What Is a Project Manager? Assignment

Running head: PROJECT MANAGEMENT
Lean Project management
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Introduction..................................................................................................................................2
2. Selection and explanation of selected project management process...........................................2
2.1 Finalizing the needs of the clients.........................................................................................2
2.2 Ensuring communication with the stakeholders....................................................................3
2.3 Management of subcontractors and vendors.........................................................................4
3. Detailed explanation for achieving lean project management.....................................................6
3.1 Explanation for achieving lean project in determining project scope...................................6
3.2 Explain the steps which are provided for managing stakeholder communication................7
3.3 Detailed explanation for achieving lean project management in managing subcontractors..8
4. Conclusion.................................................................................................................................10
References......................................................................................................................................11

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1. Introduction
The paper mainly reflects on a housing builder that mainly engages in constructing
homes for various clients. A client has been secured who is interested to undertake construction
under the housing builder company. It is found that the clients generally have a budget of around
AUD$500,000 and wants to build the entire house within 12 months of time. The main role is to
keep the client satisfied so that the building can be constructed as per requirements within the
assumed timeline and budget. In this paper, PRINCE2 project management process is mainly
selected which is utilized for efficiently managing, building as well as delivering the home. In
addition to this practices related with lean project are incorporated in order to make sure that
budget and timeline restriction are successfully met within the undertaken project.
2. Proper selection as well as explanation of the selected PM process
In order to construct a home under the housing builder, PRINCE2 project management
process is mainly selected. According to Tomanek and Juricek (2015), PRINCE2 is considered
as one of the process-based approach for PM that generally helps in providing a tailored as well
as scalable method which is generally helpful in managing the work of the projects quite
effectively. The steps that are followed by using the PRINCE2 project includes directing a
project, starting up a project, initiating a project, managing stage boundaries, controlling a stage,
managing product delivery as well as closing the project. In addition to this, it is found that
PRINCE2 will be helpful in finalizing project needs, ensuring communication as well as helps in
managing the subcontractors and vendors.

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2.1 Finalizing the needs of the clients
The client of the project wants that the housing builder must construct the home within
12 months of time by utilizing budget of around AUD$500,000. It is found that rough framing
must be created as as per that framing, all the work related with plumbing, construction as well
as electrical should be performed. In addition to this, it is quite necessary to perform drywall as
well as interior textures effectively by finishing the mechanical trims. Moreover, the tasks related
with installation of mirrors, shower doors as well as flooring should be done effectively so that
the house have all the basic facilities which are generally required (Siegelaub, 2017).
Furthermore, the resources which are used in the project must be checked regularly for ensuring
that high quality of resources as well as materials are used for undertaking the construction work.
2.2 Ensuring communication with the stakeholders
It is found that during undertaking the construction work with the help of PRINCE2,
effective and efficient communication is used by all the stakeholders in order to finish the work
on time. Effective communication in the project generally depends on both the verbal as well as
non-verbal body language which helps in transmitting a message while successfully relying on
cues for getting feedback (Jamali & Oveisi, 2016). By using proper communication medium, the
project managers share the goals and discusses the roles as well as responsibilities that the
project team needs to play in order to accomplish the task. In addition to this, the changes that
are needed within the PRINCE2 processes will generally be conveyed with the help of the
project stakeholders (Vaníckova, 2017). Moreover, the team utilizes the steps of PRINCE2
during the execution of the project and further maintains regular reporting system for updating
the progress as well as status of the project. In this project, communication is front as well as
center for project planning and thus they undertake meetings every week so that the problems as

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well as strategies related with project planning can be discussed effectively. Weekly emails, face
to face conversation as well as creation of new charts are mainly utilized for keeping the
communication fresh and for helping the recipients to pay proper attention to the details so that
the work related with the project can get accomplished effectively.
2.3 Management of subcontractors and vendors
Management of vendors
The steps that are utilized for managing the vendors who are involved in the construction
project are illustrated below:
Development of vendor management strategy: The vendor management strategy must
get aligned with the organizational strategy for fulfilling the objectives. Additionally, other types
of strategy must point budget, market research as well as determination of user requirements.
Creation of vendor selection criteria: The selection criteria that is mainly utilized must
be properly influenced with the overall strategy. In addition to this, use of scorecards as well as
point system will be helpful in the selection of the vendor (Hasibovic & Tanovic, 2019).
Creation of bid document: It is found that three different types of bid document including
request for quote, request for information as well as request for proposal.
Evaluation of offers and selection of suppliers: After identifying that the bid documents
are very much clear, it is needed to present clear business-based opportunity. It is found to be
very much tempting for properly selecting the bid with the lowest price at this particular stage.

