Office Shifting Project Proposal

This assignment presents a detailed proposal for an office shifting project. It emphasizes the importance of adhering to a strict code of conduct, particularly regarding resource management and budget constraints. The project's success will be evaluated based on the finance department's performance in the quarter following implementation. Key aspects include choosing a suitable location, enhancing transportation allowances for employees, and aligning the move with organizational objectives.

Project
management

Table of Contents
A. Scoping document for project.....................................................................................................1
1. INTRODUCTION.......................................................................................................................2
2. Body .......................................................................................................................................3
3. Issues in project ......................................................................................................................3
4. Assumptions of project...........................................................................................................3
5. Potential risk and provision for them ....................................................................................4
6. Timelines.................................................................................................................................4
7. Task allocation........................................................................................................................4
8. Relation of project with other project in the organisation.......................................................4
9. Cost estimation and resource requirements.............................................................................5
10. Impact of legislation on the project.......................................................................................5
11. Methods to evaluate success.................................................................................................5
CONCLUSION AND RECOMMENDATION .............................................................................5
REFERENCES ...............................................................................................................................6

A. Scoping document for project
Project Scope
Project information: Shifting office from Thames Tower, Station Road to West Works, White
City Place, Wood Lane, London.
Project Sponsor
HSBC bank will sponsor to
this project on the basis of
their past three years
balance sheet.
Project Name
Moving to Wood Lane
Sponsoring Department: Finance department will provide an initial support to the company.
Project Leader: Mr. James Simpson
Scope of the project: This project will start from the furniture fitting in new place till to
complete shifting to the Wood Lane.
Description of the project: This project is based on the office shifting of Austin Fraser from
their Thames Tower location to Station Road, White City Place, Wood Lane, London.
Strategic objectives: Development of strength and capabilities to address more customers at a
time.
Target audience: Employees and customers (unemployed candidates)
Deliverables of project: Improvement in the working capabilities and increase in turnover of
company.
Aspect of the project: Development in the position and brand image of the organisation in
their targeted customers.
Other comments: This project has a huge value for the company and it has a large investment
of cost and efforts so teams has to work better to accomplish project with in time limits.
Proposed project time line Dates Notes
Total time for completion 15 Days from 1st October
2017 to 15 October 2017.
This is an effective time in which all
work has to be done.
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Scoping and feasibility 2 Days (1st and 2nd
October)
In this time period James Simpson
and their team has to develop
authorities and parties which are
involved in this shifting process.
Planning 2 Days (3rd and 4th
October)
Setting priorities in work, making
plans to shift furnitures, electronic
equipments to new place.
Implementation 8 days (5th to 12th October) Starting from unfix furnitures and
machines, packing them properly,
shifting them to Wood Lane work
place and relocate them to new
marked places.
Evaluation 3 Days (13th to 15th
October)
In this time period evaluation has to
be done according to sitting and
work arrangement to manage a work
flow.
Proposed budget
Total proposed budget for the project $.75 Million
Removing furnitures $.5 Million
Packing of machines and fixtures $.15 Million
Loading, carriage inwards and outwards $.35 Million
Fixing fixtures in new office $.15 Million
Others $.5 Million
Scope sign off
Project sponsor
Department: Date:___/____/____
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1. INTRODUCTION
Project management is a process which depends on the implementation of skills,
experiences and task to attain project objectives (What is project management?). A project can
be use in the small and huge structured organisation, it has a time limit from origin to end and
project manager has to accomplish projects in set deadlines (Todorović, Obradović and
Bushuyev, 2015). This project management report is based on the Austin Fraser which is a
consultancy firm working in UK. The enterprise is working in the recruitment sector and they are
having a mission to provide best services to unemployed people according to their skills,
education and experience. Austin has a mission to provide better job opportunities for
unemployed people according to their qualities. The organisation is having their branch office in
Thames Tower, Station Road, Reading RG1 1LX, now the higher management wants to expand
their services for more customers so they are changing their office to West Works, White City
Place, Wood Lane, London.
2. Body
