Role of Project Manager in Project Planning and Execution

This article discusses the role of a project manager in project planning and execution, and how they respond to different situations. It also explores how performance, time, scope, and cost requirements can affect a project. Additionally, it highlights the importance of planning and scheduling in successful project implementation.

Project management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
a) Role of project manager during project planning and respond to situation.......................3
b) 'Performance, time, scope and cost' requirement can support in helping or adversely
affecting project and scope of current project........................................................................4
c) Planning and scheduling of project help in successful implementation.............................7
d) WBS for the Eagle eye relocation project and dictionary..................................................8
e) Risk assessment and recommendation for responding to these risk................................12
f) Role of ‘Process improvement’ in being a strategic tool that helps organisations meet its
long term goals and objectives.............................................................................................15
g) g. project management practices can help improve the efficiency of process improvement
life cycles..............................................................................................................................18
Conclusions and Recommendation................................................................................................20
REFERENCES..............................................................................................................................22

INTRODUCTION
Project management refers to application of several skills, knowledge, processes and
experiences for achieving the specific objective as per the criteria of a particular project. It is all
about managing and executing all the activities involve within the project effectively as per the
finite timescale and budget. Project management is considered to be strategic approach which
focuses toward aligning all the available skills or resources in a manner that the project
requirement can be fulfilled effectively (Kerzner, 2017). The current report is based on a project
management plan of Eagle eye which is a global leader which offer range of threat detection and
screening technologies regarding transportation, military, resilience and security application.
Now, Eagle eye want to expand its business in Vancouver, Canada due to numerous of growth
opportunity present there. So, this project involves scope statement, planning and scheduling of
the project along with details about deliverables and responses of organisational units. It further
detail about the role of process improvement life-cycle, its role along with risks that may arise at
the time of execution of project.
MAIN BODY
a) Role of project manager during project planning and respond to situation
Project manager is a person who holds overall responsibility of a project i.e. from its
initiation, planning to its designing, execution, monitoring, managing and closing the project.
The project manager holds number of skills and capabilities which they use in order to
monitoring the team and available resources for ensuring that efforts must get6 aligned in right
direction toward the accomplishment of project objective (Meredith, Mantel and Shafer, 2017).
Eagle eye is a firm that deal in threat detecting and screening the technology that are
related with the military, security, resilience and technology application. Recently it get a large
client based in Canada and with the mutual consent of stakeholder they are planning to relocate
their headquarter within Canada which will start operating its business by 1st January, 2020. The
total budget for this relocation project would be 10 million USD and this involve relocation of
several operations such as accounting, finance, customer service, Research and development etc.
Hence, in order to start this relocating business, the project manager is require to develop a
detailed plan that support in explaining each and every action to be taken into consideration. For
this following are certain role that project manager has to perform throughout this project,

 Planning and defining the scope of the project.
 Determining number of activities to be performed in project and arranging them in
sequential manner.
 Planning the resources and manpower required for executing the project.
 Developing schedule and execution duration of each activity.
 Estimating the cost required and developing the budget.
 Analysing the risk involved and actions to be taken for dealing with them.
 Executing the work and performing team leadership for ensuring effective performance
of each task.
 Monitoring and controlling the actions.
These all are major roles that project manager has to perform while working over the
relocation project of Eagle eye. But while performing this project number of situations may arise
in front of project manager that may influence the final outcome of project (Fleming and
Koppelman, 2016). Hence in order to deal with those situations a regular evaluation of project
activities will be performed to detect errors if any so that timely actions can be taken into
consideration. On the other side a reserve fund will be kept aside so that at the time of
contingency actions can be taken into consideration.
b) 'Performance, time, scope and cost' requirement can support in helping or adversely affecting
project and scope of current project
Project management plan is defined as a formal document which is used by a project
manager in order to define some set of guidelines which help in explaining the team members in
detail manner about how the project will be executed. In addition to this the project management
plan also contains a detail about some set of attributes that forms up a significant part of a project
such as Performance, Cost, Scope and Time. These all factors play a significant role within
planning and execution of the project and also have the capability to either succeed or fail the
project (Mir and Pinnington, 2014). The project manager of Eagle eye relocation must focus
toward firstly evaluating these factors while creating a project management plan for assuring
about the positive outcome of the project. These factors can be better understood using following
point:
 Performance :- It plays a significant role within the actual execution of the project and
ensuring desired outcome. Under this section the project manager is responsible for

