Project Management: Family Relocation to Perth project

This report defines and elaborates the crucial importance of using project management phases in order to deliver a proper initiation, planning and execution of a project. The purpose of the report is to show the progress and current status of “location shifting project.”

Running head: PROJECT MANAGEMENT
Project Management: Family Relocation to Perth project
Name of the student:
Name of the university:

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Table of Contents
1. Introduction outlining purpose of the report................................................................................2
2. Project status detailing completion slips and delays....................................................................2
3. Current status based on the implication made on resources........................................................3
4. Adjustments implemented...........................................................................................................4
5. Personal reflection on the process...............................................................................................6
6. Updated project milestones (Please refer to Appendix 1 for updated milestones)......................6
7. List of tasks (Please refer to Appendix 2 for updated milestones)..............................................7
8. Gantt chart (Please refer to Appendix 3 for updated milestones)................................................7
References........................................................................................................................................8
Appendices....................................................................................................................................10
Appendix 1.................................................................................................................................10
Appendix 2.................................................................................................................................10
Appendix 3.................................................................................................................................13

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1. Introduction outlining purpose of the report
This report defines and elaborates the crucial importance of using project management
phases in order to deliver a proper initiation, planning and execution of a project. The purpose of
the report is to show the progress and current status of “location shifting project.” Jeff has
recently secured a new designation of Marketing director interstate and thus Jeff and Kelly along
with their family started to plan a shifting from Maroochydore, on the Sunshine Coast, Qld to
Perth. The new destination was already secured and they had to leave their current location on
20th January, 2019. The new job was about to start on 5th February. The days between 5th
February and 20th January they have planned to take an apartment as rent new Perth as they can
shift to their new apartment on 29th January. The total budget estimated for the entire shifting
project was $15,000.
Due to sudden difficulties the previously planned project was interrupted partly due to
this reason the project progress details are also changed. The modified project plans including
the progress report are elaborated below. The new school of Jeff and Kelly’s children will start
on 31st January therefore they have to shift to Perth before that. The modifications of the
previously developed project plan is elaborated and detailed in the report section.
2. Project status detailing completion slips and delays
As per the current status Australia has bit with a harmful epidemic flu and Kelly has
become ill. Due to this reason Kelly cannot take any of the relocation responsibilities these days.
The doctor has advised Kelly to take rest for two weeks starting from 15th January. As they have
to leave their current location on 20th January therefore, they planned to stay in their current

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location for more 14 days (that is till 29th January). Apart from this, the truck that was carrying
the belongings of Jeff and Kelly was broken down near South Africa basically in n absolutely
remote location. It is the responsibility of the Jeff and Kelly only to take respective
responsibilities to repair the broken truck. They planned to reach Perth by 27th January first but
then due to Kelly’s bad health condition it was delayed by 29th January. Above all, due to the
broken truck issue the entire scenario was delayed by 30th January. On the other hand, due to
Australia day celebration in Perth the numbers of flights are found to be limited. Due to this
reason from Maroochydore, on the Sunshine Coast, Qld they will take flight on 29th January
night so that they can reach Perth by 30th January and easily join the school on 31st January. On
30th January theory belongings will also be reached to Perth.
3. Current status based on the implication made on resources
After analyzing the entire scenario of the family relocation project to Perth it is
determined that Kelly’s flu and sudden breakdown of the Truck was the two major issues. These
issues should be considered once again for re-planning and re-developing the project properly.
The doctor told Kelly to take 2 weeks rest without travelling. Therefore, the numbers of days in
Maroochydore, on the Sunshine Coast, Qld was extended by 14 days. After theses 14 days on
29th January they will take their flight and reach Perth by 30th January. Then the children will e
easily able to join their new school session from 31st January.
As it was initially told that the net budget of the project cannot exceed the value of $1500
thus, the re-planning was also done based on those aspects. The resources assigned to the project
are aligned to the project requirements and success criteria and other assumptions also.
Moreover, it is determined that the planned project will take total 29 days for successful

