled Architecture 5 days Thu 12/16/21 Wed
12/22/21 4,6
Auto
Scheduled Suppliers 4 days Thu 12/23/21 Tue 12/28/21 7
Auto
Scheduled Human resource management 1 day Wed
12/29/21
Wed
12/29/21 8
Auto
Scheduled Project execution 35 days Thu 12/30/21 Wed 2/16/22
Auto
Scheduled Setting up the classroom 15 days Thu 12/30/21 Wed 1/19/22 9
Auto
Scheduled Hiring for administrative office 20 days Thu 1/20/22 Wed 2/16/22 9,11
Auto
Scheduled Starting other facilities 1 day Thu 1/20/22 Thu 1/20/22 11
Auto
Scheduled Project controlling and monitoring 9 days Thu 2/17/22 Tue 3/1/22
Auto
Scheduled Analysing risks 4 days Thu 2/17/22 Tue 2/22/22 12
Auto
Scheduled Mitigating risks 5 days Wed 2/23/22 Tue 3/1/22 13,15
Auto
Scheduled Project Closure 2 days Wed 3/2/22 Thu 3/3/22
Auto
Scheduled Taking Feedback 1 day Wed 3/2/22 Wed 3/2/22 16
Auto Measuring success of the event 1 day Thu 3/3/22 Thu 3/3/22 18

Scheduled
Gantt chart
Work break down structure
Methodology
Agile methodology is the process of managing the project with the help of segregating
the work in several phases. It includes having a constant form of collaboration with the
stakeholders of the project and having some continuous improvement present at every stage of
the project. This methodology helps in generating a groundbreaking system of delivering the
value along with having some collaboration with the customers (Bjorvatn, and Wald, 2018).

This methodology works on the values of building interaction over the processes, working with
comprehensive document and collaborating with the suppliers. This methodology is the best
suited for this project as it allows changes in the project that will help in correcting any issues
present in the project on early basis.

REFERENCES
Books and Journals
Armenia, and et.al., 2019. Sustainable project management: A conceptualization-oriented review
and a framework proposal for future studies. Sustainability, 11(9), p.2664.
Bjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity as
drivers of project management performance. International Journal of Project
Management, 36(6), pp.876-888.
Demirkesen, S. and Ozorhon, B., 2017. Impact of integration management on construction
project management performance. International Journal of Project Management, 35(8),
pp.1639-1654.
Estungkorodewi, T.A., Sihite, M. and Derriawan, D., 2021. The Effect Of HR Competence, IEP
Innovation And Service Quality On Project Management In Building Project
Performance. Eduvest-Journal Of Universal Studies. 1(11). pp.1-240.
Francis, H. and Baum, T., 2018. HR transformation within the hotel industry: building capacity
for change. Worldwide Hospitality and Tourism Themes.
Ika, and et.al., 2020. Cross-learning between project management and international
development: Analysis and research agenda. International Journal of Project
Management, 38(8), pp.548-558.
Larsson, J. and Larsson, L., 2020. Integration, application and importance of collaboration in
sustainable project management. Sustainability, 12(2), p.585.
Lauren, B. and Schreiber, J., 2018. An integrative literature review of project management in
technical and professional communication. Technical Communication. 65(1). pp.85-106.
San Cristóbal, and et.al., 2018. Complexity and project management: A general
overview. Complexity, 2018.
Sarhadi, M., Yousefi, S. and Zamani, A., 2018. Participative project management as a
comprehensive response to postmodernism criticisms: The role of
communication. International Journal of Managing Projects in Business.
Snider, C., Gopsill, J.A. and Hicks, B.J., 2017. The characterisation of engineering activity
through email communication and content dynamics, for support of engineering project
management. Design Science, 3.
Wu, and et.al., 2021. Ontological knowledge base for concrete bridge rehabilitation project
management. Automation in Construction, 121, p.103428.