Project Management: Globex Case 1

This article discusses the proposed Online Stud Farm Management System (OSFMS) for Stud Farms in rural NSW. It covers the team charter, communication plan, and leadership skills required for ICT project management. The article also includes a learning cycle and a code of ethics for team members.

PROJECT MANAGEMENT: GLOBEX CASE 1
Project Management: Globex Case
Name
Date

PROJECT MANAGEMENT: GLOBEX CASE 2
Part One
Team Name :
Team Members
Member Name Contact (E-Mail) Contact (Telephone)
Project overview
Due to rapid growth of Stud Farms in rural NSW in the past few years, there is a need for a
change it its systems to be able to manage the growth and offer farmers and other stakeholders more
efficient service. Presently, Stud Farms use a manual system to ensure the correct thoroughbred
percentages are maintained in their breeding programs and as a result, Globex has decided to
implement an Online Stud farm management System (OSFMS). To undertake the development of a
digital platform, Globex has contacted Globex, a long standing partner
Project Description
The proposed OSFMS is aimed at expediting the operations of stud management to replace
the present manual system . The system will include an intuitive interface for entry of information, a
database of stallion owners and their history, details of breeders, and be a means for booking. The
system will also be used for checking color descriptions, check breed registry, access insurance
details and also act as a financial system from where a general and marketing ledger can be
maintained in the database. The financial system will expedite and make efficient the system for
billing, handle contact bookings management and generate reports, as well as maintain a location
status for the horses. The financial system should handle Vet and farrier charges, track all costs and
expenses to aid in decision making and reporting, and allow selected owners to get discounted rates.
The system will have a mobile feature so it can be used n the field for recording details, review vet
history, enable communications, and generate and transmit a comprehensive set of advices for
consumption by horse owners.
Team Charter
Team member Team Role Skills

PROJECT MANAGEMENT: GLOBEX CASE 3
Product Owner (Project
manager)
create user stories and
understand system requirements
Manage project to ensure timely
delivery within scope and time
Create shared vision
Motivate team memberships
Manage project resources
Identify key stakeholders and
develop a communication plan
testing system and creating and
submitting regular reports
(Cobb, 2013)
Full understanding of client requirements
testing system
Management skills
Technical knowledge of Agile
methodologies and technical ICT
knowledge to be able to test system
provide Vision of the desired system
Effective communication and
interpersonal skills
Effective leadership skills
Motivation skills (Appelo, 2011)
SCRUM master
Remove obstacles to ensure
goals are met
Resolve issues and conflicts
among members
Take minutes of meetings and
share accordingly
Manage risks, manage project
risk document
Help in design and testing
(Cobb, 2013)
Risk management skills
Conflict resolution skills
Effective communication and
interpersonal skills
Motivation skills
Coaching skills
Time management skills (Appelo, 2011)
Database Developer
Design, program, and develop
requisite databases
Test databases
Help with risk management
Testing system
Technical database development skills
Database integration skills
Database design skills
System integrator
Join and integrate the various
System analysis skills- technical

PROJECT MANAGEMENT: GLOBEX CASE 4
components of the OSFMS
Migrate data from old system/
digitize data
Create API’s and a cloud
instance for system backup
Integrate financial systems and
billing system
provide technical support for
system
System integration skills – technical
Ability to read and understand instructions
Programming skills
Testing and debugging skills
Skills in System design
Cloud Computing Skills (Appelo, 2011)
Interface developer
Develop a suitable user
interface for both front end and
back end
Develop applets for an
interactive website
Ensure system is intuitive
Web programming skills – technical
Knowledge of human computer
interaction principles
technical knowledge and skills in Java,
HTML, Python programming, Perl,
Graphics design, PHP, C++
Team Communications
The team will meet in a virtual environment every day to deliberate on what has been done
so far and discuss challenges as well as next actions. Team must physically meet every Monday
morning and Friday morning for discussions on progress and challenges encountered. The online
meeting will be via the project management and collaboration application (based online). Physical
meetings will be done at the project office. Every fortnight, there will be a meeting with the project
stakeholders (client) for system testing and identification of any new user requirements as well as
any problems. Every Friday afternoon, the team will have an in-house testing of the system so
developed. The meetings are based on the use of SCRUM agile project management method.
Team Rules and Expectations
Previous experience working in a team
My previous involvement in team work was in a class course and we did not fulfill all
objectives or work cohesively because of a lack of plan and structure in which to run the project.
My lesson is that teams must plan and prepare effectively before undertaking a project, and use a
suitable project management methodology and tool

