Project Management Assignment :Great Barrier Reef

CASE TWO ENVIRONMENT
SCIENCE

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................2
SCOPE STATEMENT....................................................................................................................2
ESTIMATION.................................................................................................................................2
STAKEHOLDER MANAGEMENT PLAN...................................................................................3
WORK BREAKDOWN STRUCTURE..........................................................................................5
COMMUNICATION PLAN...........................................................................................................6
RISK ANALYSIS...........................................................................................................................7
PROCUREMENT PLAN................................................................................................................8
GANTT CHART...........................................................................................................................10
CRITICAL PATH.........................................................................................................................13
CRITICAL CHAIN.......................................................................................................................13
COST BASELINE.........................................................................................................................14
CONCLUSION..............................................................................................................................16
REFERENCES..............................................................................................................................17
TABLE OF FIGURES
Figure 1WBS...................................................................................................................................4
Figure 2Gantt chart........................................................................................................................11
Figure 3CRITICAL PATH............................................................................................................12
Figure 4COST BASELINE...........................................................................................................13
Figure 5Budget cost report............................................................................................................14
Figure 6Baseline cost report..........................................................................................................15
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INTRODUCTION
Project management is considered as tool that helps in organising activities in order to
accomplish project successfully (Sheaves and et.al, 2016). Present study is based on protection of
Great Barrier Reef which is being damaged by global warming on Phosphates. In order to
accomplish this project it is essential to purchase tanks and ancillary equipments. Furthermore,
project manager will have to monitor coral over six week period. Government of Queensland
will pay for this task. Recently Great Barrier Reef is getting affected due to global warming thus,
the main agenda of this project is to protect the Great Barrier Reef from such kind of situations.
Study will carry out research on three environments placebo, warm water and phosphates.
Current assignment will set up scope statement and stakeholder management plan. Furthermore,
it will prepare procurement plan and Gantt chart to demonstrate entire plan of managing
successful project.
SCOPE STATEMENT
The study has huge scope because by working on this project, manager will be able to
minimise issue of global warming to great extent. Proposal will involve cost system and it will
collaborate with all stakeholders. The main objective of this task is to establish control over
global warming and improve cost control by using correct environment (Rolfe and et.al, 2018).
Deliverables for this project are:
 Document requirements
 Server installation
 Tank testing equipments
 Environmental setup
 Training
 Manuals
 Review
ESTIMATION
 Protection of Great Barrier Reef from global warming till the end of 2019
 Acceptance of this project by Queensland government
2

STAKEHOLDER MANAGEMENT PLAN
The main stakeholder for this proposal is government of Queensland, project manager, Reef
trust, Sponsors, technicians and contractors (Westcott and et.al, 2016).
Table 1: STAKEHOLDER MANAGEMENT PLAN
Stakeholder Role and
responsibility
Contact information Details
required
Medium Time
Project
sponsors
Individual will
be
responsible for
attaining
expected
benefits at the
end of
proposal.
Furthermore,
sponsor will
be accountable
for secure
funding.
0145-23548
Email:
[e-mail]
Cost
baseline
Project plan,
Variance
report,
Profit/ loss
report
Progress
report
Written
reports
through
fax and
email
Weekly
3

Government
of
Queensland
Authorities
will be
responsible for
giving
permission for
this protection
of Great
Barrier Reef
project.
Arrange
funding for
this project
478562314 Progress
report,
Cost report
Email Quarterly
Project
manager
Manager will
be
accountable
for monitoring
activities
To minimise
risk and make
it successful
0452-45785
[e-mail]
Progress
detail,
Risk report
Resource
list
meeting weekly
Reef trust Trust will be
responsible for
giving all
details about
construction
and other
architecture so
that plan can
be prepared
accordingly.
[e-mail]
47859-456789
Actual
progress
information
Written
reports
weekly
Technicians To conduct 014578-45789 Information Email Monthly
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tank test,
environmental
set up
of existing
loop fall,
Budget for
new
equipments,
Inspection
report
report
Contractors The
individuals
will aim at
providing
necessary
detail related
to place and
carry out coral
installation
01457-457896 Building
architecture
design
Funding
information
Email
report
Monthly
WORK BREAKDOWN STRUCTURE
COMMUNICATION PLAN
Communication management plan is considered as most essential part of project
management as it helps in identifying needs of various stakeholders and conducting operations in
appropriate manner. Effective communication will help PM in enhancing engagement of
stakeholders and meeting with their needs. (Brodie and Pearson, 2016 ).
Table 2: COMMUNICATION PLAN
Stakeholder Communication
method
Producer frequency
Project sponsors Written reports
through fax and
email
Project manager Weekly (Every
Wednesday and
Thursday at
5
Protecti
on of
Great
Barrier
Reef
Tank
environ
mental
set up
Tank
building
Tank
test
Coral
gatherin
g
Coral
installati
on
Monitor
ing
Clear
lab area
Install
power
supply
Install
base,
uprights
, glass
Fill tank Monitor
Locate
coral
site
Test
water
Report
detail
Monitor
ing and
final
submissi
on
Figure 1WBS

