Project Management for Installation of Botts Dots for Car in Fog Season

This project management report focuses on the installation of Botts Dots for fog season to ensure the safety of cars passing through roads during low visibility. It includes project planning, scheduling, resource allocation, and cost estimates.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Part 1- Project Selection.............................................................................................................2
1.1 Project Title.................................................................................................................2
1.2 Project Description......................................................................................................2
1.3 Scope...........................................................................................................................2
1.4 Project life cycle plan..................................................................................................2
Part 2- Project planning..............................................................................................................3
2.1 Project Statement of Work (SOW)..................................................................................3
2.1.1 Project Objectives.........................................................................................................3
2.1.2 Deliverables...................................................................................................................3
2.1.3 Technical requirements.................................................................................................4
2.1.4 Limits and Exclusions...................................................................................................4
2.1.5 Customer Review..........................................................................................................4
2.2 Project organization.........................................................................................................5
2.3 Work breakdown Structure..............................................................................................5
2.4 Organization breakdown Structure..................................................................................6
2.5 Responsibility Matrix.......................................................................................................6
2.6 Communication Plan........................................................................................................9
2.7 Cost estimates.................................................................................................................10
2.8 Managing risks/Risk mitigation.....................................................................................14
Part 3- Project Scheduling........................................................................................................16
3.1 Project planning and scheduling using MS project........................................................16

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PROJECT MANAGEMENT
3.2 Gantt chart......................................................................................................................20
3.3 AON diagram.................................................................................................................21
Part 4- Resource allocations and levelling...............................................................................21
4.1 Resource allocations and levelling using MS project....................................................21
4.2 Gantt Chart.....................................................................................................................22
Part 5- Project Report Submission...........................................................................................23
5.1 Project performance report plan.....................................................................................23
5.2 Project closing plan........................................................................................................23
5.3 Final report.....................................................................................................................25
Bibliography.............................................................................................................................27

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PROJECT MANAGEMENT
Part 1- Project Selection
1.1 Project Title
The title of the project is “Installation of Botts Dots for Car in fog season”.
1.2 Project Description
The project mainly focusses on the installation of Botts Dotts for fog season in order
to ensure the safety of the cars that generally pass through the roads during the fog season. It
is identified that the fog would generally helpful in reducing the visibility of the car from
distance and helps in creating some issues during driving and thus Botts Dotts would be quite
helpful in decreasing the probability of the occurrence and assists in forming effective flow of
traffic.
1.3 Scope
The in-scope of the project include:
 Developing effective design outline
 Undertaking design analysis
 Developing proper interface
 Coding sensor programming
 Installing sensor
 Connecting the solar batteries
1.4 Project life cycle plan
The project life cycle plan mainly includes four phases initiation, planning, execution as
well as closure. Each phase of the project life cycle has some tasks that needs to be completed
in order to achieve the goals and objectives of the project. It is identified that each of the step
plays a crucial role in finishing the entire project successfully.

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PROJECT MANAGEMENT
Part 2- Project planning
2.1 Project Statement of Work (SOW)
The project statement of work generally helps in elaborating the scope of the work
that is generally involved for a vendor and assists in clarifying the entire deliverables, costs as
well as timelines. It is generally required in situations where a project generally involves both
vendors as well as proper external contributors in addition to the entire team of the project.
2.1.1 Project Objectives
The objectives of the project are as follows:
 To install Botts Dotts for Car in fog season
 To ensure the safety of the cars passing through the roads
 To decrease the probability of the occurrence of the issue and helps in forming
effective flow of traffic
2.1.2 Deliverables
The deliverables of the project include:
 Creating proper design outline
 Analyzing design
 Approval of the design
 Gathering components
 Coding sponsor programming
 Development of interface
 Integration of system with interface
 Making effective lamp post for showing the light
 Botts and Dotts source are installed at the top
 Connection of solar batteries

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PROJECT MANAGEMENT
2.1.3 Technical requirements
The technical requirements of the project include:
 Sensor
 Light Post
 LED lights
 Light post
 Boost converter
 Filter
 Battery
2.1.4 Limits and Exclusions
The limits and exclusions of the project are elaborated below:
 Proper maintenance will not be provided
 Project needs to be finished within the expected budget and time.
2.1.5 Customer Review
The customer reviews are as follows:
1st User: The Botts Dots are very much inexpensive and thus easily affordable.
2nd User: It is quite necessary to utilize as it helps in keeping the drivers in an
appropriate travel lane on curves under low condition visibility.