PROJECT MANAGEMENT: GLOBEX CASE 5
Team values
 Unity of purpose
 Highest levels of professionalism
 Ethics
 Innovation
 Commitment to client needs
Rules and Expectations
 All communications must be official using e-mail or project management tool
 All team members must attend meetings (at least 90%) both face to face and online
 Each team member is treated equal and must e accorded due respect to self and opinions
 All team members can give opinions and the team shall discuss and come to a conjecture on
the best approach
 Details of the system development, client data, and information cannot be shared with
unauthorized persons
 No team member shall propose a similar system, or use code from the OSFMS project for
the benefit of a third party; the OSFMS system in its entirety remains the property of
Globex.
Code of Ethics
 All team members must maintain the highest standards of professionalism
 Everybody must take full responsibility for their actions (or inaction)
 Responsibility must be accepted only if one is trained and qualified for that responsibility
 Act in a dignified and fair manner with colleagues and other stakeholders
 be reliable by honoring contracts and tasks
 Act in a honest and transparent manner, in budgeting and reporting
 Demonstrate fiduciary behavior by properly managing costs and keeping time, while
dedicating the requisite time for project work as required
 Show respect to self and other team members and stakeholders
Member Name Contact (E-Mail) Signature

PROJECT MANAGEMENT: GLOBEX CASE 6
Part Two: Learning cycle
Understanding of project
Part Three: Communication Plan
Based on Rajkumar (2010); the project management institute
Part Four: Reflection
Previously, my understanding of the leaders’ role was that of the person that makes rules,
gives orders and direction, and that the leader needed a specific type of leadership to be successful.
I also thought that all major decisions and ideas must come from the leader, that the leader must be
better than all the team members. Undertaking this project so far, I have come to appreciate that a
leader is just a facilitator that represents the team. I have also learned that different leadership styles
are needed in different situations, and that team members need to raise ideas and concepts and the
leader just fuses them and motivates the team ahead (Aston, 2017). I have come to understand that
being a leader is not a privilege but an immense responsibility. An ICT project manager, based on
my experiences, requires technical skills in languages, how systems work, and how to analyze
systems. Further, the project manager needs technical and practical skills in project management
methodologies, including agile and traditional methods, as well as PRINCE 2 principles (Schiff,
2017). Further, the project manager needs to know how to use project management tools and
concepts to monitor projects. The project manager must be aware of project risks and take
corrective steps. Importantly, an ICT project manager needs effective soft skills including

PROJECT MANAGEMENT: GLOBEX CASE 7
interpersonal and communication skills, people skills, planning skills, time management skills,
leadership skills, motivation skills, and ability to remain objective and focused. (Lent & Pinkowska,
2012)

PROJECT MANAGEMENT: GLOBEX CASE 8
References
Aston, B. (2017, January 8). 7 Essential Project Management Skills for 2018: The Complete Guide.
Retrieved from https://thedigitalprojectmanager.com/project-management-skills/
Cobb, C. G. (2013). Making sense of agile project management: Balancing control and agility.
Hoboken, NJ: Wiley.
Schiff., J. (2017, August 30). 7 must-have project management skills. Retrieved from
https://www.cio.com/article/2389129/project-management/project-management-7-must-
have-project-management-skills-for-it-pros.html
Appelo., J. (2011). Management 3.0: Leading Agile Developers, Developing Agile Leaders (1st
ed.). Boston, MA: Addison-Wesley Professional.
Lent, B., & Pinkowska, M. (2012). Soft skills needed in the ICT project management -
classification and maturity level assessment. International Journal of Applied Systemic
Studies, 4(3), 168. doi:10.1504/ijass.2012.051133
Rajkumar, S. (2010, May 7). Art of communication in project management. Retrieved from
https://www.pmi.org/learning/library/effective-communication-better-project-management-
6480