Implementation of Centralized Network System in an Organization in Australia

This paper discusses the implementation of a centralized network system in an organization in Australia, including project scope, team members, project plan, cost estimation, quality plan, stakeholder analysis, and project deployment.

Running head: PROJECT MANAGEMENT
Project management: Development of centralized network system in an organization in Australia
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Introduction.............................................................................................................................................3
2. Clear project outline................................................................................................................................3
3. Project requirements...............................................................................................................................4
4.Team members.........................................................................................................................................5
5. Project plan.............................................................................................................................................7
5.1 Project scope.....................................................................................................................................7
5.1.1 Work breakdown structure........................................................................................................8
5.2 Estimation time.................................................................................................................................9
5.3 Resource need.................................................................................................................................10
5.4 Gantt chart and network diagram...................................................................................................11
5.5 Cost estimation...............................................................................................................................12
5.6 Quality plan.....................................................................................................................................13
5.7 Stakeholder analysis........................................................................................................................13
5.8 Communication plan.......................................................................................................................14
5.9 Project risk management................................................................................................................16
5.10 Project deployment.......................................................................................................................19
6. Project Sign off.......................................................................................................................................20
7. Project review and recommendations...................................................................................................20
Bibliography...............................................................................................................................................22

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1. Introduction
The paper mainly reflects on the implementation of a centralized network system within a
university in Australia. It is found that the centralized systems are generally needed so that the
architecture server of the different breaches of the university can generally gets connected with the
central server so that the main branches of the university can access the needed information about the
students as well as teachers as per the requirement. It is found that the system not only provides easy
access but are considered to be very much consistent, efficient as well as affordable. Moreover,
centralization of the network system helps in allowing the managers to properly control and evaluate
the data effectively with the ability of properly leading the organization with the help of one plan.
2. Clear project outline
Title: implementation of centralized network system
Start date:29-05-19
End date:04-10-19
Project goals: The organization mainly aims to engage in the centralized network system
implementation for the organization so that the main office generally have the ability of properly
accessing the data of different other branches quite effectively by connecting with the central server.
Project objectives: The main objectives include:
 To implement centralized network system
 To achieve proper data access of different branches of the organization
 To store both the account information as well as communication related data
3. Project requirements
The requirement for centralized network system development are generally divided into
functional requirements and non-functional categories which are illustrated in the below table.
Functional requirements Data access:
Business requirements: The data that are
generally entered should be properly requested
as per the university for meeting the business
needs of the university

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Non-functional requirements Speed: While accessing data from the centralized
server, the speed must be higher such that the
person using the system does not face any type
of issues.
Reliability: The reliability is generally provided to
the network system so that the information of
the university must be effectively managed with
the help of centralized network.
4.Team members
Stakeholders Internal/stakeholders Skills and responsibilities
Project manager Internal The project managers are skilled
in communicating as well as
leading the entire project
effectively that further helps in
achieving the project objective.
Project planner Internal The project planner are
generally skilled in planning as
well as keeping proper track on
the schedule in order to
estimate the project cost.
Network engineer Internal The network engineer is skilled
in proper administration of the
application hardware,
configuration as well as disaster
recovery-based project
activities.

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Network analyst Internal The network analyst will
generally skilled in creating the
network layout as well as in
maintaining the different
components of the network.
Network consultant Internal They undertake the work of
designing, maintaining as well
as develops the network system
for the entire organization.
HR manager Internal They are skilled in recruiting,
staffing, organizational training
as well as proper management
of project performance.
Project sponsor External They take the entire project
accountability and provides the
amount of money which is
generally required for the
proper execution of the project.
Network designer Internal They are skilled in designing the
layout for the centralized
network system which will be
implemented for the
organization.
System engineer Internal The system engineer are skilled
in keeping track on the systems
as well as infrastructures that
are generally installed.
Financial manager Internal The financial manager generally
procedures reports which are
associated with the account
payables as well as successful
reviewing of the budget that are

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required for the project.
5. Project plan
5.1 Project scope
 Centralized network system implementation in the organization
 Proper subnetting
 The work linked with cabling
 Server deployment
 Determining the network cables
 Logical design for the network system
5.1.1 Work breakdown structure
Figure 1: Work breakdown Structure
(Source: Created by Author)

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5.2 Estimation time
As per the schedule that is created, it is presumed that centralized network system will be
successfully implemented in the time-period of 18.6 weeks.
Figure 2: Schedule
(Source: Created by Author).

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5.3 Resource need
The figure which is showcased below reflects the project resources, std rate, type of works as
well as maximum units of their involvement.

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5.4 Gantt chart and network diagram
Figure 3: Gantt chart
(Source: Created by Author).
Figure 4: Network diagram
(Source: Created by Author).

