Project Management Plan & Review

This assignment delves into the intricacies of a comprehensive project management plan. It scrutinizes various aspects, including the schedule, procurement strategy, identification of the critical path, and establishment of a cost baseline. Furthermore, it highlights potential risks associated with the project and outlines effective mitigation strategies to minimize their impact. The document also features a detailed review of the project's performance against its planned objectives.

Name of University
Project Management
Assignment 1
Name of Student
10/7/2017

Project Plan
Table of Contents
Scope Statement............................................................................................................................2
Project goals and objectives.......................................................................................................2
The project requirements.......................................................................................................... 2
The project deliverables.............................................................................................................2
Milestones..................................................................................................................................2
Cost estimates............................................................................................................................2
Project Limitations..................................................................................................................... 3
Project acceptance criteria.........................................................................................................3
Estimates....................................................................................................................................... 3
Accurate Analogous Estimation................................................................................................. 3
Parametric Estimation................................................................................................................3
Bottom-Up Estimation Technique..............................................................................................3
Stakeholder Management Plan..................................................................................................... 4
Work Breakdown Structure...........................................................................................................5
Communication Plan......................................................................................................................6
Risk Analysis...................................................................................................................................7
Procurement Plan..........................................................................................................................8
Gantt chart.....................................................................................................................................8
Critical Path....................................................................................................................................9
Critical Chain................................................................................................................................ 10
Cost Baseline................................................................................................................................12
References................................................................................................................................... 13
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Project Plan
Scope Statement
Project goals and objectives
The goal of executing the project is to develop a costing system which can create the cash flow
forecast, cost baseline, percentage complete proposal and earned value management
calculations.
The objective is to develop the system which can be developed in any software system like C#.
The system must have the facility to enter data, to import data and import from the XML files
too.
The project requirements
For the functioning of the product, few new systems need to be installed in the project. We
need to procure server to run 30 client PCs, install Windows 10 in all PCs and finally add them
to the existing network system. The costing software is required to be developed by a
subcontractor.
The project deliverables
The deliverables are first of all delivering the project plan and then all other supporting
documents like risk management plan, communication plan, procurement plan and other
planning documents. Then procure the PCs, server and Windows 10, after that install all along
with the developed software and implement them after the testing and finally provide training
to the user.
Milestones
Start Project: 16/Oct/2017
Finalize sub-contractor: 21/Dec/2017
Procure all items: 1/March/2018
Go-Live: 4/April/2018
Finish & handover: 9/May/2018
Cost estimates
Since the bottom-up estimation method provides the most accurate cost estimate, so the cost
estimate obtained by adding the unit cost of each resource assigned to the project is $ 532,174
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Project Plan
Project Limitations
Project needs to be developed in the budgeted time and cost with maintain the optimum
quality standards and must meet the stakeholder’s requirement.
Project acceptance criteria
The project must satisfy all stakeholders’ need, like developing the system which should be easy
to operate, easy to enter data, easy to produce the output and analyze. The system must be
smoothly operable from all the 30 PCs without any operational issues.
Estimates
Accurate Analogous Estimation
The cost of developing the similar project by the same organization for developing the
budgeting system, where the entries are required to be done as per the preset file with
