Project Management First Assessment

This document is the first assessment on project management, focusing on a project related to webinars for improving the performance of human resources in an organization. It covers topics such as the business case, stakeholder analysis, communication plan, smart objectives, work breakdown structure, risk management, activity scheduling, Gantt chart, and critical path. The document provides insights into the project's objectives, benefits, stakeholders, and risk management strategies.

Project management -
first assessment

Table of Contents
INTRODUCTION......................................................................................................................3
MAIN BODY.............................................................................................................................3
BUSINESS CASE......................................................................................................................3
Business problem....................................................................................................................3
Benefits...................................................................................................................................3
Stakeholder analysis...............................................................................................................4
Communication plan..............................................................................................................4
Smart objectives.....................................................................................................................5
Work breakdown structure.....................................................................................................5
Activity list.............................................................................................................................7
Risk management...................................................................................................................8
Activity Scheduling..................................................................................................................11
Gantt chart............................................................................................................................12
Critical Path..........................................................................................................................14
Cost benefit analysis.............................................................................................................14
Project Execution Challenges..................................................................................................15
CONCLUSION........................................................................................................................15
REFERENCES.........................................................................................................................16

INTRODUCTION
Project management is directly associated with application of different knowledge
processes and methods in a particular project to achieve the objectives of the project in a
positive manner according to set criteria’s and parameters. It includes various factors like
effective planning implementation and management discipline to achieve the positive
deliverables in a proper budget and timely manner. Under the current report the project is
taken on webinars directly linked to increasing the performance of human resources in
organization (Dobie, 2020). This project is based on healthy food items which include how to
maintain a balanced diet as well as take proteins and vitamins on daily basis. It also include
reducing the cholesterol level within the individual so that they can achieve healthy and fit
life style. And this report this discussion about different stakeholders as well as cost and other
benefits which are important in the execution of projects management system. Indian there is
also a discussion about the risk and time associated with the project plan and the different
tools which are used like work breakdown structure (Fewings and Henjewele, 2019)
MAIN BODY
BUSINESS CASE
Business problem
For focusing on health living style and eating habits, organisation is facing a problem
related to the conduction of webinar. It is mandatory for the organisation to identify the
health related problems in employees and for increasing the productivity because health can
directly cause to productivity of employees. The major aim of the organisation is to increase
the knowledge about the healthy living style which can be adopted by the individuals
working within the firm by educating them (Fleming and Koppelman, 2016)
Benefits
There are various benefits related to this program which are discussed below:
 If organisation get successfully fulfillment of web then it will help in increasing
awareness among different individuals related to their help which will improve their
productivity level within the firm.

 Motivate employees to work harder because a healthy employee can work more in
comparison to an unhealthy employee which also increase the productivity and
profitability of the organisation.
Stakeholder analysis
It is a Framework which is used by the organisation to identify the position of
stakeholders as well as their control over the form so that over view related to the project can
be taken by the manager. All the stakeholders are grouped according to their participation
interest and power within the organisation as well as their ability to impact the decision
making within the firm.
 High power, high interest: These are those which have high power within the
organisation as well as high interest towards the project. In the current project
management program their art director as well as general manager of the company
which is categorised in this category of stakeholders because the has high power as
well as high interest within project (Gegenfurtner, Zitt and Ebner, 2020).
 High power, low interest: These are those who have high power within the
organisation but their interest within the firm is low so that they can not influence the
decision making ability of the organisation. In relation to the current project the
stakeholders are investor of the webinar as well as sponsors of the webinar.
 Low power, high interest: It includes those stakeholders which are directly related to
the organisation but they have low influencing power within the firm as well as their
interest within firm is higher. In relation to the current project various suppliers for
the web Nair as well as speakers coming within the seminar has low power but high
interest within the firm which can be put in this category (Kerzner, 2017)
 Low power low interest: in the current project these are those who stand in the
categories of the stakeholders who have low power and low interest within the
project. It include staff workers management event organisers guard maintenance
team and many more.
Communication plan
It is also important for the organisation to formulate a proper communication plan so
that it can communicate the effectiveness of each and every sleep folders within the form as
well as identify the task and progress made within the project for communicating this to

various stakeholders (Heagney, 2016). Communication plan in relation to different
stakeholders is discussed below:
Stakeholder Name Engagement Channel Frequency
Proprietor of the project Manage Carefully Personal interactions,
Regular Meetings and
E-mails
Very frequently
Investors, sponsors of project
employees enrolling in
project
Keep Content Top of the line e-
mails
Once-a-month
Suppliers (software supplier
for online webinar)
Keep Knowledgeable Mails, Memos Once in a while
Event managing staff,
Cleaners, guards
Screen Newssheets Daily
Smart objectives
Under the current project the major objective is to conduct successful for employees
so that they can maintain their health and fitness within the organisation. This will help the
organization in generating more productivity as well as achieve the objectives related to
healthy and fit life of employees for achieving various goals and objectives(Rowe, 2020).
In relation to the current project it is required by the management of the firm to
formulate effective strategy where it can complete the project within a six month with the
total amount of 50000 euros.
After the achievement of goals and objectives related to the project there will be
development within the human resources in the organisation because of effective utilisation
and proper working environment. This will also support creativity within the form because
healthy and hygienic environment help individuals in being creative.
Work breakdown structure
WBS

