Project Management for QAHE Refurbishment

This project focuses on the project management for QAHE where the campus of London is to be refurbished and redeveloped for making it teaching spaces with tiered seating. The various aspects of the project will be described.

Project Management

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
PROJECT MANAGEMENT...........................................................................................................3
Project Initiation Document (PID)...............................................................................................3
Budget..........................................................................................................................................3
Timescale.....................................................................................................................................4
Objectives....................................................................................................................................4
Approach......................................................................................................................................4
Key stakeholders..........................................................................................................................4
Risk Management........................................................................................................................4
Work Breakdown Structure.............................................................................................................5
REFERENCES................................................................................................................................8

INTRODUCTION
Project Management deals with the planning and organising of the company’s resources for
moving a particular task, duty or event towards completion. It involves applying the skills, tools,
knowledge and technique to the activities of the project for meeting the project requirements.
This project will focus on the project management for QAHE where the campus of London is to
be refurbished and redeveloped for making it teaching spaces with tiered seating. The various
aspects of the project will be described (Ochieng, 2019).
PROJECT MANAGEMENT
Project Initiation Document (PID)
This document helps in defining the management, scope and success criteria which can be
achieved by the team during the project. This provides the foundation for any type of project by
capturing the most important and basic info ration regarding the project (Ali and Au-Yong,
2021).
Budget
Particulars Amount
Resources £10k
Technical Experts £5k
Labour £1k
Promotional activities £2k
Social media £1k
Research and Development £2k
Integrating technologies £5k
Sustainable measures £2k
Acoustic panels £10k
Tiered Seating £12k
Permission from Government £5k
Security £8k
Professional fees £5k
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System installation £10k
ICT installation £5k
Contractors £4k
Raw materials and Equipments £12k
Contingent fund £1k
Total £100k
Timescale
Task Name Duration Start Finish Predecessors
Project Initiation 7 days Tue 27/04/21 Wed 05/05/21
Feasibility study 5 days Tue 27/04/21 Mon 03/05/21
Setting goals 2 days Tue 04/05/21 Wed 05/05/21 2
Project Planning 33 days Tue 27/04/21 Thu 10/06/21
Scope 1 day Tue 27/04/21 Tue 27/04/21
Venue 2 days Wed 28/04/21 Thu 29/04/21 5
Deciding theme 3 days Fri 30/04/21 Tue 04/05/21 6
Deciding layout 4 days Wed 05/05/21 Mon 10/05/21 6,7
Resources 5 days Tue 11/05/21 Mon 17/05/21 6,8
Stakeholders 4 days Tue 18/05/21 Fri 21/05/21 5,8,9
Labour 5 days Mon 24/05/21 Fri 28/05/21 10,9
Equipments 5 days Mon 31/05/21 Fri 04/06/21 11,10
Budget 2 days Mon 07/06/21 Tue 08/06/21 12
Design 2 days Wed 09/06/21 Thu 10/06/21 13,11
Project Execution 38 days Tue 27/04/21 Thu 17/06/21
Research and
Development 1 day Tue 27/04/21 Tue 27/04/21
Analysing the
requirements 2 days Wed 28/04/21 Thu 29/04/21 16
Plan the meetings 3 days Fri 30/04/21 Tue 04/05/21 17
Deciding the volunteers 2 days Wed 05/05/21 Thu 06/05/21 17,18
Allotting the
responsibilities 3 days Fri 07/05/21 Tue 11/05/21 18,19
Conveying information
to the parents and
students
4 days Wed 12/05/21 Mon 17/05/21 20
Taking the inputs 3 days Tue 18/05/21 Thu 20/05/21 21
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Hiring the technical
experts 5 days Fri 21/05/21 Thu 27/05/21 21,22
