Project Management Case Study - Desklib

This case study on project management discusses the refurbishment and redevelopment of QAHE's London Campus. It covers the project initiation document, work breakdown structure, risk register, and the process of project completion. The subject is project management and the course code is not mentioned. The college/university is not mentioned either.

Project Management
Case Study

Contents
Assignment 1..............................................................................................................................................3
INTRODUCTION.....................................................................................................................................3
Project Initiation Document.....................................................................................................................3
Work Breakdown Structure.....................................................................................................................5
Assignment 2..............................................................................................................................................9
Risk Register...........................................................................................................................................9
Process of Project completion and how should it be structured and managed to maximize the benefits
available................................................................................................................................................13
Project Management Methodologies.....................................................................................................15
Recommendations...................................................................................................................................16
Conclusion................................................................................................................................................17
REFERENCES........................................................................................................................................18

Assignment 1
INTRODUCTION
A project can be referred to as a series or sequence of tasks that have to be completed in
order to attain a particular outcome. In other words, a project can be referred to as any temporary
endeavor that has a specific beginning as well as end. The project is completed when the planned
outcomes or goals are achieved. Apart from, this, a project as a specific timeframe as well as
budget in which it has to be completed (Alasfour and Mirzal, 2021). A project manager is
responsible for overlooking as well as managing the different activities that are a part of the
project. Apart from this, the project manager is also responsible for implementing as well as
managing the different changes during the project as well as solving the conflicts that arise
during the project. Every organization undertakes different types of projects and it can be said
that when a project is completed in an appropriate manner, it helps the different parts of the
business to tun in a smooth manner. in the respective report, QAHE is an organization that
wishes to improve the spaces that are available for business students. The organization wants to
refurbish as well as redevelop its London Campus. The preference is for tiered seating that can
be retracted, together with acoustic panels on the walls to make it a better teaching space.
Project Initiation Document
A Project Initiation Document (PID) can be referred to as an important document that
describes the scope of the project, its management as well as overall success criteria that the
team members can go back or refer to during the project. Them project initiation document
contains all of the information about the project such as the scope, collaboration as well as
context. It can be said that a project initiation document is important and can guide the team
members for them different activities in an effective manner (Bakiri Asiibisa and Oduro, 2021).
Apart from this, the document also describes the criteria that is needed in order to complete the
project. The project initiation document for the respective scenario of QAHE is explained below
–
Name of the Project – QAHE Refurbishment and Redevelopment
Project Information

Project Name: QAHE - Refurbishment and Redevelopment
Project Location: London, United Kingdom
Start Date: 12th August, 2021
End Date: 20th November, 2021
Budget: £100k
Project Manager: Abc
Objectives of the Project
Project objectives can be referred to as specific as well as planned results that have to be
achieved through the project implementation. The objectives for the project of refurbishment as
well as redevelopment of QAHE are mentioned as below –
 To raise the overall standards and quality of the university by adding value
 To create more space for students as well as lecturers
 To provide the necessary comfort for students as well as lecturers during classes
 To ensure that there is proper silencing of rooms so that the classes can be conducted
smoothly
 To modernize the classrooms through modern equipment
Project Background
The primary purpose of this project is that the number of students at QAHE is constantly
growing. Taking this into account, the authorities of the institution are aiming to improve the
space that is available to business students through the refurbishment as well as redevelopment
of the teaching space (Björk and Hallberg, 2021). Therefore, in order to make the overall
teaching process comfortable for the students and allow them better visibility, tiered settings will
be used as a part of the project. Additional to this, acoustic panels will be installed in the
classrooms which will soundproof the classrooms.
Project Deliverables and Project Scope