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implementation. Currently, the project is its planning phase. Due to the bad health condition of
Kelly the entire project was Re-planned. The re-planned schedule has successfully made
adjustment in the net budget without over allocation of cost and over allocation of budget also.
The modified resources are as follows:
Name of the Resource Type Std. Rate Base Calendar
Jeff and Kelly Work $0.00/hr Standard
Project planner Work $25.00/hr Standard
Truck reloading and planning Material $2,000.00
Packaging Cost Material $500.00
Logistic cost Material $1,165.00
Truck repairing cost Material $1,800.00
Others cost Material $950.00
Doctors fees Material $20.00
medicine cost Material $200.00
additional accommodation cost Material $2,800.00
4. Adjustments implemented
Though, the order of the project is sequential but still it is not mandatory that each time
one activity will start with the completion of the previous activity. Simultaneously, two or more
than two activities can move towards progress. As Kelly has to take bed rest for around 14 days
therefore for the activity consulting to doctor for the bad health condition of Kelly the
predecessor set on Start to Start (SS) with a lag of 1 day. It will increase the number of days by
0.5 days but without affecting the total budget estimated for the project. Apart from this, another
adjustment was also done in flight ticket booking project activity. The predecessor set for this
activity was adjusted with Start to Finish (SF) by 2 day (lag). With successful analysis of the
case scenario it is defined that if these adjustments are done and implemented orderly then the
project will be completed within 26.5 days instead of 29 days within the estimate budget of
$15000. After making adjustment the changes that are occurred elaborated and listed below:

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Task Name Duration Predecessors
Updated schedule for Family relocation to Perth project 26.5 days
Project initialization 3 days
Initial planning for relocation 0.5 days
Determine final date to relocate 0.5 days 2
consulting to the project planner and agent 1 day 3
Confirmation of final date 1 day 4
Milestone 1: Date selection and final relocation plan completed 0 days 5
Planning 17 days
Activities outlining 1 day 6
Proper scheduling the activities 0.5 days 8
Consulting to doctor for Kelly's bad health 0.5 days 9
14 days bed rest in Maroochydore, on the Sunshine Coast, Qld 14 days 10SS+1 day
Extending numbers of days in Sunshine Coast, Qld Apartment 0.5 days 11
Flight tickets booked on 29th night to Perth 0.5 days 12SF-2 days
Planning contingency 0.5 days 13
resource allocation 0.5 days 13
Milestone 2: Approving all plans 0 days 15,14
Pre-relocation activity planning 6.5 days
Recruiting movers and packers 0.5 days 16,9
Selling the things that are not required 2 days 18
Pre-approval mortgage 1 day 19,9
Keeping Copious Notes 0.5 days 20
Relocating from the old apartment 0.5 days 21
Contact to agent for truck service 0.5 days 22
Truck send to garage near South Africa 0.5 days 22
Repairing of the Truck 0.5 days 23,24
Reloading truck with the belongings 1 day 25
Milestone 3: Truck reloading and final move to Perth 0 days 26
Post Relocation activities 2 days
Final arrival to new apartment in Perth 0.5 days 27
unloading Trucks 0.5 days 29
Belongings unpacking and accommodating those 0.5 days 30
Join School in Perth 0.5 days 31
Milestone 4: Successful completion of project closure phase 0 days 32

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5. Personal reflection on the process
After analyzing the entire project case scenario it is defined that project plan s the most
crucial thing that needs to be followed by the project participants always to avoid over allocation
of time and over allocation of budget as well. Project delays and project slips can be easily
avoided if the project is planned properly before implementation. Apart from project plan there
are certain knowledge areas also those are to be followed accordingly by the project planner, Jeff
ad Kelly as well to avoid any issues even during the project progress period also. Adjustment in
day counts is one of the very important parts for this project. Thus, it is felt that time and cost
management features should definitely be followed before implementing the project. The truck
using by them to carry their belongings was broken down in a remote location thus
communication is the other important knowledge area should definitely be followed. Besides
this, resource management is the other think must be followed by Jeff and Kelly while
developing their family relocation project plan. Fr individual project activities proper resources
are to be assigned and as soon as the resources are assigned it become their responsibilities to
accomplish the activity within the assigned timeframe and budget as well.
6. Updated project milestones (Please refer to Appendix 1 for updated
milestones)
Due to sudden attack of Flu to Kelly the previously planned project scenario was
changed. Apart from this, sudden break down of the truck in a remote location is another issue
which extended the numbers of days by 3. However, parallel work progresses are done in this
project plan to avoid time consumptions and issues with additional cost.

