Table of Contents INTRODUCTION.......................................................................................................................3 TASK 1........................................................................................................................................3 1. Defining characteristics of any project................................................................................3 2. Explaining key stages of project management....................................................................4 3. Purpose of project initiation document................................................................................4 4. Knowledge areas in project management and there importance.........................................5 5. Attributes of project managers and their importance in project management.....................6 6.Explainingmeaningofstakeholders,theirpurposeandimportanceinproject management.............................................................................................................................6 7. Critical path and network diagram of various activities......................................................7 TASK 2........................................................................................................................................8 Project management plan...........................................................................................................8 Context of project plan............................................................................................................8 Objectives of project................................................................................................................8
INTRODUCTION Management of project is a process of reviewing controlling monitoring various activities so as to complete the overall project in an effective way. It can also be defined as planning, organizing, monitoring and controlling numerous activities in such a way so that each goals and objectives of the project could be achieved in an effective way.The present assignment shows various characteristics of project along with numerous stages to be followed in project management process. Further, it explains the purpose of project initiation document and range of knowledge areas of project management. Moreover, it briefly explains characteristicsandimportanceofprojectmanagersandstakeholdersintheproject management. In addition, the present report TASK 1 1. Defining characteristics of any project Project Project can be defined as a unique and temporary process that may result in producing any tangible or intangible results by performing range of activities as per planned procedures. Key characteristics of a project is as under: Unique:It is a core characteristics of any project. Each project has its own plans, aims and objectives (Chapter 4: Project Characteristics,2018). Further, each project can be completed by following a different procedures. Temporary:Each project is made and performed for a temporary basis. Each project has a finite end. They ends after achieving all the set goals and objectives of the project. In addition, the start and end date of the project is also decided before starting it(Carvalho and Rabechini Junior, 2015). Risk:Risk is the key characteristics of all projects. Each involve risk of weather it would be completed before the end date of project, or weather all the set objectives and aims of project would be achieved or not. Scope:Each project have its scope. It shows the limitations upto which an activity could be performed in the project. Procedure:the overall procedures is set in advance as per which the project is to be done. It is required to follow up the procedure so as to achieve the set goals.
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Objectives:Objectives can be consider as an essential characteristics of a project. The objectives provide a path through which the main goal of project can be achieved. 2. Explaining key stages of project management. Project management Project management is a process of applying professional knowledge and skills for planning, monitoring and controlling various project activities through which the set goals of project could be achieved in an effective way(Cleden, 2017). Key stages of managing the project are as under: Initiation of project:Project management starts with initiation of project. At this stage, the project are being examined properly. Scope, time, aims, objectives, decision making, etc. are being identified an analysed at this stage. Defining and planning activities of project:After initiating and determining all the project activities, aims and objectives, the next stage of project management is to develop plans, policies and strategies through which each aims of project could be achieved. In addition, a life cycle of project is also developed so that a path could be provided for completion of project. Launching and execution of project procedures:Execution of all the plans and strategies developed in the earlier stage helps the managers in determining the efficiency and a identifying various resources that would be needed for completion of project(Kerzner, 2017). Monitoring and controlling project performance:After execution, monitoring all the implemented activities is the next stage in which project manager monitors each activities and develops strategies for controlling activities of the project. Completion of project:It is the last stage in which the each activities are being completely performed and all the objectives and aims are being achieved. 3. Purpose of project initiation document Project initiation document (PID) It is a record that includes each information of project. It helps project managers in improving the effectiveness of their plans for project so as to achieve project goals and aims by providing all basic and essential information of project. Purpose of project initiation document are as under:
It helps in determining feasibility of project and its aims and objectives. It enables managers in identifying the need of project so as to make all resources available for performing various activities of the project. The PID also helps in determining analysing scope and purpose of project. With the help of it, managers can develop their plans and policies accordingly. It provides various core purpose, phases and activities of project. Three items of PID: PID includes following elements of project: Required resources of project. Budgetary measures of project. Major risks involved in the project. 4. Knowledge areas in project management and there importance Knowledge areas of project management: Knowledge areas of project management refers to those specific areas in which specialisation is needed to be developed for performing various activities in project. Essential knowledge areas of project management are as under(Lock, 2017): Cost management Quality management human resource management Risk management Scope management Stakeholders management Procurement management Integrating project Time management each knowledge area of project have its own importance in effective completion of project. For example, through knowledge area ofCost management,project managers can estimate cost required to be incurred in the project. With the help of this area, project managers can prepare budget for project through which they could be able to maintain sufficiency of all resources in the project.