Work breakdown structure can be defined as a process which is used by the
organisation to determine different activities by grouping them in small activities so that the
all tasks can be performed in an effective mean by achieving specialisation in each and every
activity. In relation to the current project work breakdown structure is prepared to define the
schedule which is used by the organisation for development of project as a receiving the
positive outcomes by dividing and grouping the activities in smaller amount.
Work breakdown structure is helpful to the organisation because it help in bringing
specialisation in the project. This is because it help the organisation in grouping the whole
task in small activities where the conduction of webinar get easier to the organisation because
of this grouping. The work breakdown structure of the current project is consist of various
stages which are mentioned below:
Conducting Online Webinars
Initiation Hiring of dietician Control
Official paperwork
Foundation
Assignment of task to members
in team
Recording and
editing of videos
Training of project
team
Promotion of Webinars
Miscellaneous work

Activity list
Initialisation stage
 Allocation official papers which also required permission from various legal
authorities
 Establishment of bottomline to begin the project on the foundation level
Planning stage
 Under the stage of planning there is discussion about various meetings of
management which is required to execute the plants and activities in an appropriate
way.
Education stage
 Under this is the first step is to hire the employees so that experience can be managed
for guiding different individuals
 After that, location of each and every individual according to their skills and
experience
 Conduction of a proper training and development programme which help in
maintaining coordination.
 Editing and making videos for attracting the employees and motivating them to bring
changes in their health and fitness habits.
 Promoting different webinar within the organisation
 Scheduling the forecast related to Tu webner which will be distributed between
different individuals who are participating in activity.
Execution and control
 Miscellaneous work: in this stage there is fulfillment of various other works which
are required to be fulfilled for achieving the goals and objectives. These are related to
desktop arrangement managing cables equipment speakers and various other tools to
achieve specialisation.
Scheduling Webinar

Risk management
Risk management can be defined as in that stays within the project management
system which is related to identification of various risk which are associated with the project
as well as an impact on the performance of the project and outcomes (Smirnova, 2019) . At
the time of development of a new project it is important for the organization to identify
various types of risk related to finance time marketing and many other functions which can
impact on the profitability and productivity of the project and can also impact on future
projects.
Risk Plan
Risk management plan
Risk management plan can be defined as and techniques which are used by the
company to identify the level of risk as well as its impact on the project so that it can
formulate various strategies to decrease the negative impact of risk associated within the
project (Turner, 2016). There is a particular process which can be adopted by the project
management to reduce negative impact of risk as well as achieve the positive outcomes by
increasing the performance. There are various steps involved in this process which is
discussed below:
Identifying risk: Risk identification is a major step which is involved in the project
planning where the management has to identify various risks involved in the particular
project so that they can achieve the positive outcome by minimising their impact. Current
project manager has identified various risk associated with project related to managing and
developing food webinar.
Ensure high quality of work: It can be concluded that it is important for managing
risk to the organisation that organisation follow high quality work within the firm which will
help in minimising the negative impact of risk because it assist in planning and developing
the strategies related to sharing burden of risk. In current Organisation is achieving time as
well as reducing the cost reduction of the project.
Risk Register
Serial
no.
Risk Likeliho
od
Impact Owner Mitigati
on
Conting
ency
Weighti
ng score
(pre
Weighti
ng score
(post

action) action )
1 Lack of
funds an
time
High High Owner for
minimisi
ng the
risk
impact
on the
organisat
ion the
total
amount
of
expendit
ure is
around
5000
pounds
for 5
month
which
help in
minimisi
ng the
negative
impact bi
formulati
on of
proper
project
plan.
follow up
in
continuo
us
schedulin
g of the
project
will help
in
achievin
g the
different
task in an
appropria
te way
for a
particular
time
period.
7 out of
10
8 out of
10
2 Technica
l issues
Medium High Project
Manager
Regular
checking
different
Regular
monitori
ng
8 out of
10
9 out of
10

equipme
nt
required
to
execute
the
operation
s so that
main
focus can
be paid
on
activities
and
sessions
United to
decline
in
technical
risk.
project
activities
in an
efficient
and
effective
way.
3 Skilled
Staff
Low Medium Project
Manager
There is
requirem
ent of
properly
trained
and
skilled
individua
ls which
will be
recruited
for
ensuring
It is
importan
t to use
experien
ce
project
member
so that
quality
can be
ensured
as well
as
7 out of
10
8 out of
10

and
executin
g the
systemati
cally
activities.
minimisi
ng the
risk
related to
low level
of staff
can be
happened
.
Risk Priority Graph
Risk High Medium Low
Lack of Funds
Lack of Time
Skilled Staff
Activity Scheduling
Activities-
1. Official paperwork
2. Foundation
3. Hiring of experience dietitian
4. Assigning of task to project members
5. Development and recording of videos
6. Training to project team members
7. Video graphic analysis
8. Promotion of Webinars
9. Schedule for forecasting of webinars
10. Miscellaneous work
Gantt chart

