Project Management Assessment 1: University of Wales Trinity David (UTWTSD) Acquires New Building

This project management assessment discusses the acquisition of a new building by University of Wales Trinity David (UTWTSD) to enhance their operational functions. It covers project goals, objectives, budget assumptions, constraints, stakeholder analysis, project organization structure, and control mechanism.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
CONCLUSION................................................................................................................................3
REFERENCES................................................................................................................................4

INTRODUCTION
Project management is the determined process that used in order to create the leading
work. In regard to this it assist the businesses to achieve the organisational goals more
efficiently. In addition to this by the implication of the project management in the on going
process assist the organisation to utilise the resources in a more productive manner. It assist in
analysing all the operational situation more carefully in order to develop the strategic plan in
order to complete the derived task on time. Therefore the respected Have practice plays one of
the vital role, as It facilitate in achieving the desired goal in specific time which ultimately helps
in decreasing the operational cost. In regard to this, University of Wales acquired the new
building which is Salisbury house. One of the foremost reason of starting the respected project is
to increase the spaces for their university operational functions. In addition to complete the
respected project various attributes will be opted out such as project scope, budget assumption
and constraints. In addition to this, it will also address the involvement of stakeholders according
to their power and interest in the mentioned project (Kerzner, 2022).
MAIN BODY
Project brief
The university of Wales Trinity David (UTWTSD) acquired the new building in order to
enhance their operational functions. In regard to this, the new building is situated near the
respective university. One of the main purpose of acquired the new building is to create the
additional facilities by enhancing their infrastructure. Moreover in order to fulfil the derived
project, it is needed to adhere the effective project management planning in order to achieve the
derived goal more effectively. In regard to this, by the implication of project initiation document
all the important details can easily included in order to fulfil the project requirement.
Project goals
the project goal highlight the objective which need to achieve in a specific period of time.
In regard to this, the main goal for the respected organisation is to developed the effective
infrastructure near their university premises (Brewer, and Dittman, 2018).
 Development of new rooms in the new building which is Salisbury for the
growing strength of the student.

 Development of Administrate offices according to the requirement for the staff
members of the university.
Objectives
 one of the main objective of the mentioned project is to develop the appropriate
reception space for all the concerning individuals.
 In order to fulfil the requirement of the growing number of student, it is needed to
create the more adaptive classroom in the mentioned premisses. In addition to this
lecture offices is plan create to fulfil the demand of the university strength.
As the strength of the students is increasing in the mentioned university, so on their university
records and documents. Therefore, it is needed to develop the administrative office in the
mentioned house in order to maintain these records in more systematic manner. Moreover, it also
comprises student lounge, kitchenette as well as toilet facilities for all the concern individuals
(Kerzner, 2018).
Critical success factors
Critical success factors plays one of the vital role. As they ensures that the derived project
got the success. In regard to this below are the highlight of these success factors that assist in
performing all the operational activity more effectively. Moreover it facilitate in order to achieve
the drive goal.
 Optimisation
 Executive support
 clear business objectives
 skilled resources
Project Scope
The above mentioned discussion has clearly stated that the respected organisation need to
includes their campus structure in order to fulfil the requirement of the each individual. In
addition to this, by the inclusion of effective operational structure the respected organisation can
create the more effective premises through which all the requirement of the concern individual
are fulfil. Therefore by creating the effective classroom and administrative offices the respected
business can create more productive and effective operational culture.

In order to fulfil the project according to the developed plan time, quality and cost plays
one of the foremost important role in the successful project management. In addition, this these
stated factors has the direct influence on the project (Kerzner, 2019).
 Time- Time management plays one of the vital role in every project. In regard to this all
the task are bifurcated in the time bound scenario. Hence, any delays in the deadlines face
the direct influence on the overall cost of the budget. Therefore an effective
communication process should need to indulged to offer the effective guidelines in order
to fulfil the specific objectives more effectively.
 Quality- The mentioned organisation offer the serviced in the educational sector. Hence
it is needed to offer the safety and quality of services to all the concern stakeholders with
the mentioned university. Therefore, the mentioned university should need to use quality
inputs such as quality raw material, use of modern techniques and indulgent of skilled
workforce in order to create the desired place according to the organisation goal.
 Cost- According to the requirement of the project.
Budget assumption
Particulars Unit cost (£) Amount (£)
raw material cost 35000
Expenses of Employees Benefit 20000
Tools and modern technology 7000
Training to project team members 25000
miscellaneous Expenditures 1000
Cost of scheduling 4000
Other cost 1000
Total cost
In order to fulfil the mentioned project, the respected origination need to deploy the
93000 pounds in their operational function I order to create the effective infrastructure according
to their derived plan (Hair, and Sarstedt, 2021).