The project deliverables of the respective project will include walls covered with acoustic
panels, design documents, speakers, smart board, blinds, design documents as well a s progress
report. The project objectives will be kept in mind while undertaking the project.
The scope of this project is to create a modern, much more spacious as well as
comfortable space for the students as well as lecturers.
Stakeholder Analysis
High Power, High Interest – The stakeholders that cone under this category, possess a
high level of interest as well as power in the project and they can influence the overall outcomes
of the project to a great extent (Chen, Leon and Benton, 2021). the key stakeholders in this
category will include the finance director, the marketing director as well as the project manager.
High Power, Low Interest – Stakeholders in this category possess high power as well as
low interest. The customers, students, sponsors will come under this category.
Low Power, Low Interest – The stakeholders in this category will include the ones who
have low power as well as low interest in the project. This will include the guard, cleaner as well
as the receptionist.
Low Power, High Interest – the stakeholders that will come under this category will
include the team members of the project as well as the suppliers.
Work Breakdown Structure
A Work Breakdown Structure or WBS may be described as a way that breaks down a
complex and multi-step undertaking of a crew into plausible and clean to understand sections. A
project team can create a WBS through figuring out principal deliverables, dividing them into
small responsibilities and assigning the identical among themselves. A Work Breakdown
Structure has several blessings except organizing the paintings of a undertaking (Fakhravar and
Ouabira, 2021). By allocating estimates of time and price, the finances as well as structure of
task may be evolved easily. Performance of the undertaking can also be tracked with the help of
a Work Breakdown Structure to pick out regions of problem and different problems. It also can
be used to pick out diverse risks associated with the venture. When the challenge faces any
problem, the WBS may be right away mentioned for you to discover the deliverables that have

been impacted by using the equal. A well-deliberate Work Breakdown shape makes it less
difficult for the Project Manager of a specific undertaking to without difficulty assign the
numerous duties amongst different individuals of the team. Once a WBS has been advanced, it
has to be checked very well to make certain that all deliverables of the assignment were
blanketed. The different activities are as follows –
 Evaluation of the project
 Development of PID
 Submission of PID
 Approval on PID
 Creation of Project Scope
 Selection of project team
 Team meeting
 Development of project plan
 Submission of the project plan
 Approval of the project plan
 Furniture and Equipment Removal
 Materials Delivery
 Lights fittings
 Acoustic Panels Fitting
 Doors and Blinds Fittings
 Switches and Sockets Fittings
 Project Status Meetings
 Equipment Testing
 Update Files/ Records
 Gain Formal Acceptance

Assignment 2
Risk Register
A risk register is used to discover capacity risks in a task or an company, from time to
time to fulfill regulatory compliance however normally to stay on pinnacle of ability troubles that
may derail supposed consequences. Risk managers and mission managers alike want to apply a
risk register. A hazard check in is a device in hazard management and undertaking management
(Handunge, 2021). The chance signs up include all information about every diagnosed hazard,
which include the nature of that chance, stage of risk, who owns it and what are the mitigation
measures in region to reply to it. The risk register for the respective project is explained below –
Type of Risk Severity Mitigations Contingency Owner
Electric Shock
Risk
2 Ensure that all
tools, plugs, and
cables are
designed for site
conditions, not
for DIY or
domestic use.
Tools used on
site should be
battery or 110v
supply system
operated.
Call 112
(emergency
number). If safe
and possible:
separate the
injured person
from the source of
shock (turn off
the power).
Provide first aid
to the accident
victim.
Project Manager
Fire Risk 4 For the varieties
of fireplace that
may additionally
occur is
provided.
Locate hearth
extinguishers
in nicely visible
Raise the Alarm
and call 999 (The
Fire & Rescue
Service) or 112
(emergency
telephone
number). Carry
out evacuations of
Project Manager
and Team
Leader

locations,
nearby places
wherein
fire may
additionally
occur (Ivanenko
and Kiseleva,
2021).
An suitable
member
of body of
workers must
gain knowledge
of in
the use of fire
extinguishers.
The fireplace
assembly point
should be
specific in a
safe region and
actually
marked. Fire
exits and escape
routes must be
maintained clean
of
barriers.
the building.
Issues with
communication
3 There can also
be various issues
due to
The contingency
plan for the same
will include
Team Leader

ineffective
communication
because
different
organizations
have different
needs and hence,
this can further
impact the
overall decisions
as well as
strategy
development of
the institutions
to a great extent.
arranging a
meeting for in the
neutral
environment to
solve the problem
(Kokkeler, 2021)
(Marunych and
et.al., 2021).
Apart from this,
there can also be
a situation
wherein them
team members of
the project are
changed and
hence, it is
important to
ensure that a
meeting is
arranged so that
the problem is
solved.
Covid related
risk
2 Covid 19 has
also led to a lot
of complications
in an effective
manner.
It can be ensured
that everyone
spectators in
addition to the
group of workers
members on the
video games
comply with the
authorities
Project Manager

recommendations.
Apart from this,
the security
participants may
also be
knowledgeable
about the
protection
measures on the
venue.
Injuries 4 It will be
ensured that well
trained health
staff is present at
all times during
the project.
All members will
have the
appropriate
protection
equipment. Apart
from this, all the
safety and health
procedures will
be followed in the
course of the
video games.
Team Leader
Staff sickness 4 Enough staff
members will be
hired to provide
cover for
absence or
sickness of any
other staff
member.
The most
successful QA
staff members
will be chosen to
carry out the
project.
Project Manager
Rating Level of Risk