different sorts of BOQ items and once the entry is done the budget used to get reflected on all
connected PCs. So the cost of developing the project six months before with 10 PCs = $ 150,000
So for this project with 30 PCs = $ 150,000 X 3 times X (15% ROM) = $ 517,500
Parametric Estimation
The resources used to develop the budgeting system are similar to the current costing system
(as discussed above). The total number of resource hours = 500 Man-Hours and the expenses
were $ 110,000. So the unit rate of each resource = $ 220 / Man-Hour.
Hence, for the current project, required resource total 1920 Man-Hours multiplied by (unit rate
X 15% ROM) = $ 110,000 X $ 220 X 1.15 = $ 485,760
Bottom-Up Estimation Technique
The most accurate form of cost estimation, each resource is assigned to some or other activities
and the unit cost of each resource will develop the bottom-up cost estimates.
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Project Plan
Let us also assume the ROM as 15%, so the total cost estimate is = $462,760 X 1.15 = $ 532,174
Stakeholder Management Plan
Project Title: Costing System Project Date Prepared: 7/Oct/2017
Name Role/
Responsibility
Information Medium Time
Sponsor Manage funds Performance
reports & Budget
Report,
Presentation
Monthly
Project
Manager
Manage the whole
Project
All reports
regarding the
project
Meeting Daily
Team
Members
Manage to complete the
activities assigned
Requirement Meeting Daily
Sub-Contractor Develop & implement
the new system
Progress of the job
& issues
Meeting Daily
Supplier –
Server
Deliver server Progress of the job
& issues
Meeting Daily
Supplier – PCs Deliver PCs Progress of the job
& issues
Meeting Daily
Supplier –
Windows 10
Deliver Windows 10 Progress of the job
& issues
Meeting Daily
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Project Plan
with license
Work Breakdown Structure
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Project Plan
Communication Plan (WordPress, 2009)
Name Information Why Share Medium Time
Sponsor Performance reports
& Budget
To update about the project
and take necessary action
for fund arrangement
whenever needed
Report,
Presentation
Monthly
Project
Manager
All reports regarding
the project
To manage the project from
all corners
Meeting,
Report
Daily
Team Requirement To compile and forward to Meeting, Daily
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Project Plan
Members PM Report
Sub-
Contractor
Progress of the job
& issues
To report progress and
issues/concerns
Meeting &
Daily Report
Daily
Supplier –
Server
Progress of the job
& issues
To report progress and
issues/concerns
Meeting &
Daily Report
Daily
Supplier – PCs Progress of the job
& issues
To report progress and
issues/concerns
Meeting &
Daily Report
Daily
Supplier –
Windows 10
Progress of the job
& issues
To report progress and
issues/concerns
Meeting &
Daily Report
Daily
Risk Analysis
Source Probability Impact Priority Strategy Responsibilit
y
Review
No
achievemen
t of project
Schedule
dates
3 4 12 Add some
period for
contingency
Project
Manager
Weekly
Non-
availability
of required
manpower
3 5 15 Recruit
beforehand
Project
Manager
Weekly
Server
delivery
delayed
2 5 10 Regular
visit the
unit
Project
Manager
Weekly
Cash flow
issue
3 5 15 Add some
reserve cost
Project
Sponsor
Fortnightly
Quality of
system not
achieved
2 3 6 Daily
monitoring
is required
Project
Manager
Weekly
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Project Plan
Procurement Plan
Item Supplier Product
Quality
On- Time
Delivery
Document
Quality
Submitted
Overrun
of Cots
estimate
Performance
as a whole
Server ABC Satisfactory Yes Medium No Satisfactory
PCs Abc Medium Yes Satisfactory No Satisfactory
Windows DEF Satisfactory Yes Satisfactory No Satisfactory
Sub-
Contractor
Def Medium Yes Medium Yes (7%) Not fully
satisfied
Gantt chart
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Project Plan
Critical Path (Stelth, 2008)
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Project Plan
Critical Chain
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Project Plan
The reason behind this critical chain is the resources:
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Project Plan
So, the WBS 1.6.3 is resource over allocated the finish date of the activity is 22/March/2018/.
Now once we level it, the resource leveled schedule
.
Cost Baseline
Resource Name Work Cost Oct'17 Nov'17 Dec'17 Jan'18 Feb'18 Mar'18 Apr'18 May'18
Unassigned 0 hrs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Project Sponsor 96 hrs $21,120.00 $10,560.00 $1,760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $8,800.00
Project Manager 320 hrs $33,600.00 $5,040.00 $12,600.00 $5,040.00 $0.00 $0.00 $1,680.00 $3,360.00 $5,880.00
Team Member 1,024 hrs $87,040.00 $0.00 $4,080.00 $6,120.00 $38,760.00 $14,960.00 $1,360.00 $21,760.00 $0.00
Sub-Contractor 480 hrs $216,000.00 $0.00 $0.00 $21,600.00 $82,800.00 $39,600.00 $72,000.00 $0.00 $0.00
Supply 30 PCs 1 PCs $35,000.00 $0.00 $0.00 $0.00 $0.00 $35,000.00 $0.00 $0.00 $0.00
Supply Server 1 Server $20,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $20,000.00 $0.00 $0.00
Supply Windows 10 1 OS $50,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $0.00 $0.00 $0.00
$462,760.00 $15,600.00 $18,440.00 $32,760.00 $121,560.00 $139,560.00 $95,040.00 $25,120.00 $14,680.00
$15,600.00 $34,040.00 $66,800.00 $188,360.00 $327,920.00 $422,960.00 $448,080.00 $462,760.00
TOTAL Monthly
TOTAL Cumulative
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Project Plan
References
Stelth, P. (2008). Projects’ Analysis through CPM (Critical Path Method). School of Doctoral
Studies (European Union) Journa, 10-51.
WordPress. (2009, March 8). Types of Communication. Retrieved October 7, 2017, from
http://www.notesdesk.com: http://www.notesdesk.com/notes/business-
communications/types-of-communication/
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