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PROJECT MANAGEMENT
2.2 Project organization
Figure 1: Project organization
(Source: Created by Author)
2.3 Work breakdown Structure
Figure 2: WBS
(Source: Created by Author)

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PROJECT MANAGEMENT
2.4 Organization breakdown Structure
Figure 3: Organization Breakdown Structure
(Source: Created by Author)
2.5 Responsibility Matrix
Responsibility assignment matrix is also known as the RACI matrix or linear
responsibility chart that generally assists in illustrating the participation by different roles in
order to complete tasks or deliverables. RACI acronym stands for four key responsibilities
that are Responsible, Accountable, Consulted, Informed.
Activities Projec
t
manag
er
Plann
er
Documen
ter
Analy
st
Design
er
IT
engine
er
Worke
rs
Test
er
Analyzi A, R C

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PROJECT MANAGEMENT
ng the
requirement
of the
project
Creatin
g project
initiation
documents
C A, R
Project
charter
documents
I A, R
Submiss
ion of
documents
I C A, R
Project
sign off
I A, R C
Plannin
g outline
I A, R C
Reviewi
ng the
project plan
I A, R C
Formati
on of
proper plan
A, R C I
Approv A, R C I

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PROJECT MANAGEMENT
al of the
plan
Creati
ng proper
design
outline
C A, R I
Analy
zing design
C A, R I
Comp
letion of the
entire
design
C A, R I
Appro
val of the
design
A, R C I
Gathe
ring
components
C I A, R
Codin
g sponsor
programmi
ng
I C A, R
Devel
opment of
interface
I C A, R

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PROJECT MANAGEMENT
Integr
ation of
system with
interface
I C A, R
Maki
ng effective
lamp post
for showing
the light
I C A, R
Senso
r is installed
I C A, R
Botts
and Dotts
source are
installed at
the top
I C A, R
Conne
ction of
solar
batteries
I C A, R
Testing
of sensor
auto
activation
I C A, R
Testing I C A, R

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PROJECT MANAGEMENT
the lights
that are
changed
Workin
g fog
prototyped
I C A, R
UX is
tested
I C A, R
Develop
ment of the
final
documents
C A, R I
Reviewi
ng the
documents
C A, R I
Signing
of the final
documents
C A, R I
Post
project
review
C A, R I
Stakeho
lder sign off
A, R C
Project
documentat
I C A, R

12
PROJECT MANAGEMENT
ion
2.6 Communication Plan
Audience Message Media Frequency Responsible
Team members The project
manager helps
in providing
proper
information as
well as details
about the project
scope.
Face to face
conversation
Once Project
manager
Project manager The project
planner
discusses about
the required
time as well as
resources for the
project.
Email, Face to
face
Monthly basis Project planner
Project planner The designer
provides the
detail that is
used for
proceeding with
the project.
Email, face to
face
conversation
When required Designer

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PROJECT MANAGEMENT
2.7 Cost estimates
The cost estimation for Botts Dots is provided in the table below:
WBS Task Name Duration Resource Names Cost
0
Installation of Botts
Dotts for Car in fog
season
65.5 days $ 26,520.00
1
Project initiation
phase
8 days $ 3,000.00
1.1
Analyzing the
requirement of the
project
3 days Project manager $ 1,200.00
1.2
Creating project
initiation documents
2 days Planner $ 640.00
1.3
Project charter
documents
2 days Project manager $ 800.00
1.4
Submission of
documents
0.5 days Planner $ 160.00
1.5 Project sign off 0.5 days Project manager $ 200.00
1.6
Milestone 1:
Completion of project
initiation phase
0 days $ 0.00
2 Planning phase 7.5 days $ 2,640.00
2.1 Planning outline 2 days Project manager $ 800.00

