Analyzing Communication's Role in Project Management Success

This report delves into the critical role of effective communication within project management. It begins by establishing the background and rationale, emphasizing communication's significance in stakeholder engagement and project success. The report addresses a clear problem statement: ineffective communication as a major drawback in project management, impacting both project managers and stakeholders. The research aims to analyze communication issues and propose mitigation strategies. The objectives include determining the importance of communication, identifying its threats, and recommending effective solutions. The report's structure includes a literature review, research methodology, data analysis, and conclusions. The introduction highlights communication as a core element, essential for stakeholder collaboration and understanding client requirements. The rationale underscores the need to analyze communication's impact and suggest strategies. The research questions explore communication's importance, potential issues, and remedies. The literature review explores communication's benefits, such as job satisfaction, conflict reduction, increased productivity, resource utilization, and relationship building, while also addressing communication barriers. The report aims to provide insights into improving communication practices to enhance project outcomes.

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Name of the Student
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Executive Summary

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Table of Contents
Introduction (1000)....................................................................................................................4
Background............................................................................................................................4
Rationale................................................................................................................................4
Problem Statement.................................................................................................................4
Research Aim, Objectives and Research Questions..............................................................4
Research Structure.................................................................................................................4
Literature Review (4000)...........................................................................................................4
Research Methodology (1000)...................................................................................................4
Data Analysis (2000)..................................................................................................................4
Conclusion and Recommendations (1000)................................................................................4
References..................................................................................................................................4

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Introduction (1000)
Background
In the field of project management communication plays a significant role which
enhances the collaboration of any project management process. Making allowance to this
concern this paper has effectively focused to conduct a thorough research to identify a
thorough research on the influence of effective communication method in the project
management. According to the study it is noticed that behind a successful completion of any
project there is a huge significance of communication. Considering these identification a
detail investigation has been conducted on the effectiveness of any project from which it is
identified that for any project stakeholders are one of the essential element which needs to be
handled with care. Followed by this identification it is also determined that communication
process is such practice that contributes a huge in order to enhance the stakeholders
engagement. Making allowance to this concern it is also noticed that in the nominated case
scenario effective communication is very essential as in case of any discussion related to the
approached project the communication process will help to effectively communicate with
each stakeholders.
Considering the above identification it is also noticed that communication is the core
element of project management as the stakeholders preset in a project needs to communicate
well in order to deliver their best to the client. As every stakeholders present in a project
holds significance in the success of that project thus, it is very essential to complete the
project with maximum collaboration as only this will help to meet the customer requirement.
Apart from these discussion while considering the general communication process it is
identified that it consist of two different units one is the sender and other one is the receiver.
And in this process the sender will send the information to ant targeted participants and then

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that person will receive the data and vice versa. Followed by this process the communication
between the two mentioned units is done. Making allowance to this concern it is observed
that in case of any project management process it is very essential to complete entire project
development process by sharing immense number of data and information. Thus, in this field
is very essential to include an effective communication process with the purpose to
effectively communicate with each stakeholder of the nominated project. Despite being one
of the most important area in the project management according to the studies is it identified
that the in most of the project there is no such communication is present which will help to
enhance the communication between the stakeholders of present in the project. Followed by a
thorough investigation on the necessity of communication process within the project
management it is identified that with the purpose to develop an effective communication
between all of the stakeholders of the project it is very essential to incorporate effective
communication process. Making allowance to this concern it is observed that to get an
understanding between the clients request communication plays a huge role as this helps the
project manager to get a detail understanding on the user requirement.
Considering these identification it can be stated that incorporation of effective
communication process will help the project manager as well as other stakeholders of the
project to enhance the understanding of requirements and deliver best quality product to the
customer.
Rationale
Followed by the above discussion it can be stated that the purpose behind preparing
this paper is to analyze the operations of project management and determine the necessity of
incorporate communication process within the project management process. Along with these
aspects it will help to get a detail idea about how effective communication process can be

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help the project management process. As it is discussed earlier that in the field of project
management communication plays a huge role to thus, in this study the primary influence of
communication in project management process will be analyzed as it will also consist a detail
elaboration on the recommended actions which will help to mitigate the issues that has been
identified from the research. Thus, it can be summarizes that this research will cover all
possible aspect of the nominated topic and based on those findings it will suggest best
strategies to overcome from the identified problems.
Problem Statement
Followed by the above discussion on the nominated topic it is determined that
communication plays a huge role in project management as this will help to enhance the
communication among the individuals who are present in the project development process.
Thus, less effective communication is one of the major drawbacks for a project manager to
develop any project as due to this along with the project manager the other stakeholders will
also get affected. Hence, it can be stated that this is one of the major conflict in project
management that influences the success of the approached project. Followed by these
considerations the topic of this research has been selected such way that it can address the
identified the problems present in communication system in the field of project management.
Research Aim, Objectives and Research Questions
The primary aim of this research is to analyze the issues of communication system
present in a project management process. Along with this the paper has also intended to
identify and analyze the mitigation approaches which will help to mitigate the identified
issues.
Considering the above statement the objectives of this research are listed below:-
 In order to determine the importance communication system in project management.