deciding some standards of performance that are being expected from employees. This
will help in determining that the operations are being executed in right direction and as
per the requirement. With the help of this a regular check can also be made over planned
and executed work so that the errors can be identified or rectified easily. But on the other
side, if the performance standards are not maintained in advanced then it will affect the
quality of operation execution and at the same time may also influence the final outcome
of the project. Additionally, it also become difficult for them to identify the area where
the performance of workers is lacking behind.
 Cost :- It is also one among the factor within the project management plan of Eagle eye
relocation project and without cost it is not possible to execute the plan. This factor
involves estimating the amount which a project is require in order to arrange resources,
executing each activity and finishing the project successfully. The accurate estimation of
cost may support project manager of Eagle eye relocation project in performing the tasks
smoothly without any kind of risk (Schwalbe, 2015). But on the other side if the cost is
not estimated effectively at the time of project planning or not even managed while
execution of project then it may lead to loss of company. At the same time if it is not
managed properly then it may lead to delay of the project due to over spending of cost or
exceeding of budgeted cost. The estimated amount for this project of Eagle eye relocation
project is 10 million US dollar.
 Scope :- This element describe about the objective of a particular project and what are
some opportunities that the execution of particular project will bring to the organisation.
The scope of a project plays a wider role as it help in determining the sources through
which the return can be collected over the investments made on execution of the project.
By defining the scope, it become easier for the Eagle eye to determine the benefits that
they avail once its business get relocated to Canada (Too and Weaver, 2014). On the
other side, if the scope is not defined appropriately at the starting of project then it
became quite difficult to get maximum outcome out of efforts of employees.
 Time :- Each project is required to be get accomplished within a specific time period.
This element plays a significant role in directing the people to accomplish its project
within set time period in order to gain maximum benefit from it. As per the given case
study of Eagle eye, it is planning to relocate its business to Canada which it wants to be

get finished within 6 months i.e. from 1st July to 31st December. Hence the project
manager is required to delegate time to number of activities that it is to be performed so
that work can get accomplished before deadline (Teller, Kock and Gemünden, 2014).
This schedule of time for each activity support in guiding and directing the team
members regarding the duration in which they have to complete their work which ensure
timely completion of the project. But on the other side if the time schedule of each
activity is not presented effectively then it may lead to delay in completion of project
which further increase the cost of the project.
These are some crucial factors that required to be consider while formulating planning for
the project as it helps in successfully completion of the project. Despite of this the main scope ad
cost of this project for Eagle eye is mentioned below:
Scope of project for Eagle eye:-
“The Eagle eye has wider scope for the execution of the project, as by relocating its
business within Canada it become easier to expand the customers base as it recently made a
broader client base their while operating in New York. This geographical gap may affect the
quality of services and communication between clients but establishing its presence in Canada it
become easier to operate business effectively and retaining the client for longer bases. Despite of
this, with the referral of current clients in Canada it become easier for Eagle eye to expand its
approach to new clients' too.”
Estimated dates and milestones
The estimation of time which required to perform a particular task is very crucial as it
help in ensuring that the activities can be executed in effective manner by providing a guidance
regarding the time duration in which a particular task is to be completed. On the other side,
milestones are certain levels of a particular project which help in determining that whether
everything is moving smoothly or facing certain issues (Joslin, and Müller, 2015). In order to
represent the dates and milestones of Eagle eye relocation project, Gantt chart will be used which
help in presentation of set of activities to be performed along with their starting and end dates.
The estimated dates and milestones are mentioned below:

c) Planning and scheduling of project help in successful implementation
The planning and scheduling plays a significant role within the execution of the project
effectively as it provide an idea regarding the direction toward which the work can be proceed
that support in getting a successful implementation of project (Turner, 2017) . These both are
consider as main part of project management which focuses toward presenting how things can
work and how things can be managed to extract best outcomes. By performing proper planning
and scheduling of the project, Eagle eye will get following benefits which support in effective
completion of its relocation project,
 By performing project scheduling it become easier to represent the entire project for
guiding the work being done by the worker and in what manner that contribute toward
providing assurance that it gets conducted in right direction (Todorović and et. al., 2015).
In addition to this it also provides a standard and time against which the outcome can be
compared or measured to determine the flow of work.
 It also supports in determining the interdependencies among different resources as well as
tasks that are require to complete the project effectively. This support the Eagle eye in
arranging all the resources that are required to perform tasks effectively priori to
execution of the project so that it can be executed without any kind of issues or delays
while performing tasks.
 It also supports the project manager of Eagle eye in determining the time constraints and
other issues that may be found while execution of the project so that precautions can be
taken from very beginning of the work to avoid bottleneck issues. Additionally, they can
also plan actions to be taken for prospect risks.
Hence, from these benefits it can be said that planning and scheduling practices plays a
significant role within successful completion of the project as it helps in providing a pathway as
well as guidelines regarding the manner in which work is to be performed. Additionally, it also
provides a standards over which performance of team members can be measured to ensure that
work is executed in right direction.
For relocating its business to new location successfully i.e. Canada, eagle eye would be
required to firstly priorities the work which are crucial for the growth and success of a business.
These mainly includes,

 Task force: - The Eagle eye is required to ensure that the it have adequate amount of
human resources that help it in executing the work effectively as per the task that are
required to perform for executing a particular project (Kerzner, 2018). Despite of this it
must also get a network of external partners such as designer, office mover, material
supplier, transport in-charge etc. so that operations can be executed smoothly.
 Milestones: - It is a key factor that provide a mark toward the accomplishment of certain
phases. This support the Eagle eye project manager to get an idea regarding the success
or failure of project along with determining that each action get executed on timely
manner.
 Resources: - The project manager must also ensure that resources remain available to
them before execution of project. At the same time, it must also focus toward arranging
the sources through which Eagle eye can get resources whenever it is required to them.
 Fund:- Another major factor to be on priority is the budget plan and availability of
finance for executing the activities. The budget plan will help Eagle eye in getting an idea
regarding cost that activity required for its execution (Silvius and Schipper, 2014). On the
other side availability of fund will help project manager in arranging all the resources or
other material on timely manner which is required to execute project effectively.
 Land and surroundings:- This is also a priority factor for Eagle eye as it remain crucial
for the company to relocate its business on right location where they can get a better flow
of business and also have adequate things available to them at less possible distance.
Additionally, this will also support it in ensuring that all the required stuff or material can
be made available to them at new location for offering its product or services.
d) WBS for the Eagle eye relocation project and dictionary
WBS structure

WBS Dictionary
WBS
Level
WBS code WBS Name
1 1 Pre Project implementation
1.1 Investigating land
1.2 Risk analysis
1.3 Arranging raw material
1.4 Human resource required (procurement, construction and other
workers)
1.5 Preparing budget
1.6 Formulating plan
1.7 Arranging resources
1.8 Arranging warehouses
1.9 Scheduling the activities
1.10 Machineries required
2 2 Project implementation
2.1 Preparing the process plan

2.2 Formulating team
2.3 Arranging meeting
2.4 Employees capability analysis
2.5 Assigning work to employees
2.6 Assigning resources
2.7 Construction of building
3 3 Post project implementation
3.1 Furnishing of building
3.2 Shifting the office stuff
3.3 Evaluating building
3.4 Providing salary to workers
3.5 Handing over the work
3.6 Feedback from Eagle eye
e) Risk assessment and recommendation for responding to these risk
Risk assessment plays a significant role within a project by providing an idea regarding
the set of potential risks that may be faced within a project so that appropriate planning can be
made to deal with them prior to project execution (Alias and et. al., 2014). By getting an idea
regarding risk that may be faced by the Eagle eye while relocating its business, it become easier
to perform action effectively which help in avoiding such risks. Following are some of the major
risk that eagle eye may face while executing this project,
Risk Cause Before
control
Consequence
s
Responses After control
P I R=P*I P I R=P*I
Increased
expenses
The activities may
require more fund
to get accomplish
2 3 6 It may lead
to delay in
work or
For responding to
this financial risk,
project manager
1 2 2

