Project Management Essentials for HULL Smart City OS Program

Project Management
Essentials

Executive Summary
Process of development, execution, planning and management of the project is basically
managing by executives of the project and management of the project is implementing entire
aspects related to it. This study is based on essentials of project management which will be
evaluating best OS program for management of the HULL smart city in suitable manner.
Estimated cost of the smart city is approx. 87.85 million pound and this IT project will include
Connexin, Cisco and various representatives in this respect. Besides from this city have
population of about more than 250000 and various IT industries which are numbered as twelve
separate phased for implementing smart OS program for sustainability of HULL city. Standards
of living, service level, better economy, education and management of the better lifestyle are the
main priorities of the HULL smart city project. Hence, all stakeholders and process of
monitoring the project executive are helpful for meeting the goals and objectives and get success.

Table of Contents
Executive Summary.........................................................................................................................2
INTRODUCTION...........................................................................................................................4
MAIN BODY...................................................................................................................................4
TASK 1- The Project Manager........................................................................................................4
Essential skills.............................................................................................................................4
Developing the skills...................................................................................................................6
TASK 2- Problem Solving & Decision Making..............................................................................6
Development of influence map regarding to stakeholder’s activities.........................................7
TASK- 3 The Project Triangle.........................................................................................................8
Effectiveness of various parameters related to project triangle.................................................8
TASK 4- Managing Finances........................................................................................................10
Cost of Hulls smart city project with proper analysis and critical rationale...........................10
Estimated cost of management of the Hull Smart City OS program.........................................11
Various other programs on the basis of comparison analysis..................................................12
TASK 5- Risk Management in Project..........................................................................................13
Risk management helps to identify the major, minor and moderate risks within the project that
is totally based on the OS program for Hull city management and its sustainable development.
...................................................................................................................................................13
Discussing types of risks which may be faced by HULL Smart City........................................15
TASK 6- Negotiation and Conflicts..............................................................................................16
Attribution and possible emergence of conflicts.......................................................................16
Formulating of the measures for resolving conflicts identified................................................16
Comparing the other smart city programs................................................................................17
TASK 7- Teamwork......................................................................................................................17
Working with dynamic team and challenges.............................................................................18
Comparative analysis of other smart city programs......................................................................19
CONCLUSION..............................................................................................................................20
REFERENCES..............................................................................................................................21

INTRODUCTION
Project management refers to the optimum utilization of knowledge, tools, skills and
techniques for delivering some value to the people. Development of the software for the
improved process of business, building of the construction, efforts of relief after natural disaster,
expansion of sales in the geographic places are examples of projects. It is application of
experience, methods, skills and procedures for achieving the project objectives. Its knowledge
regarding the projects, controlling, planning and reviewing. It has the final deliverable which are
constrained to finite budget and timescale. Project have the unique operations set which aim for
completing the goals and it is unique, that it is not routine operation of business (Alghail and et,
al., 2021). Project have specific resources and scope and also particular beginning and end.
Throughout the history of human beings, project management is practiced in an informal way,
but started to emerge as the separate profession in 20th century, when the forward thinking
peoples group from aerospace, pharmaceutical, engineering and telecommunications fields
realized the changing world requires new tools. Motivated by the need for addressing the
schedule and issues of resources related with increasing complicated projects. It involves
planning and organization of resources for moving the particular activity, event and duty for
accomplishing it. It may involve one-time project or ongoing project activity and resource
management consisting of finance, personnel, technology and intellectual property. This project
report is made in context of UKs next smart city HULL which has made significant progress in
roads over the last year. They got award for providing smart solutions for reducing the traffic
congestion. The city has started the most ambitious project of creating the Smart Operating
System (OS) for city. This project will demonstrate the development of report for Smart City OS
by the leveraging of concepts and techniques of project management.
MAIN BODY
TASK 1- The Project Manager
Essential skills
A project manager needs many essential skills which are very helpful in the successful
management of the project (Aslam, Gao and Smith, 2020). Here are some of the vital skills

which are needed by the project executives of Hull Smart City for effective management of
project-
 Effective communication- From the kick offs of project to the meetings of
stakeholders, executives of project regularly communicate. According to a research
90% of the of Hull Smart City projects mangers time is spent on communication.
Hence they are required exceptional skills of communication for leading the project
successfully to completion. Poor communication may lead to missing of deadlines
and inefficiency of delivering the Smart City project on time.
 Negotiation- Leading the project means management of resources, engagement with
suppliers, to deal with conflicts of team which come under negotiation. An effective
manager of project is a skilful negotiator having ability for keeping concerned parties
motivated for working towards the common goal all time. Resources, budget and
timeline may become adverse if manager is not able to handle the situations arising
in project responsibly (Badiru, 2021).
 Time management and scheduling- Scheduling is the core function of project
management. So, of executive of project is adept at juggling many schedules and
anticipate blocks even before their happening, for enhancing the chances of
successful projects delivering. Common cause of project failure involves the poorly
planning and consists of priority changing in the firm. Time management is the
valuable skill for project management.
 Leadership- While managing the project or team, it is vital for having strong skills
of leadership. By effectively guiding, coaching and motivating co-workers, executive
may aid to move the project forward and deliver the positive result. Strong leaders
foster the productive environment of work by regular communication with the teams
and aid the employees for developing the significant skills of project management
themselves. Teams works effectively when the employees feel they are contributing
to the Smart City Project. Executive may aid the members of team for feeling
impactful by learning to delegate the tasks, give constructive feedback, set objectives
and evaluate individual and performance of team. Make sure for recognizing
achievements of team members so they get to know the value of their contributions.

 Technical expertise- Successful executives of projects should have technical skills
for moving the project towards accomplishment. HULLs project executive must
know the language of subjects related to the project so they can communicate
effectively with team and have goods understanding of risks and blocks of project.
Smart City’s executive must have knowledge of latest software which will have the
positive impact on the work of executive.
Developing the skills
 Communication skill- Executives of HULL can improve their communication skill
by listening to the others and clarify all the things prior to avoid miscommunication
during the project.
 Negotiation- Managers of the HULL project must prepare before going for any of
the deal as it will help them to state clearly the requirements of the project to others.
They must consider the alternatives for negotiating properly as having a backup plan
will reduce the mental pressure on them.
 Time management and scheduling- Manager must set the objectives of the project
correctly and prioritize them wisely for effective use of time. They must set the time
limit for accomplishing the tasks, which will aid them to complete them on time,
saving the money and time of project.
 Leadership- HULLs project executive should practice discipline for being an
effective leader and lead others. They must develop situational awareness to see the
wide picture of project and anticipate the risks and issues even before their
occurring.
 Technical expertise- Executive should dedicate time for reading books and articles
related to new software which they are going to use in the project. They must
identify the favourite tech related media forum, get information about the latest
technology available in the market to get idea to develop city. They can various tools
for enhancing the efficiency, which will aid them in successful completion of the
project.