1-3 Low
4-6 Medium
7 or above High
Therefore, it can be said that a risk register is important because it can help the team
members in being aware of the different tasks as well as activities that are a part of the project.
Apart from this, it can also be said that a risk register is important and can help the project
manager in assessing, identifying as well as monitoring the overall potential risks that can have a
potential impact on the overall outcomes as well as deliverables of a project (Mensah and
Agyekum, 2021). The aim of the respective of the respective project is to analyze as well a s
reduce the overall risks that are associated with the project. It can be said that risk management is
important and consists of three different aspects such as risk identification, risk response as well
as its analysis. The project manager is responsible for ensuring that the project is conducted in an
effective manner and that appropriate strategies are developed to overcome the same.
Risk analysis and control is a technique that lets in precise threat incidents and well-
known dangers to be diagnosed and mitigated proactively. A chance check in is a report that
carries a detailed list of the based dangers and their occurrence as well as an outline of steps
taken to mitigate with the consequences of these movements (Narayanan and Huemann, 2021).
This listing of risks is a result of the application of qualitative and quantitative methods in threat
assessment. In a nutshell, chance registers are utilized to acquire statistics approximately
recognized threats and risks, their kind and the feasible impact on the business, in addition to
detail direct remedial movements. Risk Register is a tool that allows a systematic method to
evaluate chance control. Therefore, it is crucial to use a hazard sign up to become aware of and
mitigate factors that may purpose the task to fail.
Process of Project completion and how should it be structured and managed to maximize the
benefits available
It can be said that the project completion process is the final as well as the last stage of a
project and this can be revered to as the end of the project. This is an important phase and during
this phase, the project manager ensures that all of the different activities are completed and

hence, this can affect the overall process of delivery. Activities completed in the course of this
section are classified in 2 categories: contractual and administrative. The primary class consists
of most of the outside activities inclusive of the of entirety of contracts, buy orders, and many
others. The 2d category consists of the crowning glory of all internal aspects of the project
(Odamey and Addy, 2021). Delivering deliverables undertaking to the consumer does no longer
mean the end of the assignment, only after obtaining formal signal-off the assignment can be
taken into consideration completed. The next step can be to gain and archive documentation.
Typical records that need to be covered in one of these databases are communication plan,
chance sign up, venture plan, high-quality documentation, change manage log, and mission
procurement log. Then resources along with human, material, and economic, want to be
launched to their respective departments. Then all reports which includes economic needs to be
closed. A very vital step in some tasks is the handing over of regulatory reports to appropriate
authorities. The remaining very crucial hobby this is regularly left out all through the last of
initiatives is the identification of classes learned which is to study what went nicely and what
might have been completed otherwise or better. Such evaluation consists of elements, put up-
undertaking audit and put up-venture assessment.
There are numerous threats as a result of an incorrectly finalized task. Firstly, the
undertaking control team in addition to the mission team's difficult paintings, time, and reliability
can be adversely perceived for motives that exist out of their duty area (Santoso and Amalia,
2021). Secondly, a mission that is not successfully finalized can make the corporation
accountable to external facets. For example, ignored very last payments to contractors may
create economic liabilities. Additionally, failure to conform with the responsibility to provide
technical documentation to the relevant regulators can also result in felony issues in some
industries. Finally, the efficiently closed mission is definitely pondered within the training found
out from publish-challenge critiques and audits. This term describes the inability of mission
contributors to study from reviews and practice their knowledge in a valuable way in the
imminent venture. This is specially vital for corporations with habitual comparable tasks. Due to
recording lessons found out the ones organizations can be able to advantage from their
experience and use that information to set up greater green and effective assignment control
practices. This will mirror in appreciably reduced time and fee in destiny initiatives.