Available financial information:
Projected cost £50000
Projected benefit £65000
Cost of capital 15%
PV of projected cost:
= 50000/ (1+15%)1
= £43,478
PV of projected benefit
= 65000/ (1+15%)1
= £56521.74
Cost benefit analysis: £56521.74/£43,478
= 1.3
Constraints
The main aim of the mentioned project is to create the effective infrastructure in the name
of Salisbury. By performing the mentioned function all the goals can be achieved more
efficiently according to the derived timeline. Moreover in order To achieve the mentioned goals
includes the number of risk factor that impact the project result. Therefore, by identifying these
constraints can assist the mentioned university to reduce the risk before initiating the project.
Risk Register
S.
No.
Risk
Description
Likelih
ood
Impac
t
Owner Mitigation Contingenc
y
Pre
act
ion
wei
ght
ing
sco
re
Pos
t
acti
on
wei
ght
ing
Sco

re
1 Inappropriate
budget can
cause the
delaying in
the project.
High High Director By creating the
effective budget
plan the respected
university can
perform all the
derived task more
effectively. It will
also assist them in
order to achieve the
task on deadlines.
By implying
all the task
in a detailed
process can
assist the
organisation
in achieving
the task
according to
the
developed
plan.
9
out
10
8
out
10
2 Ineffective
communicatio
n in between
the
stakeholders
high Moder
ate
Project
manager
By the development
of effective
communication
channels, the
respected
organisation can
deliver all the
Assign task more
effectively in
between their
workforce. Which
further can assist in
achieving the goal
more effectively
(Crawford, 2021).
By
addressing
meeting and
follow up
can assist in
managing all
the task
more
effectively.
6
out
10
7
out
10
3 Possibilities
of external
Low High Operation
al director
By the use effective
tools and techniques
By the
adaptation
7
out
9
out

hazard risk
such as heavy
rain,
earthquake
and floods.
the future risk of
unforeseen hazard
can be minimise.
of effective
tools and
techniques
that assist in
getting the
reliable data
to timely
forecast the
weather
data.
10 10
Stakeholder and their involvement
Stakeholder analysis
Stakeholder analysis is the inclusion of the process in which concern individuals are identified
which have that direct influence towards the project. Through the mentioned function all the
internal and external stakeholders are derived which have interest in regard to the project as well
as highlight their participation in regard to their power and interest level. Any got to this in the
below mentioned discussion, the highlight of the stakeholders that belongs to the mentioned
project will be described according to their power and interest level.
High power high interest The mentioned stakeholders have the direct influence on the
organisation function as well as their activities can influence the project results. In addition to
this they have the interest in the project operations as well as have the power to impact the
operational activity of a project. In addition to this the project manager should need to adhere
these types of stakeholders more seriously. Therefore all the updates regard to the project should
be provided to these stakeholders on the regular basis. In regard to the mentioned project which
is developing an effective university campus, directors and general managers are deployed under
the mentioned category (Tonchia, Tonchia and Mahagaonkar, 2018).
High power low interest In this mentioned segment those stakeholders are conclude which
have the high power to influence the project results but have the low interest in the operational
functions. In addition to complete the project more effectively, it is essential to fulfil their
request in our to perform operational function more smoothly. In regard to their low interest

they doesn’t indulged in all the projects function in an active manner. Investors are conclude in
this mentioned category.
Low power high interest These type of stakeholders have the high interest in the project
function but has the low power in order to influence the result. Therefore these are the most
reliable asset for the project completion. Hence the mentioned manager of the respective project
should need to adhere these stakeholders more efficiently INR to create more value in their
operational functions. Different suppliers are deployed under the mentioned category as they
assist in order to create the new building through there involvement.
Low power low interest these are the stakeholders have low power as well as low interest in
regard to the initiated project. Dutta Sachin are you this type of stakeholders are concluded at last
in the mentioned list. People that employed in auto create the mentioned building are conclude in
this respected category (Chofreh, and et. al., 2019).
Project organisation structure and rules and responsibility
Projectized organisational structure
The mentioned structure assist the manager in order to deliver all the roles and responsibilities
in between the concern individuals that relates to the developed project plan. In addition to this it
assist in order to creates the effective project division which works vertically as well as offered
the full authority to the managers to distribute all the tasks and roles in the team members
according to their skills and knowledge. In addition to this all the Staffs that indulged in the
mention plan should need to report to the authorised staff. Moreover according to the mentioned
project management plan includes several operational activities such as HR activity, operational
activity and financial activity. All these derived panel should need to report to the concern
manager in order to create the more effective flow of work.
In regard to the above mentioned project plan it is needed that effective communication
channels will be derived that assist in order to fulfill all the tasks more effectively without having
any issues at the workplace. In regards to this, the project manager has the responsibility to
eliminate the gap in between the channels through which teammates can create more effective
communication plan bye decreasing the communication lines. Moreover by building that trust in
the workplace assist in auto create effective leadership in the deployed project. Through these
scenarios the manager can easily create more productive workplace culture as well as reduce the