Further, with the help ofQuality managementknowledge area, project managers easily determines requirement of including minimum quality to be involved in performing each activity of project. In this regard, it helps managers in completing the project with a standard quality. 5. Attributes of project managers and their importance in project management Project managers: Project managers are persons that involves in the project for the purpose of managing all the activities of project and help them in achieving all the goals and aims of the project in an effective way. Characteristics of project managers: Forbeinganefficientprojectmanager,anindividualneedstohavefollowing attributes: Effective communication skills. Leadership quality motivational Negotiation quality Solving all problems with patience Importance of project managers They helps in successful completion of all tasks Take effective decisions for improving quality of project. Helps in elimination of risk by developing effective risk management Leads in solving all problems of project easily. 6. Explaining meaning of stakeholders, their purpose and importance in project management Stakeholders Stakeholders are those persons who have a major impact over performance of project. Project managers, client, suppliers, accountant, directors are some key stakeholders of a project management(Kerzner, 2019). Purpose of stakeholders analysis: Stakeholders analysis is an important part of project management. It helps project managers in identifying all the stakeholders of project and their interest in project as well. Stakeholder analysis is required to be performed as it helps in analysing the expectations of all
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stakeholders with project so that project managers can plan activities of project in order to provide satisfactory results to them. It is also required for building an appropriate path for completion of project. Importance for project management Each stakeholder have different interference in project activities. With the help of projectmanagement,projectmanagerseffectivelydevelopsplansfortheprojectfor succeeding in project. In addition, as essential motive of all shareholders can be fulfilled by the way of achieving project goals and objectives, planning and controlling various project activities on the basis of stakeholders analysis can help managers in achieving success in project in more effective way(Kerzner, 2018). 7. Critical path and network diagram of various activities Task NameDurationStartFinishPredecessors 18 daysMon 27-05-19Wed 05-06-19 218 daysThu 06-06-19Mon 01-07-191 33 daysTue 02-07-19Thu 04-07-192 48 daysFri 05-07-19Tue 16-07-193 518 daysWed 10-07-19Fri 02-08-197,8 613 daysThu 06-06-19Mon 24-06-191 73 daysFri 05-07-19Tue 09-07-193,6 813 daysThu 06-06-19Mon 24-06-191
TASK 2 Project management plan Context of project plan The project is based on developing plan for London Skill Concern who performs charitybusinessforhelpingyoungseekingpeoplebyprovidingthemeducationand employment facilities. It also helps disadvantaged young single parent mothers by conducting program for providing education and appropriate training to them. The project plan is prepared for developing effective strategies and procedures so as to provide the needy young people an effective education and training by using several online, social media and Eclip products(Todorović and et.al., 2015). Objectives of project To conduct appropriate training programs for needy younger people. To help young disadvantaged people. To use various social media products for educating younger. Designing education procedures to provide training and education by using online games and Eclips products. Project plan Task NameDurationStartFinishPredecessorsResource NamesCost Activities1 dayMon 27- 05-19 Mon 27- 05-19$0.00 Generation of Idea10 daysMon 27- 05-19 Fri 07-06- 19$80,000.00 Analysing need of15 daysMon 27-Fri 14-06-$10,000.00