1.00 PM)
Government of
Queensland
Email Project manager Quarterly
(Monday
morning of
Quarter month )
Project manager Face to face
meeting
Project manager Weekly (On
Friday and
Thursday at
12.00PM)
Reef trust Written reports
through email
Project manager Weekly (every
Wednesday
morning)
Technicians Email, Fax Project manager Monthly (at the
end of month)
Contractors Email, Fax Project manager Monthly (at the
end of month)
RISK ANALYSIS
Risk analysis technique is essential element that aids in identifying constraints of project and
assist in preparing plans to identify and manage risks at initial level to reduce the chance of fail
or mismanagement. (Graham and Hanly, 2017). Risk analysis for protection of Great Barrier
Reef project is as below described:
Table 2RISK ANALYSIS
No. Risk description Probability Impact Mitigating
strategy
Responsibility
1 Human
resource
risk
There is
chances that
technical
team fails to
identify
moderate High Giving training
to project team
and close
supervision of
all activities
Project manager
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causes of
issue and
finding
appropriate
environment
that can help
in protecting
the Great
Barrier Reef
from global
warming.
Further,
untrained
staff may face
difficulty in
performing
their duties.
2 Financial
risk
Cost may get
increased
which can
hamper
budget
planning
Moderate moderate Close
monitoring,
lean
management
and effective
allocation of
resources
Project manager
3 Technical
risk
Tank testing
and
installation
problems
low moderate Recruitment of
efficient
technical team
and use of
advance
technologies,
Effective
Head
Technician,project
manager
7

communication
with
technicians
4 Delay in
delivery
of raw
material
It is possible
that raw
material
cannot be
delivered on
time
low moderate Direct
communication
with contractor
Contractor,
project manager
PROCUREMENT PLAN
This tool covers procurements requirements, solicitation planning and compare supplier’s
performance.
Selection of suppliers and contractual consideration
Table 3PROCUREMENT PLAN
Criteria of selection Weight Subcontractors
Experience 30% 80
Understanding about user
requirements
20% 85
Minimal amount of lags
consumed
10% 90
Availability of technical experts 40% 70
Table 4Resources
Resources Manpower
requirements
Procurement
rationale
Requirement
period
Discharge period
Lab technicians 3 To test all
equipments and
monitor progress
At initiation
phase
N/A
8