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PROJECT MANAGEMENT
2.2
Reviewing the
project plan
1.5 days Analyst $ 420.00
2.3
Formation of proper
plan
3.5 days Planner $ 1,120.00
2.4
Approval of the
plan
0.5 days Planner, Workers $ 300.00
2.5
Milestone 2:
Completion of planning
phase
0 days $ 0.00
3
Botts Dotts
development
36 days $ 16,440.00
3.1 Designing 9 days $ 3,000.00
3.1.1
Creating proper
design outline
2 days Designer $ 560.00
3.1.2 Analyzing design 1.5 days Designer, Workers $ 840.00
3.1.3
Completion of the
entire design
5 days Designer $ 1,400.00
3.1.4
Approval of the
design
0.5 days Project manager $ 200.00
3.2
System
development
20 days $ 7,960.00
3.2.1
Gathering
components
3 days Workers $ 840.00
3.2.2 Coding sponsor 8 days IT engineer $ 2,560.00

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PROJECT MANAGEMENT
programming
3.2.3
Development of
interface
6 days IT engineer, Workers $ 3,600.00
3.2.4
Integration of
system with interface
3 days IT engineer $ 960.00
3.3
Infrastructure
development
7 days $ 5,480.00
3.3.1
Making effective
lamp post for showing
the light
2 days
Analyst, IT engineer, Sensor
[1], Battery [1]
$ 1,600.00
3.3.2
Sensor is
installed
1.5 days
IT engineer, Sensor [1], Boost
converter [1]
$ 1,030.00
3.3.3
Botts and Dotts
source are installed at
the top
2.5 days
Analyst, IT engineer, LED
lights [1], Light post [1], Solar
panels [1]
$ 2,050.00
3.3.4
Connection of
solar batteries
1 day
Analyst, IT engineer, Battery
[1]
$ 800.00
3.3.5
Milestone 3:
Completion of
development phase
0 days $ 0.00
4 Testing 8 days $ 1,920.00
4.1
Testing of sensor
auto activation
2 days Tester $ 480.00
4.2 Testing the lights 2 days Tester $ 480.00

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PROJECT MANAGEMENT
that are changed
4.3
Working fog
prototyped
2 days Tester $ 480.00
4.4 UX is tested 2 days Tester $ 480.00
4.5
Milestone 4:
Completion of testing
phase
0 days $ 0.00
5 Final documentation 5 days $ 1,400.00
5.1
Development of the
final documents
3 days Documentation $ 840.00
5.2
Reviewing the
documents
1.5 days Documentation $ 420.00
5.3
Signing of the final
documents
0.5 days Documentation $ 140.00
5.4
Milestone 5:
Completion of final
documentation
0 days $ 0.00
6 Project closure 1 day $ 1,120.00
6.1 Post project review 1 day Project manager $ 400.00
6.2 Stakeholder sign off 1 day Project manager $ 400.00
6.3
Project
documentation
1 day Planner $ 320.00
6.4 Milestone 6:
Completion of project
0 days $ 0.00

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PROJECT MANAGEMENT
closure phase
2.8 Managing risks/Risk mitigation
Risk Description Impact Probability Responsible
person
Mitigation
Improper
scheduling
Due to
improper
scheduling,
the project
manager
faces lot of
difficulty in
finishing the
project
within the
expected
time.
High High Project
planner
It is quite
necessary to
schedule the
project
properly for
finishing the
entire project
within the
expected
time and
budget.
Lack of
resources
Due of lack
of resources,
the project
manager
faces lot of
difficulty in
completing
the project
successfully.
Medium Medium Resource
manager
It is very
much
necessary to
estimate the
resources of
the project
quite
effectively.

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PROJECT MANAGEMENT
Improper
coding
Due to
inappropriate
coding, the
project
manager
faces
difficulty in
properly
installing
Botts Dotts
High Medium Coder It is
necessary to
do the
coding
properly so
that it does
not create
any
challenges or
issues.
Improper
testing
Inappropriat
e testing can
create lot of
challenges
and issues
for the users.
High Medium Tester It is
necessary to
test the
designed
system
properly for
avoiding
challenges.