then being assumed
while preparing
budget or it can be
due to damage that
may occur at the
time of relocation
of business.
other
activities
may get
hampered
due to a
particular
activity.
must focus toward
arranging material
on credit through
trusted sources and
then make them
return when fund
get arranged. Other
then this the Project
manager can also
kept some reserve
fund for
consistency that can
be used whenever
required.
Unexpect
ed ground
condition
This may happen
when the ground
condition
encountered over
the land of
relocation founds
totally different
from that which
was found through
the investigation
performed
previously.
1 3 3 Delay in
constructing
the building
and design
which was
formulated at
the time of
planning
may require
modification.
Along with
this the
project time
and cost may
also get
increased.
Delegate this work
to experienced staff
team so that more
effective action can
be taken into
consideration.
Additionally, the
site staff must get
aware about the
results firstly then
take action over it.
1 1 1

Natural
calamity
risk
This is a risk which
is associated with
the uncertainty
caused due to
nature. This mainly
includes terrorism,
earthquake, flood,
storm etc.
2 3 6 This may
affect the
building
which is
used for
relocation of
business,
damage the
stuff or may
leads to a
break over
work or
delay the
relocation
process of
eagle eye.
These risks are
harder to tackle or
mitigate as these
are based on nature.
But the project
manager of Eagle
eye must try to use
such material in its
project execution
that get less
affected with
natural disaster
such as earthquake.
1 2 2
Governm
ental risk
This involves
several risks that
are associated with
the management of
several project
related activities
under the
legislation of
government that
may be in term of
any misconduct or
violence of any
legislation
3 4 12 This may
leads to
delay in
project
execution
due to
governmenta
l intervention
or it may
also stop the
project for
some time
that may
hamper
several
For avoiding this
risk the project
manager must go
through all the legal
requirements that
must be consider at
the time of
relocating business
of Eagle Eye to
Canada. This help
in ensuring that
each standards must
get accomplished.
In addition to this,
the Project manager
1 3 3

different
activities that
are planned
for future.
must also hire a
lawyer in case any
situation get arises
so that it can be
overcome quickly
within taking much
span of time.
Deficienc
y in
resources
Improper use of
resources may
cause more
wastage that leads
to shortage of
resources as per the
requirement of
particular task.
2 2 4 This may
affect the
quality of
work and
may
influence the
fluency of
the activities
that may also
affect the
final
outcome.
In order to
overcome this the
project manager of
Eagle eye
relocation project
must focuses
toward creating a
proper resources
allocation plan so
that resources get
assigned according
to the requirement
of a particular task
which further
ensure proper
utilisation of
resource.
1 1 1
f) Role of ‘Process improvement’ in being a strategic tool that helps organisations meet its long
term goals and objectives
Process improvement is considered to be a major part for the success of a project as it
helps in ensuring that each and every activity must get performed in effective manner without
any kind of error that may have a negative influence on future outcome. This is considered to a