Implementing the
design and layout 4 days Fri 28/05/21 Wed 02/06/21 23
Tiered Seating 2 days Fri 28/05/21 Mon 31/05/21 22,23
Acoustic panels on
walls 3 days Tue 01/06/21 Thu 03/06/21 25
Giving final touch 2 days Fri 04/06/21 Mon 07/06/21 25,26
Promotional activities 4 days Tue 08/06/21 Fri 11/06/21 27
Project Monitoring 20 days Tue 27/04/21 Mon 24/05/21
Testing the projectors 2 days Tue 27/04/21 Wed 28/04/21
Sound check 2 days Thu 29/04/21 Fri 30/04/21 30
Technical check 3 days Mon 03/05/21 Wed 05/05/21 31,30
Matching the
construction with the
planned layout
5 days Thu 06/05/21 Wed 12/05/21 31,32
No risks and harm 2 days Thu 13/05/21 Fri 14/05/21 33
Communication with
the stakeholders 4 days Mon 17/05/21 Thu 20/05/21 31,34
Ensuring
sustainability 2 days Fri 21/05/21 Mon 24/05/21 35
Project Close 14 days Tue 27/04/21 Fri 14/05/21
Measure the success 1 day Tue 27/04/21 Tue 27/04/21
Feedbacks from
management 2 days Wed 28/04/21 Thu 29/04/21 38
Feedbacks from
parents 2 days Fri 30/04/21 Mon 03/05/21 39
Feedbacks from
students 1 day Wed 28/04/21 Wed 28/04/21 38
Measuring the
benefits 3 days Tue 04/05/21 Thu 06/05/21 40
Improved teaching 5 days Fri 07/05/21 Thu 13/05/21 42
Objectives
The main objective of this project is to create stimulating learning and teaching
environment where the teachers and students become more inspired to achieve their goals. The
campus of QAHE London is refurbished and redeveloped for making teaching spaces in which
tiered seating is present along with acoustic panels on walls (Eledan, 2018). Furthermore, this
project must not cause any disruption to the teaching schedules or learning.
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Approach
Waterfall approach will be used in this project which is basically a simple sequential
approach. Under this approach, each phase of the project needs to be completed before the
beginning of next one. The expected goals are fixed which do not change.
Key stakeholders
The main stakeholders in the project are the administrators, staff members, families, labours,
technical experts, designers, marketers, investors and suppliers of raw materials, electricians,
government and many more (Maassen, 2018). The stakeholders need to be communicated
according to their power and interest.
Risk Management
There can be many risks while managing the project such as cost overrun, lack of
resources, technical faults, natural calamities and withdrawal of stakeholders and many more
which needs to be mitigated by appropriate mitigation strategies.
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Work Breakdown Structure
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QAHE
REFURBISHMENT
Initiation Planning Execution Monitoring Closure
Feasibility
study
Setting goals
Scope
Venue
Deciding
theme
Deciding
layout
Resources
Stakeholder
s
Labour
Equipments
Budget
Design
Research and
Development
Analysing the
requirements
Plan the
meetings
Deciding the
volunteers
Allotting the
responsibilities
Conveying information
to the parents and
students
Taking the
inputs
Hiring the
technical experts
Implementing the
design and layout
Tiered Seating
Acoustic panels
on walls
Testing the
projectors
Sound check
Technical check
Matching the
construction
No risks and
harm
Communication with
the stakeholders
Ensuring
sustainability
Measure the
success
Feedbacks from
management
Feedbacks from
parents
Feedbacks
from students
Measuring the
benefits
Improved
teaching
Giving final
touch
Promotional
activities

REFERENCES
Books and Journals
Ochieng, J., 2019. Proposed remodeling and refurbishment of WEC technical institute building
and construction of boundary wall and entrance gate on PLOT 74-76, Lugogo by-pass,
Bukoto, Kampala district (Doctoral dissertation).
Ali, A.S. and Au-Yong, C.P., 2021. Risk factors in the refurbishment design process: the case of
Malaysia. International Journal of Building Pathology and Adaptation.
Eledan, M., 2018. An appraisal of the project management approach for property refurbishment
in the real estate sector in Dublin, Ireland (Doctoral dissertation, Dublin Business
School).
Maassen, M.A., 2018. Product development models in the IT sector-From Waterfall to Agile
Project Management Model s in the case of AVIRA SOFT SRL. In Proceedings of the
International Conference on Business Excellence (Vol. 12, No. 1, pp. 568-578).
Sciendo.
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