society05-1919 Determining number of needy people in society 19 daysMon 17- 06-19 Thu 11- 07-193$15,000.00 Identification of actual needs10 daysFri 12-07- 19 Thu 25- 07-194$30,000.00 Analysing seriousness of needs7 daysFri 26-07- 19 Mon 05- 08-195$25,000.00 Development of various activities25 daysMon 27- 05-19 Fri 28-06- 192$101,000.00 Selecting part of society for which charity is to be provided 5 daysMon 17- 06-19 Fri 21-06- 193,2$10,000.00 Approaching various needy youngsters 20 daysFri 26-07- 19 Thu 22- 08-192,5$16,000.00 Asking them about their needs30 daysFri 23-08- 19 Thu 03- 10-199,8$19,000.00 Developing list of needs10 daysTue 06- 08-19 Mon 19- 08-193,6$20,000.00 Analysing and evaluating all the needs 15 daysFri 04-10- 19 Thu 24- 10-1910,5$10,000.00 Prioritizing the needs5 daysTue 06- 08-19 Mon 12- 08-196$5,000.00 Developing various aids for problems and needs 9 daysFri 26-07- 19 Wed 07- 08-195$14,000.00 Analysing various ways in which problems and can be aid. 17 daysFri 25-10- 19 Mon 18- 11-1911,12$2,000.00 Comparing those with actual needs8 daysTue 13- 08-19 Thu 22- 08-1913$2,000.00 Selection of the best way.9 daysTue 20- 08-19 Fri 30-08- 1911,14$3,000.00 Developing most effective plan for aiding needs 116 daysMon 01- 07-19 Mon 09- 12-197$105,000.00 Evaluating need of technology in the project 16 daysFri 23-08- 19 Fri 13-09- 1916,14$20,000.00 Finding numerous15 daysTue 19-Mon 09-15,17$35,000.00
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technologies that can be adopted for providing education and training program to needy young people 11-1912-19 Analysing and comparing technological tools and need of project 9 daysMon 01- 07-19 Thu 11- 07-193$15,000.00 Selecting the best technology to be used in project 18 daysTue 08- 10-19 Thu 31- 10-1914,25$35,000.00 Developing use of social media and online tools in project 104 daysTue 13- 08-19 Fri 03-01- 2013$132,000.00 Preparing plans for providing education and training through various social media and online tools 14 daysTue 10- 12-19 Fri 27-12- 1918$40,000.00 Determining exiting tools that can be used in providing training and education 16 daysMon 16- 09-19 Mon 07- 10-1913,19$15,000.00 Developing new social media tools or online products to be used for education and training purpose 40 daysMon 16- 09-19 Fri 08-11- 1919$30,000.00 Developing plans for using those tools and products. 19 daysTue 10- 12-19 Fri 03-01- 2020$25,000.00 Preparing plans for providing online training and education 14 daysTue 13- 08-19 Fri 30-08- 1921,13$12,000.00 Implementing plan over project25 daysFri 01-11- 19 Thu 05- 12-194,22$10,000.00 Providing advise and guidelines54 daysTue 10- 12-19 Fri 21-02- 2020$55,000.00 Analysing all the higher education and employment in 14 daysTue 10- 12-19 Fri 27-12- 19 21$15,000.00
country Evaluating actual level of education of young needy people 15 daysMon 06- 01-20 Fri 24-01- 2023,24$10,000.00 Evaluation of gap7 daysTue 10- 12-19 Wed 18- 12-1925$5,000.00 Providing appropriate advise and guidance 35 daysMon 06- 01-20 Fri 21-02- 2024,27$25,000.00 Monitoring and controlling64 daysFri 06-12- 19 Wed 04- 03-2029$245,000.00 Analysis of project plan5 daysFri 06-12- 19 Thu 12- 12-1928,26$80,000.00 Determination of actual achievements8 daysMon 24- 02-20 Wed 04- 03-2027,30$60,000.00 Evaluation of gap4 daysMon 30- 12-19 Thu 02- 01-2031$40,000.00 Development of controlling measures10 daysMon 27- 01-20 Fri 07-02- 2033,32$25,000.00 Implementation of controlling plans and policies 6 daysMon 24- 02-20 Mon 02- 03-2034,36,39$40,000.00 Completion of project10 daysThu 05- 03-20 Wed 18- 03-2037,38,40$150,000.00 Critical path
Gantt chart
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Key stakeholders Name of stakeholder ImpactInvolvement in the project Interest in the project Blocking the project BeneficiariesMediumTousetheThey are the onesByshowingno
servicesofthe trust as being the prime purpose of the trust. whousesthe voluntary servicesofthe charity organizationand aretheprimary target componentsof theorganization. They are the one whichare responsiblefor the social growth ofthe organization. Theirinterests showsupthe importance of the charity Organization in a particular communityand alsoshowsthe popularity of the trust(Young, 2016). interestorby providing negativereviews for the trust. Donorsand Funding sources HighTofundand capitalize LondonSkills Concern organizationas Thesepeople helps in funding the operations of theorganization as well as bring Stop donating for theorganization orlackof showing interests inthefunding
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well as fulfilling the financial and other requirementsof the organization. out the financial resourcesfor pursuingthe different activitiesof the organization. Theydonate different resourceswhich servesasassets tothecharity organizationand helps in fulfilling itsobjectives with the help of different resources. activities. CommunityMediumTojudgeor reviewthe activitiesofthe organization. Community monitorsand sees how a non profit organization completeits missionand objectivesand whatactivities arebeing initiatedto benefitthe peopleof communityin Opposingthe activitiesand functioningof the organization.