strategic tool for successful completion of the project as it focuses toward assessing the
performed work and then focuses on rectifying the errors in order take the project on track as per
plan which form up previously before execution of project (Burke and Barron, 2014). By
adopting improvement plan effectively, it become easier for the project manager of eagle eye
that relocation of business project gets executed effectively and results into the achievement of
organisational goals and objectives effectively. There are several roles that process improvement
plan perform that may be helpful to the eagle eye in meeting its long-term goals and objectives,
 Identify problems: - The continuous process improvement plan will support in
determining the problems that are involve within the set of activities to be performed for
this project of relocation (Eskerod and Jepsen, 2016). This in turn further help in
formulating action plans for these problems so that each action can be performed
effectively toward the accomplishment of eagle eye's main objectives behind relocation
of business.
 Measuring performance: - The process improvement plan also involves the evaluation of
performance within certain intervals so that the gap can be identified among the planned
and actual performance. This in turn help in ensuring that each task went as per the plan
and brings positive outcome that ensures that Eagle eye would be able to perform well
over its aims and objectives that it planned for future operations at Canada.
 Project quality auditing: - This process management plan serves as a project auditor over
the issues related with the inconsistencies within the project planning report data or
validation of activities which ensures that effective system that help in ensuring that the
project remain on track (Heldman, 2018). Auditing involves the periodic review
regarding the project progress as well as project plan which confirm that the project
report get exact true state.
 Ensure consistent approach for project: - The consistent and structured approach of this
project identification will provide an organisation with the required ability for
determining, selecting and managing the continuous improvement project (Heldman,
2018). This continuous improvement project process also provides a post-closing process
step that continually refine about the improvement within the project methodology and to
act upon the lesson that it learn from the project efforts.

These are some of the major role that process improvement plan will play in order to
ensure that main outcome behind a particular project will get accomplished (Kaiser, El Arbi and
Ahlemann, 2015). By getting success in relocation of a business it become easier for the Eagle
eye to start its operation effectively within Canada for which it decided to shift its operations.
The process improvement plan mainly involves,
 Map the process:- By performing an evaluation over the set of activities performed within
the project, the project manager must make evaluation on regular basis in order to get an
measure regarding the activities that whether it performed appropriately or required some
changes to be made (Lientz and Rea, 2016). This will help Eagle eye project manager to
visually map out the current step for determining its current position and then
determining the area of improvement.
 Analyse the process: - Once the steps to be taken are mapped out the next is to take a
closer look for each step. This help in determining the areas of improvement in term of
delays, resources deficit or whether it involve more expenses. This help in tracing the
problem which it is originally be identified within the project and main cause behind it.
 Redesign the process: - The redesign process which is having issue, this will make sur3e
that there remains a correct understanding of old process that do not miss anything (Too
and Weaver, 2014). Under this brainstorming can be made under the project team of
relocation so that number of ideas can be generated out of which best one is to be
selected for recovering from the issue.
 Assign resources: - After redesigning the process, next is to determine the resources that
it actually require for being executed effectively (Lock, 2016). Under this each resource

is well arranged and assigned so that best possible outcome can be extracted which is
well presented at the time of planning.
 Develop an implementation plan: - With the assignment of resources as well as solution
being selected the next is to create a plan and assign time to its set of activities. In this the
project manager is required to involve team member required for performing the task.
After this it is required to create a timeline which shows time at which a particular task
get performed and finished (Marcelino-Sádaba and et. al., 2014). Creating the detailed
process implementation plan will ensure that the planned activities get performed in
effective manner till end.
 Communicate and execute: - This step involve putting plan into an action, before it move
toward executing phase, project manager must communicate this plan to remaining team
member of Eagle eye relocation project (Teller, Kock and Gemünden, 2014). By keeping
team in the loop this become helpful that the team will get resist to the new process.
 Monitoring and optimize: - Under this the project manager of Eagle eye analyse the work
which is continuing to be executed for the relocation of the business (Pinto, 2014). This
will support in determining the action to be taken for taking back the project or particular
process over track.
g) g. project management practices can help improve the efficiency of process improvement life
cycles
Performance management refers to the procedure of setting activities to meet the requirements of
consumers through their qualitative product. This enhance the production and volume of output
by enlarging consumers to satisfy their needs, desires and wants. This management concentrates
and monitors the execution of organisation through its department, process, etc., to determine
errors and rectify it by corrective measures (Turner, 2017).
The performance management for Eagle eye relocation which is situated in US wants to
expand its business in Canada. This enlarge it number of consumers which are to be satisfied
with their qualitative products. The performance management plays an essential role in
improving the efficiency of process life cycle by starting its procedure from strategy,
documentation, optimization, implementation, execution and ending at controlling.
Process strategy is described as to generate innovative idea for strategic decision-making
which creates competitive advantage to sustain in market. This determines the ability to design

