Project Management - Health Ministry of New Zealand

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Executive Summary
The paper mainly reflects on Health Ministry of New Zealand with the aim of identifying proper
notification system in order to provide information about epidemic to the people of New
Zealand. The main aim of the project is to develop a mobile app so that people of New Zealand
can be notified successfully about the epidemic. The paper undertakes cost benefit analysis in
order to check the feasibility of the project. Furthermore, the paper develops proper project
charter as well as project management plan in order to provide proper details about the project
successfully.

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PROJECT MANAGEMENT
Table of Contents
Overview of the project...................................................................................................................3
Task 1-Project initiation..................................................................................................................4
1.1 Feasibility study of both the projects.....................................................................................4
1.2 Project selection by using proper selection model..............................................................11
1.3 Project charter for the project..............................................................................................12
Task 2: Project planning................................................................................................................14
2.1 Definition of scope and scope control technique.................................................................14
2.1.1 Project scope.................................................................................................................14
2.1.2 Work breakdown structure...........................................................................................15
2.1.3 Scope control technique for avoiding scope creep.......................................................16
2.2 Cost profile and use of proper control technique.................................................................17
2.2.1 Preparation of budget for the project............................................................................17
2.2.2 Cost control technique for proper utilization of funds..................................................21
2.3 Quality management principles for analyze the impact of the project................................23
Bibliography..................................................................................................................................26

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PROJECT MANAGEMENT
Overview of the project
The New Zealand Ministry of Health have generally employed a project manager for
investigating proper way to notify the public about various types of potential as well as actual
health epidemic within the age of internet, IoT as well as smartphone. It is found that proper
investigation is done on the present processes as well as methods of health notification system
for properly reading the Website of Health Ministry for reaching different articles online. This is
mainly done for finding existing solutions which could be effectively provide proper
notifications system for the epidemic that is occurring in New Zealand. The ministry will
generally accept a system that will be adapted from existing solution or a proper novel solution
Furthermore, the notification system generally has two user interface that is either a website or
mobile app which will be developed after analyzing the benefits of two interface for generating
notification about an epidemic.
It is found that the paper conducts feasibility analysis for both the interface in order to
find out which project is feasible. The paper utilizes proper project selection model for
determining the best option. In addition to this, project charter is created which includes all the
significant information about the project. Moreover, the paper also helps in preparing a project
plan for properly designing the scope of the project. Furthermore, cost control technique as well
as different quality management principles are also elaborated in this paper for reflecting how the
factors are creating positive impact on the project.

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PROJECT MANAGEMENT
Task 1-Project initiation
1.1 Feasibility study of both the projects
Feasibility study for developing a website which will generate the notification of an
epidemic
Operational feasibility
The operational efficiency of the website is good as it helps in enhancing the experience
of the users as it will become quite easy for the users to reach a broader number of audience than
a mobile app can be able to reach (Conconi & Pandolfi, 2018). However, there are certain
limitations of operational efficiency of website interface as compared to mobile app. This is
because a website cannot be able to leverage on all the smartphone features quite efficiently.
Another major disadvantage is the limitation of the screen size on phone.
Financial feasibility
The feasibility report reflects that the website development is feasible and it requires
budget of around $45,000. The ROI is around 0.69.
Project
Cost-
Benefit
Analysis
Analysis
Variables:

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PROJECT MANAGEMENT
Discount
Rate Used 5.00%
Annual
Benefits
$
70,000
.00
Annual
Operational
Costs
$
31,000
.00
One-Time
Developme
nt Cost
$
45,000
.00
Year of
Project
0 1 2 3 4 5
TOTA
LS
Economic
Benefit $0.00
$
70,000.
00
$
70,000.00
$
70,000.
00
$
70,000.
00
$
70,000.
00
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Benefits $0.00
$66,66
6.67
$63,492.0
6
$60,468
.63
$57,58
9.17
$54,846
.83