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Negotiation of contract: At this particular stage, the company need to focus on a
particular vendor and for creating high relationship, it is quite important to negotiate proper
comprehensive based contract (Krysinski & Miller, 2016).
Managing relations with the vendors: The relationship with the vendors must be
managed significantly by either defining the key performance indicator for by undertaking
schedule recurring meetings for discussing both the positive as well as negative issues.
Management of subcontractors
It is found that for managing the subcontractors who are generally related with the
projects construction, it is quite important to properly undertake various types of steps which are
mainly illustrate below:
Contracts as well as project related with safety compliance: All the contracts must
contain roles as well as responsibilities of the sub-contractor. It is necessary to discuss the
expectations as well as specifications of the project effectively (Murillo Gomez & Jimenez,
2018). In addition to this, different aspects of remuneration as well as payment methods must be
included within the project document.
Providing information ahead of schedule: The subcontractors must have all the important
types of information that they generally require for undertaking their job quite effectively on
schedule. Additionally, it is quite important to make sure ensure that the subcontracts must
properly access information ahead of project schedule and it helps in updating of any types of
changes are needed.
Holding meetings: It is necessary to hold meetings once they are generally kept informed
on the project schedule. These sessions must give the sub-contractors proper platform for

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expressing the concerns related with the quality of work, safety as well as the potential disputes
that occurs in the project (Zawadzki, 2018).
Communication channels: It is necessary to keep subs up for speeding any type of project
changes. In addition to this, one needs to be quite approachable to listen he feedback for
clarification. Log track must be utilized for tracking conversations, disputes and for settling the
issues.
Using construction management software: It is found that construction management
software is one of the lifesaving tools that helps in managing the project stakeholders (Mugeni,
2019). It generally helps an individual in proper scheduling and for keeping proper trail of
communications.
3. Detailed explanation for achieving lean project management
3.1 Explanation for achieving lean project in determining project scope
According to Sunder (2016), lean PM is the mainly considered as he application of
various types of lean concepts including lean thinking, lean manufacturing as well as lean
construction as well as lean thinking in context to PM. It is identified that lean PM are generally
helpful in determining the project scope. With the use of lean PM, the scope of the project is
properly articulated for helping the team members of the project for successfully maintaining
their focus as well as for guiding different project activities. It further helps in allowing proper as
well as transparent progress within the project. In addition to this, setting scope within a lean
project is considered synonymous (Brioso, 2015). Moreover, setting scope along with proper
outcomes as well as metrics are helpful in properly clarifying the nature of the project

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effectively. This particular process generally requires proper investigation about the tools that
characterize issues in order to clarify the opportunities which are tackled by the project.
The steps which are involved in defining the scope of lean PM are illustrated below:
Scope planning: Determining the correct project scope is considered as the main
responsibility of the project manager who is involved in lean project. In addition to this, the
project manager must gather proper information regarding start and stop process of the project,
customers as well as stakeholders, timeframe needed as well as about the assumptions that are
made in the project (Sohi et al., 2016).
Scope definition: The stakeholders who are mainly accounted prior to the definition of
the requirements generally helps in determining the right people for the entire project such that
the expectations of the lean project can be managed effectively. In addition to this, it is necessary
to collect as well as define the project requirements by considering different project drivers.
Scope documentation: The project scope document must provide proper detailed
justification for the purpose of the project and must describe the deliverables as well as
objectives that needs to be done effectively for accomplishing the deliverables for constructing
home by using lean PM (Ansah, Sorooshian & Mustafa, 2016).
3.2 Explain the steps which are provided for managing stakeholder communication
It is found that the lean project team generally requires strong communication with the
help of the team members in order to effectively managing the construction work. It is found that
the project manager generally utilizes an effective communication with the project stakeholders
in order to effectively streamlining the flow of information (Anholon & Sano, 2016). In addition
to this communication is considered quite important aspect within the lean processes for