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PROJECT MANAGEMENT
Part 3- Project Scheduling
3.1 Project planning and scheduling using MS project
The project schedule for installing Botts Dotts are provided in the table below:
WBS Task Name Duration Start Finish
0
Installation of Botts Dotts
for Car in fog season
65.5 days Mon 02-07-18 Mon 01-10-18
1 Project initiation phase 8 days Mon 02-07-18 Wed 11-07-18
1.1
Analyzing the requirement
of the project
3 days Mon 02-07-18 Wed 04-07-18
1.2
Creating project initiation
documents
2 days Thu 05-07-18 Fri 06-07-18
1.3 Project charter documents 2 days Mon 09-07-18 Tue 10-07-18
1.4 Submission of documents 0.5 days Wed 11-07-18 Wed 11-07-18
1.5 Project sign off 0.5 days Wed 11-07-18 Wed 11-07-18
1.6
Milestone 1: Completion
of project initiation phase
0 days Wed 11-07-18 Wed 11-07-18
2 Planning phase 7.5 days Thu 12-07-18 Mon 23-07-18
2.1 Planning outline 2 days Thu 12-07-18 Fri 13-07-18
2.2
Reviewing the project
plan
1.5 days Mon 16-07-18 Tue 17-07-18
2.3 Formation of proper plan 3.5 days Tue 17-07-18 Fri 20-07-18
2.4 Approval of the plan 0.5 days Mon 23-07-18 Mon 23-07-18
2.5 Milestone 2: Completion 0 days Mon 23-07-18 Mon 23-07-18

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PROJECT MANAGEMENT
of planning phase
3 Botts Dotts development 36 days Mon 23-07-18 Tue 11-09-18
3.1 Designing 9 days Mon 23-07-18 Fri 03-08-18
3.1.1
Creating proper design
outline
2 days Mon 23-07-18 Wed 25-07-18
3.1.2 Analyzing design 1.5 days Wed 25-07-18 Thu 26-07-18
3.1.3
Completion of the entire
design
5 days Fri 27-07-18 Thu 02-08-18
3.1.4 Approval of the design 0.5 days Fri 03-08-18 Fri 03-08-18
3.2 System development 20 days Fri 03-08-18 Fri 31-08-18
3.2.1 Gathering components 3 days Fri 03-08-18 Wed 08-08-18
3.2.2
Coding sponsor
programming
8 days Wed 08-08-18 Mon 20-08-18
3.2.3
Development of
interface
6 days Mon 20-08-18 Tue 28-08-18
3.2.4
Integration of system
with interface
3 days Tue 28-08-18 Fri 31-08-18
3.3
Infrastructure
development
7 days Fri 31-08-18 Tue 11-09-18
3.3.1
Making effective lamp
post for showing the light
2 days Fri 31-08-18 Tue 04-09-18
3.3.2 Sensor is installed 1.5 days Tue 04-09-18 Wed 05-09-18
3.3.3
Botts and Dotts source
are installed at the top
2.5 days Thu 06-09-18 Mon 10-09-18

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PROJECT MANAGEMENT
3.3.4
Connection of solar
batteries
1 day Mon 10-09-18 Tue 11-09-18
3.3.5
Milestone 3:
Completion of development
phase
0 days Tue 11-09-18 Tue 11-09-18
4 Testing 8 days Tue 11-09-18 Fri 21-09-18
4.1
Testing of sensor auto
activation
2 days Tue 11-09-18 Thu 13-09-18
4.2
Testing the lights that are
changed
2 days Thu 13-09-18 Mon 17-09-18
4.3 Working fog prototyped 2 days Mon 17-09-18 Wed 19-09-18
4.4 UX is tested 2 days Wed 19-09-18 Fri 21-09-18
4.5
Milestone 4: Completion
of testing phase
0 days Fri 21-09-18 Fri 21-09-18
5 Final documentation 5 days Fri 21-09-18 Fri 28-09-18
5.1
Development of the final
documents
3 days Fri 21-09-18 Wed 26-09-18
5.2 Reviewing the documents 1.5 days Wed 26-09-18 Thu 27-09-18
5.3
Signing of the final
documents
0.5 days Fri 28-09-18 Fri 28-09-18
5.4
Milestone 5: Completion
of final documentation
0 days Fri 28-09-18 Fri 28-09-18
6 Project closure 1 day Fri 28-09-18 Mon 01-10-18
6.1 Post project review 1 day Fri 28-09-18 Mon 01-10-18

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PROJECT MANAGEMENT
6.2 Stakeholder sign off 1 day Fri 28-09-18 Mon 01-10-18
6.3 Project documentation 1 day Fri 28-09-18 Mon 01-10-18
6.4
Milestone 6: Completion
of project closure phase
0 days Fri 28-09-18 Fri 28-09-18

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PROJECT MANAGEMENT
3.2 Gantt chart
The Gannt chart for the project is provided below:
Figure 4: Gantt chart
(Source: Created by Author)

