Project Management for Educational Trip to Uganda

PROJECT MANAGEMENT

TABLE OF CONTENTS
PROJECT 1.....................................................................................................................................3
TASK 1............................................................................................................................................3
Project Initiation Document.........................................................................................................3
TASK 2............................................................................................................................................6
Task Management and Scheduling..............................................................................................6
Gantt Chart...................................................................................................................................7
Network Diagram........................................................................................................................7
Work Breakdown Structure.........................................................................................................8
PROJECT 2.....................................................................................................................................9
TASK 3............................................................................................................................................9
Risk Register................................................................................................................................9
TASK 4..........................................................................................................................................11
Criticality of communication and team building.......................................................................11
Methodologies for project management....................................................................................12
REFERENCES..............................................................................................................................16

PROJECT 1
TASK 1
Project Initiation Document
This project initiation document defines the scope and overall success of the entire
project and contains basic information regarding the details of the project. It will define the
objectives, approach, timescale of the entire project to lay a foundation. The budgetary
allocation, recognition of key staff involved in the project and an analysis of there relevant
stakeholders and their significance will be described (Økland, Johansen and Olsson, 2018).
OBJECTIVES
The primary objective of this project are the management and organisation of an
educational tour to Uganda for the students of QAHE university. The field trip is aimed to help
the final year students in witnessing certain interesting sustainable business projects.
 To make final year students academically sound by gaining practical experiences
regarding the degree course of sustainable business.
 To broaden the learning experiences of students through enhancing their perspectives
regarding ethical and environmental business issues and how businesses in Uganda deal
with it.
 To improve the generic skills of the students pertaining to communication and critical
thinking, effective learning and enhancing their personal development.
 To establish the relevancy, significance and practicality of the new degree course of
Sustainable business implemented in the QAHE university and enhancing the teaching
methods for betterment of students.
APPROACH
In order to conduct the student field trip to Uganda, the university has arranged all
resources including finance, human resources, organisers etc (Radujković and Sjekavica, 2017).
Key faculty staff members who will accompany the students will be from the department of
sustainable business course or related field of study. The project will be initiated through
research about the place, businesses projects conducted ad its relevancy to the course. Approval
from the project convener regarding mode of transport, duration of the trip, timings, and
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financial planning has to be taken. The view points of the thirty students and the staff has to be
taken and informing them regarding the do’s and don’ts in the trip. The business houses have to
be informed so that they book the dates for the student visit and arrange things accordingly. The
itinerary, price quotes, lodging and boarding, travelling etc. have to be finalised with the given
budget (Mozhei and Lukianov, 2019). The information of the tour consultant and guides have to
be provided along with other details at least 1 week before the initiation of the trip to all the
students and accompanying staff.
TIMESCALE
The entire planning of the two- week field trip to Uganda which is scheduled for March 2
in the second semester, have to be started at least a month prior to the trip in order to confirm all
the bookings and taking care of the itinerary. The total duration of the project task will be 30
days in addition to the 2-week trip, i.e., 45 days.
KEY STAFF
The key staff involved in the whole trip are the project convener, tour guide or group consultant,
the faculty leading the tour, management staff conducting the visit across various companies in
Uganda, hotel staff, transportation staff, and other service providers in association with the entire
trip (DiNapoli and et.al., 2019).
BUDGET
S.No. Particulars Cost per student Total cost [x30]
1 Tour guide salary £ 130 £ 3900
2 Travelling and Transportation £ 700 £ 20700
3 Catering £ 300 £ 9300
4 Lodging and accommodations £ 400 £ 12000
5 Add-on activities £ 100 £ 3000
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