risk of duplication of efforts. In addition to this by the inclusion of all these above activities
could assist the management in order to achieve the derived goal at a specific deadline.
Project control mechanism
Work breakdown structure it is the responsibility of manager to perform all the project
related tasks more effectively. Therefore by diversifying or breakdown big task into a smaller
activities could assist the organisation or project manager to fulfil the target without missing any
deadlines. Through the mentioned function all the tasks can effectively distributes between the
team members which further can assist in achieving greater goals (Rodríguez-Riverom, and et.
al., 2020).
Monitor the project cost by monitoring all the project activities timely will surely help the
project manager in order to reduce the miscellaneous expenses as well as give them more
effective insights earning guard to control the project functions in a defined budget.
Risk management by monitoring all the tasks and activities effectively could assist the
manager in order to identify the risk that can impact the organisation plan. By creating effective
strategic plan could assist them to perform the contingency plan. Moreover it assist the manager
in order to timely mitigate the issues in order to ensure project efficiency. Some of the issues
could be budget planning and ineffective communication. And these issue scan rectify through
regular monitoring process.
Reporting framework
A proper effective communication is required in the success of any project. According to the
project brief which is creating the effective educational building in which all the stakeholders
uses the several communication channel to create more effective engagement with the team
members to achieve the listed objectives according to the delivered timelines (Galli, 2018).
Stakeholder Name Engagement Channel Frequency
Project manager Manage Closely With employees in
regular basis in order
to create the effective
communication
pathway by the use of
brief content as well
Regularly

as email.
Investors and sponsors Keep Satisfied E-mails, and formal
written document
Every quarter
Suppliers and technical
person (software supplier and
technical person for online
webinar)
Keep Advised Memos, Mails Formerly
Maintenance team, managing
staff
Monitor News report Weekly
Project planning with milestones
Initiation in the mentioned stage all the requirements of the universities are highlighted which
are development of extra class according to the increase number of students. Moreover,
administrative offices need to be constructed in order to keep all the documents safe. Below are
the objectives that identified in this stage which are
 Development of additional room in order to fulfil the increased strength in the university
campus.
 Development of administrative office for the indulged staff
 Have identification of project stakeholders that assist in order to influence the project
Planning in this mentioned stage an effective operational plan are developed by the help of
project manager with the inclusion of all the stakeholders that can impact the project plan. In this
mentioned stage and effective plan r finalised with the inclusion of dedicated guidelines. In
addition to this, various task and practices are developed in the further process in order to create
more effective workplace culture through which all the tasks should be achieved in a given
timeline with the use of relatable cost (Aanbari, and Kwak, 2018).
Execution all the derived plans that highlighted in the above discussion are executed in this
mentioned stage. In addition to this effective supplies are classified under the mentioned
category in which there is elections are depend upon the qualities of their raw materials which
used in creating the classroom and infrastructure.
Closure in the mention stage all the derived plans where achieve on the time such as
development of administrative offices, kitchenette area and classroom on a derived specified

time. In addition to this all the investors concern were also fulfilled through the developed
project. Therefore, the mentioned project achieve the milestone by the completion of all the
activities on the derived deadlines (Bredillet, Tywoniak, and Tootoonchy, 2018).
CONCLUSION
From the analysis of above repeat it is clearly stated that to develop an effective project
management, it is included a dedicated plans which includes effective budget plans, stakeholder
analysis as well as project planning with milestones. In regards to this, above discussion has
clearly stated all these stages in a detailed manner such as by creating the reporting framework
and project control mechanism. Therefore by initiating all this function assist the project
manager to creates the derived line at the specified deadline.

REFERENCES
Books and Journals
Kerzner, H., 2022. Project management case studies. John Wiley & Sons.
Brewer, J. L. and Dittman, K. C., 2018. Methods of IT project management. Purdue University
Press.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Hair, J.F. and Sarstedt, M., 2021. Explanation plus prediction—The logical focus of project
management research. Project Management Journal, 52(4), pp.319-322.
Crawford, J.K., 2021. Project management maturity model. Auerbach Publications.
Tonchia, S., Tonchia and Mahagaonkar, 2018. Industrial project management. Berlin: Springer.
Chofreh, and et. al., 2019. The imperative and research directions of sustainable project
management. Journal of Cleaner Production, 238, p.117810.
Rodríguez-Riverom, and et. al., 2020. Applying the strategic prospective approach to project
management in a development project in Colombia. International Journal of Project
Management, 38(8), pp.534-547.
Aanbari, F.T. and Kwak, Y.H., 2018, June. Impact on project management of allied disciplines.
Project Management Institute.
Bredillet, C., Tywoniak, S. and Tootoonchy, M., 2018. Why and how do project management
offices change? A structural analysis approach. International Journal of Project
Management, 36(5), pp.744-761.
Galli, B.J., 2018. Application of system engineering to project management: How to view their
relationship. International Journal of System Dynamics Applications (IJSDA), 7(4),
pp.76-97.