Gantt chart can be defined as a tool which is used by the organisation within a
project management system to identify and locate the project in an appropriate way by
forming a proper schedule for a project. In reference to this, it can also define as in chart
which is drawn and developed for identification of relationship among different activities and
Fred project schedules for allocating the actual status of the project . The current project, in
order to complete the project in a timely manner as well as achieve efficiency there is set
deadline of 6 month. Where there is use of Gantt chart which shows all the activities in an
appropriate way to start the project and complete it in a proper manner. All these activities
are fulfilled after formulation of proper schedule where the approval and completion of the
document process is also mandatory.

Critical Path
It is Define sequences within the project which are required to the organisation for
adding the durations. It can also define as shortest possible time which is required to finish
the project. It is important for the current project because it helps in getting the insight about
the maximum time needed within the project so that positive outcomes can be achieved by
planning and implementing different resources in an appropriate way (Wang, 2020).
Cost benefit analysis
It is the analysis which is used by the management within the project so that it can
identify the benefit for the overall cost implemented on the project for achieving a particular
goal and objective. In relation to the current project overall cost sheet is discussed below:
Cost sheet:
Particulars Unit cost (£) Amount (£)
Cost in developing and recording of
videos
15000
Employees cost: 25000
Hiring of experience dietitian 5000
Training to project team members 20000
Promotional expenses 2000
Cost of scheduling 5000
Other cost 3000
Total cost 50000
 From the above mentioned cost sheet it can be seen that the estimated cost of the
current project is around 50000 pounds. It can be evaluated that the project manager
has to keep the operational cost low so that it can achieve the positive results.
 It can also evaluate that estimated benefit to the organisation for the project is around
20% of the overall cost implemented by the firm. This is equal to 10,000 pounds in
monetary terms.
 Cost benefit analysis: PV of estimated benefit / PV of estimated cost
In the context of above project, there are below mentioned data on the basis of that
value of cost benefit analysis is computed in such manner-
 Available financial information:

 Projected cost  £50000
 Projected benefit  £60000
 Cost of capital  15%
 PV of projected cost:
= 50000/ (1+15%)1
= £43,478
PV of projected benefit
= 60000/ (1+15%)1
= £52,174
 Cost benefit analysis: £52,174/£43,478
= 1.21
Project Execution Challenges
In Current scenario of project management, there are different kind of challenges
which are faced at by the manager and the other members within this present project these
challenges are related to impact of overall implementation of the project plan within the
particular time frame work of 6 month (Young, 2016). The major problems are related to lack
of knowledge no experience improper staff management low level of fund and conflicts
between members. These are the different challenges which are faced while executing this
project where the development webinar for personal development of human resources within
the organisation.
CONCLUSION
It can be concluded from the above mentioned study that project management is a
significant part of management process which is necessary to execute different functions for
achieving a particular objective in an organisation. There are different tools and techniques
like work breakdown structure and Gantt chart which are used for formulation of a proper
project management plan and scheduling the project management plan so that it can complete
within the specific time limit by achieving the positive outcomes. It is also analysed that there

are various is which are associated with the implementation of the project plan which has to
be minimised by using a proper strategy related to risk management.

REFERENCES
Dobie, C., 2020. Handbook of project management: A complete guide for beginners to
professionals. Routledge.
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated
approach. Routledge.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Gegenfurtner, A., Zitt, A. and Ebner, C., 2020. Evaluating webinar‐based training: a mixed
methods study of trainee reactions toward digital web conferencing. International
Journal of Training and Development. 24(1). pp.5-21.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for
project management. John Wiley & Sons.
Knipfer, C. and et. al., 2019. Learners’ acceptance of a webinar for continuing medical
education. International journal of oral and maxillofacial surgery. 48(6). pp.841-
846.
Rowe, S.F., 2020. Project management for small projects. Berrett-Koehler Publishers.
Smirnova, Z. V. and et. al., 2019. The experience of using the webinar in the preparation of
engineering specialists. Amazonia Investiga. 8(18). pp.279-287.
Turner, R., 2016. Gower handbook of project management. Routledge.
Wang, Y. and et. al., 2020. Project management personnel turnover in public sector
construction organizations in China. Journal of Management in Engineering. 36(2).
p.05019009.
Young, T.L., 2016. Successful project management. Kogan Page Publishers.