It can be said that in order to ensure that the project is structured in an effective manner,
the project should be structured in such a way that the important as well as priority tasks are
completed first. This is important and can also help the project manager in completing the same
in an effective manner (Sarachman, 2021). Apart from this, at the end of the project, the different
activities should be reviewed. This is important and can help the completion of the project to be
done in a smooth manner. when the process of project closure is performed in an effective
manner, it helps in ensuring that any negative or potential threats are eliminated. This ensures
that the overall quality of project is maintained. And hence, the overall goals as well as
objectives of the project are achieved.
Project Management Methodologies
There are different project management methodologies that basically can be described as
a set of methods or techniques that are generally used on a project to ensure that it is completed
in an effective manner. The different project management methodologies are explained as
follows along with their comparison to each other.
Waterfall
The waterfall technique uses a sequential or linear technique to software improvement.
The task is damaged down into a sequence of tasks, with the highest stage grouping called
stages. Waterfall is a venture management technique wherein a mission is completed in
wonderful tiers and moved step by step toward last release to customers. It follows a linear and
progressive form approach where progress flows downwards in a single course.
Advantages and disadvantages
In this methodology, a challenge is introduced via several organized levels and till all
movements within the current segment were completed and authorized, progressing to the
subsequent stage or any later tiers is forbidden (Sonjit, Dacre and Baxter, 2021). Project
development starts from concept, and it's far accompanied by using layout, then movements
through implementation and verification levels, and ultimately ends up on the preservation
segment. Thus, this technique is a strict system that doesn't allow any modifications to show up.
Agile

This is another type of methodology wherein the project is broken down into small
builds. There are various benefits as well as limitations of the respective project methodology
such as it is appropriate for requirements that are fixed a s well as keep changing. Apart from
this, it is also easy to manage as there is little or no planning involved in the process.
Advantages and disadvantages
Besides this, there is a greater awareness of the precise demands of the clients (Sonjit,
Dacre and Baxter, 2021). There are also certain disadvantages of this project methodology such
as it is not feasible for managing complex dependencies of the project. Apart from this, the risk
associated with high dependency on interaction with the client, in a situation when the client's
expectations are not clearly specified.
PRINCE2
Projects IN a Controlled Environment (PRINCE2) is a technique-based totally
assignment management methodology that aims at improving the business enterprise, control,
and manage of the venture stages from starting to stop (PRINCE2 Methodology in Project
Management – A Complete Overview, 2021). For better conversation and duty for your
initiatives, then PRINCE2 task control is some of the excellent.
Advantages and disadvantages
The drawback is that at every degree, there is loads of documentation to keep and update.
Management via stages allows a common assessment of the recent level and progressing to the
following one. The variety of degrees relies upon on the scale of the challenge and associated
risks. In this method, a undertaking board is chargeable for high-stage sports inclusive of setting
the business reasoning and useful resource distribution.
Recommendations
The above evaluation of the 3 techniques of venture control and the specificity of the
QAHE campus refurbishment task allowed me to finish that Waterfall is the most wonderful
method. I suppose so because the technique performs properly in occasions which have a
reasonably low level of uncertainty and in which predictability, planning, and manipulate are
important. This is exactly what the Campus refurbishment challenge is, scope and finances are

set at the start of the mission, mission is fantastically small, every degree is exactly defined and
requires thorough documentation.
Conclusion
Therefore, it can be concluded that all of the objectives of this report have been finished.
A threat sign in desk was created that gives all of the risks and problems that could arise all
through the venture and approaches to reduce their impact on the challenge. The significance of
successfully controlled project closure has been mentioned. The three most famous
methodologies used in mission control have been explained with their advantages and
drawbacks.

REFERENCES
Books & Journals
Alasfour, F.S. and Mirzal, A., 2021. Impact of Project Management on Project Success at
Engineering Firms in Kuwait. International Journal of Project Management and
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management: The case of camfed Ghanaand MiDA in the Northern Region (Doctoral
dissertation).
Björk, J. and Hallberg, E., 2021. How New Technology can Overcome the Barriers in Virtual
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and Management, 12(1), pp.75-83.
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Mensah, D.D. and Agyekum, K., 2021. Workplace health promotion and its effects on
production: A case study of CSGH design, construction and project management
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practices in a construction firm to contribute to an emerging economy. International
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Online
PRINCE2 Methodology in Project Management – A Complete Overview. 2021. [Online].
Available through:< https://kissflow.com/project/prince2-project-methodology/ >.