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successfully managing the construction projects. It is found that in order to achieve lean project
management while managing communication with the project stakeholders can be reflected with
the help of following steps:
Determining requirements of the stakeholders: In order to achieve lean management, it is
necessary to refer to the stakeholder register as well as stakeholder management strategy for
determining the stakeholders as well as their expectations and interests. In addition to this, the
needs as well as requirements of the stakeholders must be effectively identified.
Determining level of detail: The communication management plan that is created for the
construction of home by using lean project management can be a standalone plan that determines
the scope of the project as well as the level of detail that is needed by the stakeholders for
working effectively (Ximenes et al., 2015).
Determining communication constraint: All the project is generally subject to a number
of constraints that must be properly determined as well as managed quite effectively for ensuring
the success of the project. Proper identification of constraints helps in resolving those constraints
such that communication can be performed quite effectively.
Determining methodology for communication: In order to achieve lean management, it is
necessary to determine the communication methodology while successfully communicating with
the project stakeholders (Dave et al., 2016). Project status meeting is considered to be quite
effective for the construction of home as it helps in reflecting the entire progress of the project.

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3.3 Detailed explanation for achieving lean project management in managing
subcontractors
The lean practices that are utilized for the construction of home by one of the housing
builders are generally helpful in reducing waste as well as helps in efficiently planning,
organizing as communicating. It is found that with the help of effective execution as well as
utilization of correct tools, the lean construction generally helps the project in moving quite
smoothly which is considered to be one of the important benefits for the subcontractors. In
addition to this, it generally kicks off communication between general contractors, sub-
contractors as well as different project owners which reflects that fewer the disputes then fewer
delays will generally occur due to miscommunication (Cooper, 2017). Proper utilization of lean
management generally helps in improving relationship between the vendors as well as project
team. Moreover, the lean practices that are utilized in the construction work reflects proper
management of sub-contractors as well as vendors which are elaborated below:
Define value: Before starting the home construction project, it is quite important to
properly consider what the clients generally want to build. One of the easiest ways to ask the
clients and based on their needs, the various project requirements are identified so that they can
be supplied by the vendors effectively.
Mapping value stream: After discovering what the customers generally want, one can be
able to plan the projects effectively around that value. It is found that mapping value stream
generally includes gathering of different types of data from different project participants who
mainly study that data in order to create proper visual plan that will further helpful in using the
resources effectively (Anholon & Sano, 2016). This is considered quite beneficial for both the
vendors and contractors in implementing lean management.

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Establishing flow: Once the value stream is generally mapped, one can generally start on
solid as well as ongoing progress within the entire project. It is found that one of the major
components that is helpful in ongoing communication between the vendors as well as
subcontractors. The various sub work together in order to keep the entire project flow smoothly
so that the end result can be able to reach quite faster. When the entire flow is generally created
then the entire processes are generally optimized for working effectively.
Pull plan: Pull planning is one of the important parts of lean construction. It is found that
proper pull planning meeting generally helps the team members to get effectively involved
within the entire project including the various sub-contractors. With the help of pull planning, it
will be quite easier to make realistic estimates (Sohi et al., 2016).
Continuous improvement: This is considered as one of the last practices of lean
construction that generally embraces the concept which is always a room for proper
improvement. It is found that lean construction related practices are mainly used within the entire
project so that the job gets completed as per the plan. However, the delays are generally omitted
from the entire plan that further cause setbacks (Sunder, 2016).
4. Conclusion
It can be concluded from the entire paper that all the needs and requirements of the
clients are met by building the home as per the estimated budget and timeline. The project
utilizes PRINCE2 methodology for effectively managing, building as well as delivering the
construction project to the client. In addition to this, the paper utilizes PRINCE2 in order to
finalize the requirement of the client and for ensuring communication with the stakeholders.
Moreover, the steps for managing the subcontractors as well as vendors are elaborated.

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Furthermore, different lean project practices are used for ensuring that the organization can be
able to meet the tight schedule as well as budget that is imposed on them in order to keep the
client happy and satisfied.

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