digital solution which unlocks potential to disrupt the business process management. The Process
documentation refers as detailed description to execute procedure in systematic manner which
outline its specified task and various methods to execute it. This is the framework which consists
the steps from preceding to its ending (Uphoff, 2019). Process optimization is adjusting or
optimizing procedure which targets to minimise cost for achieving organisation goals and
objectives. This increase the ability of the employees to perform their task with high level of
potential as they are doing the same activity continuously or repeatedly.
The implementation activity is explained as to convert strategies into plans which are to
be executed in business to accomplish its targets. It implements strategies through strategic
planning which increase competitive advantage of organisation. Process execution is to enact or
to perform actions by using software or technologies to reduce time consumption. It is the
activity which is to be performed effectively and to achieve the desired target of organisation.
The controlling activity consists of monitoring the actions or performance implied in business to
determine the errors and rectify it by taking corrective measures to achieve organisational goals
and objectives (Silvius and Schipper, 2014). It is the capability of business to achieve success in
order to compete from its rivalries to remain stable.
The performance management of Eagle eye relocation is to focus on adopting
technologies for military, transportation, security, etc., which reduce time wastage. It is the
ability to satisfy the demand of consumers through transporting their products which remove the
hindrance of place. The organisation specifically adopts the new innovative technologies as it
increases the ability to compete with rivalries and to sustain in competitive market.
The managerial activity is suitable to develop innovative idea for strategic decision-
making which helps in operations of business to increase effectiveness and relocate the activities.
This is the capability of Eagle eye relocation to grand transit the high level of planning.
To improve the project management process there is need to have proper information
regarding such as where organisation is going to relocate and what are the expectation of people
that can help project manager to make right business decisions (Schwalbe, 2015). For improving
the performance of eagle eye project manager is required to follow the various activities that can
helps to attain the business goals and objectives.

According to Harmon, (2019) There is need to identify the problems which are coming in
project or task performing that helps to understand what actions are required to be taken for
reducing negative impacts. After identification of problem the project manager is required to
measure the performance that states where is interval or gap between planning and actual
performance. By evaluating performance managers are responsible to make effective plans and
evaluate them that helps to understand what improvements needed to bring out for completion of
project. Herein, managers are responsible to evaluate the plans and get improvement
improvements accordingly (Pinto, 2014). Then ensure consistent approach that is important for
taking initiatives and managing the business activities effectively. The manager of organisation
are can improve their efficiency by evaluating approaches and strategies which helps to increase
the production and profitability. Therefore, the manager of eagle eye can bring efficiency in their
completion of project that increases organisational productivity and profitability.
Conclusions and Recommendation
Recommendation
From the above analysis and literature review it has defined that organisation should have
proper planning and strategies that can help to deal with problems which they are facing in their
business. For instance, Eagle eye is going to relocate its business from one country to another
where it requires strong planning that can help to complete this project. The managers of such

organisation is required to focus on plans, new business structure, locality, customer services,
accounting and finance that helps to run a business effectively. While running a business there is
need to have enough finance, research, stakeholders, investors and good knowledge about other
country so business can be established easily. If organisation is facing any problems in relocation
then it required to identify the problems and get optimum solution by sharing with all that leads
to get completion of project. In context to Eagle eye, project manager is responsible for
completing projection by operating activities by relocating business effectively that complete
task and increase business profitability. Therefore, goals and objectives of organisation can be
accomplished by maintaining all activities in synchronised form and controlling them
continuously.
Conclusion
From the report it can be concluded that project management involves set of activities to
be performed in order to execute a particular project successfully. Project managers plays a
significant role in project by formulating plans and organise the activities for responding to
present situations properly. Cost, time and scope are the basic factors that required to be consider
before starting a particular project as it supports in completing the task within certain period of
time. Planning and scheduling help project managers to implement their planning successfully
and be able to complete project as per plan. Risk assessment is also a crucial factor within a
project as it supports the project manager in identify the risk, arising in business activities and
suggest ideas to overcome such problems. Different processes are used by management that
helps to bring improvements in projects and also helps to attain the business goals and
objectives.

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