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5.5 Cost estimation
The centralized network system for the organization will generally gets implemented by utilizing
budget of around $77,480. The figure below showcase the detailed budget allocation for the project.
Figure 5: Project budget
(Source: Created by Author)

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5.6 Quality plan
Factors Purpose Quality analysis Quality control
Improper training Improper opportunity
of training does not let
the project managers
to work effectively and
complete the project
work on time
If the workers or staffs
are handling project
excellently then it can
be ensured that the
members are skilled
and trained.
Opportunity of
training should be
arranged for the
project team so that
they can get the
chance of learning new
things that can be used
during the project for
successful project
implementation
Poor quality If the hardware that
are used are of poor
quality then a number
of technical issues can
occur during the
operation of the
network system
If during quality
testing, no issues occur
then it can be ensured
that proper quality of
the hardware are
generally used within
the network system
implementation.
Checking the quality of
the hardware before
use for ensuring
whether the utilized
hardware is of good
quality or not.
5.7 Stakeholder analysis
Stakeholder Power Interest
Network engineer Low High
Network analyst Low High
Network consultant Low High
Project manager High High
Project planner High High
Project sponsor High High
Project planner High High

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Figure 6: Stakeholder map
(Source: Created by Author)
5.8 Communication plan
Audience Message Vehicle Frequency Responsibility
Team members The project
manager
elaborates the
objectives and
discusses the roles
that the project
team needs to
perform for
performing the
project
Email, face to
face
Once Project manager
Financial
managers
The project team
discusses the
financial issues
that occur due to
extra expenditure
within the project
Email, face to
face
When needed Project team

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in order to know
the ways that will
be helpful in
controlling the
budget.
Project manager The project
manager provides
the status report
and states the
current status of
the project such
that the team can
get the entire
project overview
such that the work
linked with the
project can be
performed
excellently
Email, face to
face
Monthly Project planner
Financial
managers
Budget related
update is provided
to the financial
managers so that
they can get
overview about
the entire project.
Email, face to
face
Weekly Team leader
Quality manager The quality
related issues are
discussed with the
quality manager
so that the quality
manager can take
Email, face to
face
Weekly Team leader

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proper steps and
strategies for
mitigating the
quality-based
challenges.
5.9 Project risk management
Risk Description Impact Probability Responsible Mitigation
Delay Delay in the
project can
occur due to
schedule
slippage that
further extends
the completion
date.
High High Project
planner
Tracking the
project
schedule on a
weekly basis is
necessary for
keeping track
on the schedule
and for
finishing the
project work.
Insufficient
budget
If the allocated
budget is not
sufficient then
it generally can
arise a lot of
financial
challenges for
successful
management of
the project
finances.
High High Financial
manager
Estimation of
the project
budget with the
help of
experienced
team members
before the
project
initiation phase
is necessary for
avoiding this
issue.
Improper The physical High High Network The design of

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physical
network
design
design for the
system if not
effectively
designed then
it can be
challenging to
successfully
implement the
system with
proper
functionalities
that is needed
by the clients.
engineer the physical
network needs
to be checked
before the
implementation
phase for
ensuring that
system will be
implemented
on time
successfully.
Inappropriate
deployment
If the
deployment is
not done
effectively then
a number of
technical issue
can generally
occur within
the system that
further can
obstruct the
project
progress.
Medium High Network
consultant
Proper
deployment of
the servers
must be done
for successfully
implementing
the centralized
network
system.
Scope creep The issues
related with the
scope creep can
generally
creates failure
of achieving the
Medium Medium Manager Utilization of
proper change
control
protocol within
the project
generally helps

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objectives
which further
leads the
project in a
different
direction and
the chances of
project failure
increases.
the managers
to work as per
the scope such
that the project
requirements
are generally
made as per
the scope quite
efficiently.
Improper skill The network
engineer who is
working with
the project is
new and as a
result, proper
skill of handling
difficulty or
complexity
while the
implementation
is not present
therefore if
complexity
occurs, it
become quite
difficult to
manage the
situation.
Medium Medium HR managger Skilled and
experienced
project team
should
generally be
hired within the
entire team
such that the
network
engineer have
proper
technical skills
including the
skills of
managing
complex
situation for
smooth project
progress
5.10 Project deployment
Deployment activities Duration

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Placing required hardware 4 days
Undertaking the work of cabling 3 days
Allocating internet protocol 4 days
Connecting with the devices 3 days
Proper server deployment 4 days
Testing of the network speed 2 days
Testing the project congestion 2 days
Undertaking the work of performance congestion 2 days
6. Project Sign off
Task Name Resource Names Signature
Business case for the
organization Project manager
Creating plan Project manager
Resource management plan Hr manager
Risk analysis Financial manager, Project
sponsor
Financial plan Tester
Analyzing project quality Network analyst
Proper procurement Project manager, Project sponsor
Analyzing internet protocol
address Network consultant
Subnetting the network Network consultant
Determining needed software Network consultant
Developing logical design System engineer, Network
designer
Designing the physical network System engineer, Network
designer
Undertaking the work of cabling
Network analyst, Network
engineer, System engineer,
Hardware [1], Software [1]
Allocating internet protocol Network analyst, Network
engineer, System engineer
Testing the project congestion Tester, Additional cost [1]
Reviewing the project Project manager
Stakeholder sign off Project planner
Documentation Project planner

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7. Project review and recommendations
After proper review, it is identified that the centralized network system for the organization will
get implemented effectively but there are a number of issues that can occur if the network system has
lower security and in order to resolve those security issues, the following recommendations needs to be
used:
 Proper authentication: Login facility is provided for avoiding unauthorised access that further
helps in keeping the data as well as information secure from hacking.
 Maintenance: Monthly maintainer should be given to the network system for avoiding different
types of technical challenges which generally can arise in the system.

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