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 In order to determine the threats of communication system in project management.
 In order to determine effective mitigation approaches that will help to reduce threats
of communication in project management.
Followed by the above discussion the identified research questions are mentioned below:-
 What is the importance of the communication system and communication
management in a project?
 What are the probable issues due to the communication that can impact the
process of project management?
 What are the possible remedies that can be recommended such that the identified
communication issues can be mitigated?
Research Structure
Literature Review (4000)
As per the research done by (), communication problem can hamper work irrespective
of the field an individual is working at. In every project, communication plays a vital role and
Chapter 1: Introduction
Chapter 2: Literature Review
Chapter 4: Data Analysis
Chapter 5: Conclusion and
Recommendation

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lack of proper communication skills often leads to the misunderstanding that in the long run
becomes the reason for the failure of the project. Communication is the means through which
information is passed from one person to another. This can be considered as one of the
building blocks of the project and it is expected from everyone in a project to have proper
communication skills. Studies suggest that, successful projects stand on proper
communication and lack of communication skills especially of the project heads give rise to
misunderstanding that can affect the project proceedings. An administrator requires good
communication skills so that he can handle the whole project properly. Communication refers
to the process in which information is transferred in between different individuals and there is
a common understanding amongst the members working on a specific project. In the
workplace there is a growing need to create as well as manage relationships as this help in the
growth of the venture. In order to maintain a healthy relationship in the workplace there is a
need that information should be properly communicated and people should understand what a
head us trying to convey through his messages. In the process of communication, the sender
as well as the receiver both has crucial roles to play. It is a big challenge for the
administrators to communicate with the members and thus it is required that they have proper
communication skills. The study of communication has a important role to play in all projects
and lack of communication can lead even to the failure of the projects. The sender is the one
who initiates the communication and the receiver needs to understand the information and
interpret the same. There are many problems that can arise due to lack of proper
communication skills. Misinterpretation of the message sent can lead to serious consequences
and has direct effect on the proceedings of the work. Studies suggest that the individuals in
the post of team lead or project head need to have proper communication skills so that they
can handle the team members and ensure that they work as a team. Proper communication

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can be the only reason for which the project becomes successful and on the other hand it can
also be the reason for which a project fails.
As per the research done by (), communication ahs a lot of importance in the
workplace as there are many benefits of effective communication in project management or
in general at any workplace. The benefits of effective communication are as given below:
1. Creates job satisfaction- This has been the case that in organizations where seniors and
juniors can easily communicate among themselves have faced lesser employee turnover. A
friendly work environment in which the juniors can talk to the seniors and go to them with
any issue that they are facing helps in establishing a good relationship among the employees.
It serves as a source of motivation for the employees and thus they can work in a better way.
Communicating with the juniors in a proper way make them feel that their seniors value them
a lot which in turn encourages them to work or perform better.
2. Lesser conflicts- Openly communicating in the workplace helps in preventing as well as
resolving conflicts. In organizations or projects where open communication is preferred, it
has been seen that there are much lesser conflicts. Conflicts in such workplaces get resolved
quickly as well.
3. Increase in productivity- Communication being the important pillar on which a project
stands can be held responsible for the success as well as failure of the same. An administrator
needs to have good communication skill so that he can convey the objectives and goals of the
organization or the project to the employees or the sub-ordinates. Proper communication
helps to deliver work in a better way thus adding to the productivity at the workplace.
4. Proper utilization of the resources- Proper communication in an organization helps
delivering tasks in proper time and this saves resources. The three constraints in a project that

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are time, resources and quality can be well handled by proper communication. It can be said
that an environment of good communication is necessary for all organizations as it helps in
increasing the productivity of the firm.
5. Formation of relationships- Open communication enhances relationships that are in favor
of building strong professional relationship at the workplace that in turn helps in delivering
tasks on time. It promotes team work as well as encourages cooperation. When there exists a
proper relationship in between the seniors and the juniors then a healthy work environment is
built up.
The positive aspects of proper communication can be considered as one of the factors
that lead to success of projects. The efficiency of project managers to communicate well with
the sub-ordinates is considered as one of the key attributes.
As per the research done by (), there are a lot of communication barriers in workplace
as administrators those who lack in proper communication skills cannot convey their
messages properly to their subordinates which gives rise to misunderstandings. If a superior
gives unclear instructions at the workplace then it can give rise to misunderstandings that can
hamper the work. This can cause problems and create misunderstandings. An administrator
should try to develop effective communication so that everyone under him feels free to talk to
him about the issues. Proper communication can thus help in creating a healthy environment.
Personal barriers can also be attributed to the failure of the projects as this depends on the
individual’s frame of reference and his beliefs and values.
Research Methodology (1000)
Research methodology is one of the key parts of a research which will help to get a
detail idea about the methods by which the research will be conducted. Thus, this section will

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consist a detail elaboration about the methodologies and the procedure of data analysis for the
nominated topic.
Research Philosophy
Followed by the above consideration it can be stated that the methods used in this
research has effectively helped to gather detail information about the nominated topic.
Considering this aspect it is identified that in this paper research philosophy has been used to
analyze the gather data and as well as in order to gather the data in this paper the features of
survey and secondary research has been applied which has helped to gather informative
content about the nominated topic and that has directly impacted the result of this study.
Thus, after completion of the research it can be concluded that in this paper it has effectively
gather detail information about the nominated research topic.
Research Approach
Followed by this analysis it is identified that in this paper the features of research
philosophy has been used to get detail knowledge about the nominated topic. Making
allowance to this concern it is identified that there are basically three types of research
philosophy that holds the capability to analyze the gathered data. Those three philosophies
include the Interpretivism, positivism as well as the realism. Followed by these identifications
it is observed that the interpretivism is nothing but a fact that it allows to analyze the data
with social aspects. Making allowance to this concern it can be stated that in order to analyze
the interpretivism is also used which has helped to get detail information about the topic
based on the social aspects. Along with this positivism is nothing but the factor which allows
analyzing the data based on the logical data. In this research the collected data has been
analyzed based on the aspect of positivism and interpretivism, where the gathered data has