24
PROJECT MANAGEMENT
3.3 AON diagram
Figure 5: AON network Diagram
(Source: Created by Author)

25
PROJECT MANAGEMENT
Part 4- Resource allocations and levelling
4.1 Resource allocations and levelling using MS project
Figure 6: Resource allocations and levelling using MS project
(Source: Created by Author)

26
PROJECT MANAGEMENT
4.2 Gantt Chart
Figure 7: Gantt chart
(Source: Created by Author)

27
PROJECT MANAGEMENT
Part 5- Project Report Submission
5.1 Project performance report plan
The project “installation of Botts Dotts” gets completed within four project phases
including initiation, planning, development, testing as well as closure. It is identified that
initiation phase of the project will get completed within 11th June 2018 whereas the planning
phase of the project will be completed within 23rd July 2017. The development phase of the
project includes designing phase, system development phase as well as infrastructure
development. The entire development phase will be finished within 11th August 2018. The
entire project will be successfully completed after testing by 28th September 2018.
5.2 Project closing plan
The closing plan of the project is provided in the table below:
Task Name Resource Names Status
Creating project initiation
documents
Planner
Project charter documents Project manager
Submission of documents Planner
Project sign off Project manager
Planning outline Project manager
Reviewing the project plan Analyst
Formation of proper plan Planner
Creating proper design outline Designer
Completion of the entire design Designer
Gathering components Workers

28
PROJECT MANAGEMENT
Coding sponsor programming IT engineer
Development of interface IT engineer, Workers
Integration of system with
interface
IT engineer
Making effective lamp post for
showing the light
Analyst, IT engineer,
Sensor [1], Battery [1]
Sensor is installed
IT engineer, Sensor [1],
Boost converter [1]
Botts and Dotts source are
installed at the top
Analyst, IT engineer, LED
lights [1], Light post [1],
Solar panels [1]
Connection of solar batteries
Analyst, IT engineer,
Battery [1]
Testing of sensor auto activation Tester
Testing the lights that are
changed
Tester
Working fog prototyped Tester
UX is tested Tester
Development of the final
documents
Documentation
Reviewing the documents Documentation
Signing of the final documents Documentation
Post project review Project manager
Stakeholder sign off Project manager

29
PROJECT MANAGEMENT
5.3 Final report
The final report of the project is provided below:
Task Name Finish Status
Analyzing the requirement of the project Wed 04-07-18 Completed
Creating project initiation documents Fri 06-07-18 Completed
Project charter documents Tue 10-07-18 Completed
Submission of documents Wed 11-07-18 Completed
Project sign off Wed 11-07-18 Completed
Planning outline Fri 13-07-18 Completed
Reviewing the project plan Tue 17-07-18 In-progress
Formation of proper plan Fri 20-07-18 In-progress
Approval of the plan Mon 23-07-18 In-progress
Creating proper design outline Wed 25-07-18 In-progress
Analyzing design Thu 26-07-18 In-progress
Completion of the entire design Thu 02-08-18 In-progress
Approval of the design Fri 03-08-18 In-progress
Gathering components Wed 08-08-18 In-progress
Coding sponsor programming Mon 20-08-18 In-progress
Development of interface Tue 28-08-18 In-progress
Integration of system with interface Fri 31-08-18 In-progress
Making effective lamp post for showing the light Tue 04-09-18 In-progress
Sensor is installed Wed 05-09-18 In-progress
Botts and Dotts source are installed at the top Mon 10-09-18 Incomplete

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PROJECT MANAGEMENT
Connection of solar batteries Tue 11-09-18 Incomplete
Milestone 3: Completion of development phase Tue 11-09-18 Incomplete
Testing of sensor auto activation Thu 13-09-18 Incomplete
Testing the lights that are changed Mon 17-09-18 Incomplete
Working fog prototyped Wed 19-09-18 Incomplete
UX is tested Fri 21-09-18 Incomplete
Development of the final documents Wed 26-09-18 Incomplete
Reviewing the documents Thu 27-09-18 Incomplete
Signing of the final documents Fri 28-09-18 Incomplete
Post project review Mon 01-10-18 Incomplete
Stakeholder sign off Mon 01-10-18 Incomplete
Project documentation Mon 01-10-18 Incomplete

31
PROJECT MANAGEMENT
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