Project Management: Promotional Event for QA Higher Education

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
TASK 1............................................................................................................................................3
Project Initiation Document (PID)...............................................................................................3
TASK 2............................................................................................................................................6
Work Breakdown Structure (WBS).............................................................................................6
TASK 3............................................................................................................................................7
Risk Register................................................................................................................................7
TASK 4..........................................................................................................................................11
Produce a short report for sponsor & director of operations.....................................................11
CONCLUSION..............................................................................................................................13
REFERENCES .............................................................................................................................14

INTRODUCTION
Project management is the activity where organization making plans, executing,
monitoring and controlling the entire work until they achieve business goals & objectives. In
context of organization, project managers organize each & every activity and manage the
resources which required to complete every project successfully (Badew, 2016). So project
manager of any project need to ensure that, they achieve project goals & objectives in the
specific time period by using appropriate activities. This report based on the event of QA Higher
Education (QAHE) which recently refurbishment their teaching rooms & computer labs. This
project report cover the various topics such as project initiation document (PID) which already
include the budgetary information, timescale etc. In addition, it includes the risk which they can
face and how to mitigate it by using effective activities and work break down structure. Along
with this, it covers quality leadership and methodology that used to run project or make it
successful.
MAIN BODY
TASK 1
Project Initiation Document (PID)
PID is the document which contain various documents that generate during the project
and it will be managed by the project managers (Brioso, 2015). It includes the overall objective
of the project, what approach or methodology they used, plans, schedule, risk management etc.
QA Higher Education (QAHE) promote an event where project manager required to create
necessary documents in order to successfully complete this project. Some of the required
documents or infotainments are as follow:
Budgetary Information: It is the process which include the estimated cost of each and
every activity which required to complete any event or project. QA Higher Education promote a
event or provide the the budgeted amount of £ 50,000. Project manager should estimate all the
activities and ensure that event completed in the budgeted amount. Allocation of budget for the
promotional event is mentioned below:
Budget for the event:
Activities Unit Cost Quantity Amount (£)

Online Promotion 2500 2 5000
Food and Beverages 360 50 18000
Decorations 250 16 4000
Security charges 500 4 2000
Advertisements &
Marketing
1400 10 14000
Entertainment services 500 8 4000
Live Event 3000 1 3000
Total 8510 91 50000
Timescale: It means how much time they allowed to complete each activity in order to
achieve their project goals & objectives. At the time of managing any event, time management is
most important and project manager have to ensure that work will be done on time which
increases the efficiency as well as effectiveness. So project manager of QA Higher Education
who organizing promotional activities, they should prepare timescale in order to get success in
the event or achieve objectives & goals that is attracting more students as well as parents for the
admission of their child in their collage. Computer labs & classrooms refurnished before the
starting of new batch. All the activities completed before January 2020 because in the first week
of January they organize fresher party event which is an kind of promotion of QA Higher
Education.
Objectives: Every event or project has some objectives which required to achieve for the
success (Bucero and Englund, 2015). There are some objectives of QA Higher Education
University which they formulate for the promotional event and it mentioned below:
 To provide learning benefits to the students which enhance their knowledge or improve
overall learning.
 To renovate the classrooms & computer labs which provide good learning environment.
 In order to become more competitive through providing education by use of latest
technology.