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7. List of tasks (Please refer to Appendix 2 for updated milestones)
Though, the entire project is not changed accordingly but still some of the activities are
modified to complete the project before 31st January. Changes accommodated in some of the
project activities are elaborated in the appendix section 2.
8. Gantt chart (Please refer to Appendix 3 for updated milestones)
The updated Gantt chart will help Jeff and Kelly to visualize all the needful changes
those are incorporated regarding the project activities. It is very important for the project planner,
Jeff and Kelly to understand the complete project outline so that during implementation o error
can occur. The details of the Gantt chart is elaborated in the below Appendix 3.

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References
Ahern, T., Leavy, B., and Byrne, P. J. 2014. Complex project management as complex problem
solving: A distributed knowledge management perspective. International Journal of Project
Management, 32(8), 1371-1381.
Cohen-Vogel, L., Tichnor-Wagner, A., Allen, D., Harrison, C., Kainz, K., Socol, A. R., and
Wang, Q. 2015. Implementing educational innovations at scale: Transforming researchers into
continuous improvement scientists. Educational Policy, 29(1), 257-277.
Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., and de Almeida, L. F. M. 2014. Can
agile project management be adopted by industries other than software development?. Project
Management Journal, 45(3), 21-34.
Conger, S. 2015. Six sigma and business process management. In Handbook on Business
Process Management 1 (pp. 127-146). Springer, Berlin, Heidelberg.
First, M. B. 2016. Adopting a continuous improvement model for future DSM revisions. World
Psychiatry, 15(3), 223-224.
Heldman, K. 2015. PMP project management professional exam deluxe study guide: updated for
the 2015 Exam. John Wiley and Sons.
Hornstein, H. A. 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), 291-298.

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Joslin, R., and Müller, R. 2015. Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), 1377-1392.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., and Villanueva, P. 2014. Project
risk management methodology for small firms. International Journal of Project
Management, 32(2), 327-340.
Mir, F. A., and Pinnington, A. H. 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Sanchez, M. A. 2015. Integrating sustainability issues into project management. Journal of
Cleaner Production, 96, 319-330.
Todorovic, M. L., Petrović, D. Č., Mihic, M. M., Obradovic, V. L., and Bushuyev, S. D. 2015.
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.

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Appendices
Appendix 1
WBS Task Name Duration Start Finish Predecessors Resource Names Cost
0
Updated
schedule for
Family
relocation to
Perth project
29 days Tue
1/1/19
Tue
1/29/19 $15,000.00
M1
Milestone 1:
Date selection
and final
relocation plan
completed
0 days Thu
1/3/19
Thu
1/3/19 5 Jeff and Kelly $0.00
M2
Milestone 2:
Approving all
plans
0 days Mon
1/21/19
Mon
1/21/19 15,14 $0.00
M3
Milestone 3:
Truck reloading
and final move to
Perth
0 days Sun
1/27/19
Sun
1/27/19 26 Jeff and Kelly $0.00
M4
Milestone 4:
Successful
completion of
project closure
phase
0 days Tue
1/29/19
Tue
1/29/19 32 Jeff and Kelly $0.00
Appendix 2
WBS Task Name Duration Start Finish Predecessors Resource Names Cost
0
Updated
schedule for
Family
relocation to
Perth project
26.5
days
Tue
1/1/19
Sun
1/27/19 $15,000.00
1 Project
initialization 3 days Tue
1/1/19
Thu
1/3/19 $0.00
1.1 Initial
planning for
0.5 days Tue
1/1/19
Tue
1/1/19
Jeff and Kelly $0.00