after testing
Contractors 2 To make changes
in designing of
existing building
After selecting
particular
contractor on the
bases of their
experience and
knowledge.
After completion
of project
External
consultant
1 To get
suggestion from
expert about
changes in
environmental
condition that
can help in
improving safety
measures at
Great Barrier
Reef
At initiation
phase
After completion
of task
Technical
supervisor
2 To supervise
testing results
and all Fill tank
and other tank
tests
At initiation
phase
After completion
of task
Physical
resources such as
hardware,
equipments
30 It is included for
preparing set up
At initiation
phase
After completion
of task
GANTT CHART
Task Name Duration Start Finish Predecessors
Coral reef study 25.63 days Mon 10/1/18 Mon 11/5/18
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Tank environment setup 8 days Mon 10/1/18 Wed 10/10/18
Clear lab area 8 hrs Mon 10/1/18 Mon 10/1/18
Install power supply 8 hrs Tue 10/2/18 Tue 10/2/18 3
etc 8 hrs Wed 10/3/18 Wed 10/3/18 4
Install benches 4 days Thu 10/4/18 Tue 10/9/18 5
Erect bench 1 8 hrs Thu 10/4/18 Thu 10/4/18 4,5
Erect bench 2 8 hrs Fri 10/5/18 Fri 10/5/18 7
Erect bench 3 8 hrs Mon 10/8/18 Mon 10/8/18 8
Situate benches 8 hrs Tue 10/9/18 Tue 10/9/18 9,8
Etc 8 hrs Wed 10/10/18 Wed 10/10/18 10
Tank building 5 days Thu 10/11/18 Wed 10/17/18 11
Set up placebo tank 4 days Thu 10/11/18 Tue 10/16/18
Install base 8 hrs Thu 10/11/18 Thu 10/11/18 11
Install uprights 8 hrs Fri 10/12/18 Fri 10/12/18 14
install glass 8 hrs Mon 10/15/18 Mon 10/15/18 15
Seal tank 8 hrs Tue 10/16/18 Tue 10/16/18 15,16
Setup phosphates tank 1 day Wed 10/17/18 Wed 10/17/18 17
etc 8 hrs Wed 10/17/18 Wed 10/17/18 17
Tank test 2 days Thu 10/18/18 Fri 10/19/18 19
Fill tank 8 hrs Thu 10/18/18 Thu 10/18/18 19
monitor tank 8 hrs Fri 10/19/18 Fri 10/19/18 21
Coral gathering 2 days Mon 10/22/18 Tue 10/23/18 22
Locate coral site 8 hrs Mon 10/22/18 Mon 10/22/18 22
Gather coral 1 day Tue 10/23/18 Tue 10/23/18 24
etc 8 hrs Tue 10/23/18 Tue 10/23/18 24
coral installation 8 hrs Wed 10/24/18 Wed 10/24/18 26
coral monitoring 5.63 days Thu 10/25/18 Thu 11/1/18 27
water monitor3day-1 1.63 days Thu 10/25/18 Fri 10/26/18 27,26
test water 8 hrs Thu 10/25/18 Thu 10/25/18 27
test algae 3 hrs Fri 10/26/18 Fri 10/26/18 30
report details 2 hrs Fri 10/26/18 Fri 10/26/18 31
water monitor3day-2 2 days Tue 10/30/18 Thu 11/1/18
test water 3 hrs Tue 10/30/18 Tue 10/30/18 32FS+16 hrs
test algae 3 hrs Wed 10/31/18 Wed 10/31/18 34
report details 2 hrs Wed 10/31/18 Wed 10/31/18 35
etc 8 hrs Wed 10/31/18 Thu 11/1/18 36
conclusion report 8 hrs Thu 11/1/18 Fri 11/2/18 37
acceptance by Queensland
government 8 hrs Fri 11/2/18 Mon 11/5/18 38
10

11

Figure 2Gantt chart
CRITICAL PATH
Figure 3CRITICAL PATH
CRITICAL CHAIN
Work break down structure of protection of Great Barrier Reef project has been prepared by
considering number of assumptions. There are many activities that will be performed internally
such as installation, testing, etc. All the involved team members will be dedicated to perform
their work with full efficiency. PM may have to make changes in scheduling as per the
availability of resources (Managing and protecting the Great Barrier Reef, 2018).
It is very important for project manager to plan activities carefully as it will support in
minimising delay. For example, if there is an issue of resource constrain then project manager
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will have to make changes in entire planning so that task can get completed within specified
period of time.
COST BASELINE
Figure 4COST BASELINE
13

Figure 5Budget cost report
14

Figure 6Baseline cost report
CONCLUSION
From the above study it can be concluded that effective planning and proper scheduling can
help project manager in completing this Great Barrier Reef project successfully. Manager has to
select suppliers and contractors on the bases of their experience. This will help in avoiding delay
and finishing it on time.
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REFERENCES
Books and Journals
Brodie, J. and Pearson, R. G., 2016. Ecosystem health of the Great Barrier Reef: Time for
effective management action based on evidence. Estuarine, Coastal and Shelf Science.
183. pp.438-451.
Graham, T. and Hanly, A., 2017. Securing approvals in the Great Barrier Reef World Heritage
Area for the Abbot Point Growth Gateway Project. Australasian Coasts & Ports 2017:
Working with Nature. pp.501.
Rolfe, J. and et.al., 2018. Assessing cost‐effectiveness when environmental benefits are bundled:
agricultural water management in Great Barrier Reef catchments. Australian Journal of
Agricultural and Resource Economics.
Sheaves, M. and et.al., 2016. Enhancing the value and validity of EIA: serious science to protect
Australia's Great Barrier Reef. Conservation Letters. 9(5). pp.377-383.
Westcott, D. A. and et.al., 2016. A strategy to link research and management of crown-of-thorns
starfish on the Great Barrier Reef: An integrated pest management approach. Report to
the National Environmental Science Programme. Cairns.
Online
Managing and protecting the Great Barrier Reef. 2018. [Online]. Available through <
http://www.environment.gov.au/marine/gbr/protecting-the-reef >
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