1. The current office space of Austin Fraser is less than their actual need. They have to shift
their office in other building because they are going to target more customers in
upcoming time and employee strength will also increase in future (Svejvig and Andersen,
2015).
2. Customer are significant stakeholders, in current office they do not get necessary space
for sitting. Congested workplace also create trouble for employees because they do not
get proper space for walking. Workers are one of the most important asset of an
organisation and if they have issues relating to less space at workstation than if should be
solve on priority basis.
3. Issues in project
Shifting to another place will be very costly for the company. This will increase financial
burden on the enterprise and top level management will increase the targets of the employees
who will work in new office. Moving to other building will take significant amount of time and
senior manager may change their mind in upcoming time. Some employee may have problem
regarding this new change in the organisation, their new workplace can be too far from their
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home and they may switch their job because of this project (Serra and Kunc, 2015). Some
permanent clients can initially face various kind of troubles in finding new office.
4. Assumptions of project
The current space of workstation is less then the actual need. Company want to expand
their business operation and they may target more potential clients in upcoming time. New
recruitment will be done in the enterprise, this means that the need of area will increase by
significant amount of time. James Simpson is the project head and all the work be done in his
guidance. This shifting of office will cost 0.75 million dollars to the corporation. Some employee
may resist for this change.
5. Potential risk and provision for them
Company is shifting because they want to increase their turnover by targetting more
clients but if they fail to so then it may result in huge loss because enterprise is investing
significant amount of money in this project (Too and Weaver, 2014). By doing effective
marketing and offering some free service new and more customer can be attracted in short period
of time. Some employee may refuse to work in new office because it can be far from their home,
by giving them more travelling allowance this issue can be resolved.
6. Timelines
Finding scope of shifting will be done in two days, the project will start on 1 of
December so this task will get complete on 2 of December. Planning of this work will take two
days and this task will get accomplish on 4th December. Almost 8 days get utilised in
implementation of the project. All the major work like removing furniture, selecting interior
designer will be done before 13th of December. Evaluation of the whole activity will take 3 days
and this program will end of 15th December.
7. Task allocation
Finding correct source of financing – Finance department will be responsible for this job.
They have to identify a sponsor for this project (Mir and Pinnington, 2014). They will also
monitor the inflow and outflow of the monetary resources and focus on minimising its wastage.
Replacing furniture – Purchase department of the company will take responsibility of
selling old furniture and at the same time buy new one. The have to play significant role in hiring
interior designer.
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Solving queries of employees – Worker will have various kind of questions regarding
shifting of office. Managers of human resource department are responsible for motivating staff
members to shift their workstation. It is their duty to resolve any kind of conflict that may arise
between two employee or between management and workers.
8. Relation of project with other project in the organisation
Besides shifting of office, Austin Fraser is also working on buying new technology that is
present in this business environment. This will help them in giving better service to their clients.
It will also assist them in reducing cost of operations (Fleming and Koppelman, 2016).
Utilisation of new techniques and equipments will support employees, in new office, in
enhancing their productivity. This firm is also working on aggressive recruitment and most of the
newly selected workers will be place in changed office.
9. Cost estimation and resource requirements
Activities which has investment of cost Cost in Million $
Dislocate fixed furnitures 0.5
Packaging of machines 0.15
Loading and carriage 0.35
Relocate of fixtures 0.15
Others (insurance and wiring) 0.5
Total estimated cost 0.75
List of required resources for this project:
Human: To carry electronic equipments and furnitures.
Transportation: To take all assets more older location to new.
Packing machines: Plastic wrapping machines will be used to safely move these items.
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10. Impact of legislation on the project
Code of conduct is having a huge impact on the project, according to it, wastage of
resources are not allowed in this project. So all responsible person have to track records of cost
and time, they have to work accordingly to accomplish project with in time frames and budget.
11. Methods to evaluate success
Evaluation of the project has to be done on the basis of organisational performance in
quarter (Schwalbe, 2015). Finance department has to measure their last year 4th quarter
performance after the implementation of this project which can help to them to evaluate the
success of this project against their objectives.
CONCLUSION AND RECOMMENDATION
At the end, it can be concluded that shifting of office is the prime objective of this
project. The current capacity of the workplace is not sufficient for the company and they should
change their office. New workstation should be at a popular location and transportation
allowance of workers should be enhanced for resolving major issue of the staff members.
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