that area. Employeesand Volunteers HighTo provide vital servicesfor conductingthe activitiesofthe organization. Employeesand Volunteersare theimportant stakeholdersin caseofthe charity organizationas they provide their servicestothe organization so it can run properly andachieveits primary objectives. These stakeholders also promotethe organizationas well as seeks the recognitionof theirservices. Theyarealso concernedwith the growth of the organizationby offering efficiency in their services. By not rendering theproper servicesinthe organizationand by showing lack of interest in the workand activitiesinthe organization. FederalState andCounty MediumToanalyzethe periodical reports Government monitorsthe Byimposing restrictionsover
Administrationofthe organizationand in turn providing different benefits tothe organization(Hea gney, 2016). activitiesby claimingthe periodical reports ofthecharity organization.It alsoprovides variousbenefits suchastax exemption,tax deduction, offeringgrants and several other benefitsto supportthe organization. functioningof theorganization and by initiating various kinds of political pressure ontheactivities ofthe organization. Risk analysis Risk description ImpactSeverityResponsibil ity Mitigation action Contingenc y action Progress actions Funding Shortages Theimpact willbe relatively high as the functioning ofthe charity organizatio Thisrisk turns out to beserious asthe existing activities of the organizatio Financial manager andthe managemen tofthe organizatio nare responsible An effective financial plan related tothe proper allocation offunds The strategyof findingout new investors andfund donorswill be executed Thisissue willbe resolvedin 3-4 days.
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n is largely dependent on the funds and donations. n will be no longer functionas incaseof shortageor non availability ofthe funds. forhaving the shortage of funds in the organizatio n. mustbe formulated and executedin orderto dealwith the risk. as in case of shortageof finance and otherfund elements. Injuries at special events Theimpact willbe moderate onthe organizatio ns. Thiswill create disturbance inthe smooth functioning of an event oractivity ofthe organizatio nasinjury tothe guests causes disturbance andchaos amongthe crowd. Event managemen tteamand the organizers ofthe program are responsible forthe issue. An immediate plan related toevent insurance mustbe initiatedto recoverthe medical expenses of theinjury caused(Lars onand Gray, 2017). Aproper first aid and medical support will be provided as in case of anyissue regarding this. Immediate actionwill betaken place within theshortest possible time of the incident. Data Breaches Theimpact will be high asthedata Thisissue willcreate thelossof Technical support teamand An immediate data backup Securityof theentire data will be Thisissue willbe resolvedin
ofthe organizatio nwill containall the financial information ,online donations andother medical records that mycause hugeloss relatedthe securityof the data. data related tothe financeas the organizatio nwillbe mainly dependent on the fund raising capabilities overthe internet. Several creditcard numbers and electronic payment systemwill beatrisk duringthis incident(Ke rznerand Kerzner, 2017). theIT department ofthe organizatio nwillbe mainly responsible forthe issue. willbe initiatedat the time of theissue andthe securityof the data will be encrypted to protect it frombeing misused. initiated andallthe information willbe transferred on different serverto avoidthe misuse. onedayof the incident. Natural Disaster Theimpact will be too high as the disaster will causethe This will be asevere issue as the disaster destroys the Theproject manager willbe responsible fornot Theproject manager mustbe readywith thedisaster The managemen t department musttake Thisissue willalmost takermore than20 daystobe
lossof property andthe premises of the organizatio n. overall premises of the organizatio nandits propertyto greater extent whichwill further resultin hugesetup cost. predetermin ingthe disaster related activities. managemen tplanon orderto dealwith this issue. an immediate action relatedto the emergency and providing necessities tothe people affectedby the disaster. resolved againand setupthe organizatio n as it was before. CONCLUSION Fromtheabovereportitisobservedregardingthecharacteristicsofproject management along with its process and stages included in the project. The report also studies the important knowledge areas in project management along with the purpose of project documentation. The report also studies the contribution of stakeholders in the completion of project and their importance. The report concludes by studying the preparation of project plan along with its analysis and the key stakeholders involved in the project and theirrisk involved.
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REFERENCES Books and Journals Kerzner, H. and Kerzner, H.R., 2017.Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Larson, E.W. and Gray, C.F., 2017.Project management: The managerial process. McGraw- Hill Education. Heagney, J., 2016.Fundamentals of project management. Amacom. Kerzner, H., 2018.Project management best practices: Achieving global excellence. John Wiley & Sons. Kerzner, H., 2019.Using the project management maturity model: strategic planning for project management. Wiley. Lock, D., 2017.The essentials of project management. Routledge. Kerzner, H., 2017.Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons. Young, T.L., 2016.Successful project management. Kogan Page Publishers. Todorović and et.al., 2015. Project success analysis framework: A knowledge-based approach in project management.International Journal of Project Management.33(4). pp.772-783. Carvalho, M.M.D. and Rabechini Junior, R., 2015. Impact of risk management on project performance: the importance of soft skills.International Journal of Production Research. 53(2). pp.321-340. Cleden, D., 2017.Managing project uncertainty. Routledge. Online Chapter4:ProjectCharacteristics.2018.[ONLINE]Availablethrough: <https://alison.com/course/276/resource/file/chapter_4_project_characteristics.pdf>