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relocation
1.2
Determine
final date to
relocate
0.5 days Tue
1/1/19
Tue
1/1/19 2 Jeff and Kelly $0.00
1.3
consulting
to the project
planner and
agent
1 day Wed
1/2/19
Wed
1/2/19 3 Jeff and Kelly $0.00
1.4 Confirmation of
final date
1 day Thu
1/3/19
Thu
1/3/19 4 Jeff and Kelly $0.00
M1
Milestone 1:
Date selection
and final
relocation plan
completed
0 days Thu
1/3/19
Thu
1/3/19 5 Jeff and Kelly $0.00
2 Planning 17 days Fri
1/4/19
Sun
1/20/19 $3,220.00
2.1 Activities
outlining 1 day Fri
1/4/19
Fri
1/4/19 6 Jeff and Kelly $0.00
2.2
Proper
scheduling the
activities
0.5 days Sat
1/5/19
Sat
1/5/19 8 Jeff and Kelly $0.00
2.3
Consulting
to doctor for
Kelly's bad
health
0.5 days Sat
1/5/19
Sat
1/5/19 9 Jeff and Kelly $0.00
2.4
14 days bed
rest in
Maroochydore,
on the Sunshine
Coast, Qld
14 days Sun
1/6/19
Sun
1/20/19 10SS+1 day
Doctors
fees[1],medicine
cost[1]
$220.00
2.5
Extending
numbers of
days in
Sunshine Coast,
Qld Apartment
0.5 days Sun
1/20/19
Sun
1/20/19 11
additional
accommodation
cost[1]
$2,800.00
2.6
Flight
tickets booked
on 29th night to
Perth
0.5 days Fri
1/18/19
Fri
1/18/19 12SF-2 days Jeff and Kelly $0.00
2.7 Planning
contingency 0.5 days Fri
1/18/19
Fri
1/18/19 13 Project planner $100.00
2.8 resource 0.5 days Fri Fri 13 Project planner, Jeff $100.00

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allocation 1/18/19 1/18/19 and Kelly
M2
Milestone 2:
Approving all
plans
0 days Fri
1/18/19
Fri
1/18/19 15,14 $0.00
3
Pre-
relocation
activity
planning
6.5 days Sat
1/19/19
Fri
1/25/19 $6,815.00
3.1
Recruiting
movers and
packers
0.5 days Sat
1/19/19
Sat
1/19/19 16,9 Jeff and Kelly $0.00
3.2
Selling the
things that are
not required
2 days Sat
1/19/19
Mon
1/21/19 18 Project planner $400.00
3.3
Pre-
approval
mortgage
1 day Mon
1/21/19
Tue
1/22/19 19,9 Others cost[1] $950.00
3.4 Keeping
Copious Notes 0.5 days Tue
1/22/19
Tue
1/22/19 20 Jeff and Kelly $0.00
3.5
Relocating
from the old
apartment
0.5 days Wed
1/23/19
Wed
1/23/19 21 Jeff and Kelly $0.00
3.6
Contact to
agent for truck
service
0.5 days Wed
1/23/19
Wed
1/23/19 22 Jeff and Kelly $0.00
3.7
Truck send
to garage near
South Africa
0.5 days Wed
1/23/19
Wed
1/23/19 22 Logistic cost[1] $1,165.00
3.8 Repairing of
the Truck 0.5 days Thu
1/24/19
Thu
1/24/19 23,24 Truck repairing
cost[1] $1,800.00
3.9
Reloading
truck with the
belongings
1 day Thu
1/24/19
Fri
1/25/19 25
Truck reloading and
planning[1],Packaging
Cost[1]
$2,500.00
M3
Milestone 3:
Truck reloading
and final move
to Perth
0 days Fri
1/25/19
Fri
1/25/19 26 Jeff and Kelly $0.00
4
Post
Relocation
activities
2 days Fri
1/25/19
Sun
1/27/19 $4,965.00
4.1
Final arrival
to new
apartment in
Perth
0.5 days Fri
1/25/19
Fri
1/25/19 27 Jeff and Kelly $0.00

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4.2 unloading
Trucks 0.5 days Sat
1/26/19
Sat
1/26/19 29 Logistic cost[1],Truck
repairing cost[1] $2,965.00
4.3
Belongings
unpacking and
accommodating
those
0.5 days Sat
1/26/19
Sat
1/26/19 30 Truck reloading and
planning[1] $2,000.00
4.4 Join School
in Perth 0.5 days Sun
1/27/19
Sun
1/27/19 31 Jeff and Kelly $0.00
M4
Milestone 4:
Successful
completion of
project closure
phase
0 days Sun
1/27/19
Sun
1/27/19 32 Jeff and Kelly $0.00
Appendix 3

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Figure 1: Updated project Gantt chart
(Source: Created by Author)