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PROJECT MANAGEMENT
NPV of all
BENEFITS $0.00
$
66,666.
67
$
1,30,158.
73
$
1,90,62
7.36
$
2,48,21
6.54
$
3,03,06
3.37
$
3,03,06
3.37
One-Time
COSTS
$
(45,00
0.00)
Recurring
Costs $0.00
$
(31,00
0.00)
$
(31,000.0
0)
$
(31,000
.00)
$
(31,00
0.00)
$
(31,000
.00)
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Recurring
Costs $0.00
$
(29,52
3.81)
$
(28,117.9
1)
$
(26,778
.97)
$
(25,50
3.78)
$
(24,289
.31)
NPV of all
COSTS
$
(45,00
0.00)
$
(74,52
3.81)
$
(1,02,641.
72)
$
(1,29,4
20.69)
$
(1,54,9
24.47)
$
(1,79,2
13.78)
$
(1,79,21
3.78)
Overall $

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PROJECT MANAGEMENT
NPV
1,23,84
9.59
Overall
ROI
0.6911
Technical feasibility
The technical feasibility reflects that the computer software as well as hardware is quite
capable of handling the workloads. As the work functions can be carried out successfully by the
technical innovations of the New Zealand government then the project is considered to be
technically feasible.
Feasibility study for developing an app which will generate notification of an epidemic
Operational feasibility
It is found that in order to provide notification about an epidemic, a mobile app is
considered to be appropriate as in modern times, more people are addicted to smartphones and
therefore it will be an easier method to communicate about an epidemic. In addition to this,
mobile apps are quite faster and it helps in providing push notifications as well as instant updates
about an epidemic (Sullivan et al., 2019).
Economic feasibility

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PROJECT MANAGEMENT
The mobile app development is considered to be feasible and the below table assits in
depicting that the ROI of the project is around 0.75
Project Cost-
Benefit Analysis for
mobile app
interface
Analysis Variables:
Discount Rate Used
5.00
%
Annual Benefits
$
60,00
0.00
Annual
Operational Costs
$
25,00
0.00
One-Time
Development Cost
$
40,00
0.00
Year of
Project
0 1 2 3 4 5
TOTA
LS

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PROJECT MANAGEMENT
Economic Benefit $0.00
$
60,00
0.00
$
60,000.0
0
$
60,000
.00
$
60,00
0.00
$
60,000
.00
Discount Rate
1.000
0
0.952
4 0.9070 0.8638
0.822
7 0.7835
PV of Benefits $0.00
$57,1
42.86
$54,421.
77
$51,83
0.26
$49,3
62.15
$47,01
1.57
NPV of all
BENEFITS $0.00
$
57,14
2.86
$
1,11,564
.63
$
1,63,3
94.88
$
2,12,7
57.03
$
2,59,7
68.60
$
2,59,7
68.60
One-Time COSTS
$
(40,0
00.00
)
Recurring Costs $0.00
$
(25,00
0.00)
$
(25,000.
00)
$
(25,00
0.00)
$
(25,00
0.00)
$
(25,00
0.00)
Discount Rate
1.000
0
0.952
4 0.9070 0.8638
0.822
7 0.7835

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PROJECT MANAGEMENT
PV of Recurring
Costs $0.00
$
(23,80
9.52)
$
(22,675.
74)
$
(21,59
5.94)
$
(20,56
7.56)
$
(19,58
8.15)
NPV of all COSTS
$
(40,0
00.00
)
$
(63,80
9.52)
$
(86,485.
26)
$
(1,08,0
81.20)
$
(1,28,
648.7
6)
$
(1,48,2
36.92)
$
(1,48,2
36.92)
Overall NPV
$
1,11,5
31.68
Overall ROI
0.7524
Technical feasibility
The technical feasibility of developing an app is found to be higher as the software as
well as hardware that are used are quite helpful in managing the workload effectively.
Additionally, other functions including coding, development as well as testing can be properly
carried out.

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PROJECT MANAGEMENT
1.2 Project selection by using proper selection model
It is found that decision matrix is a list of values within the rows as well as columns
which helps in allowing an analyst for systematically identifying, analyzing as well as rating the
performance of relationship between various set of values as well as information. Moreover, of a
decision matrix helps in making decisions that is mainly based on various decision-based criteria.
Criteria Value Website Mobile app
Value 20% 20% 20%
Faster notification 15% 10% 15%
Feasibility 15% 12% 14%
Push notification and
instant updates
30% 15% 25%
Instant online and
offline access
20% 10% 20%
Sum 100% 67% 94%
Rank 2nd rank 1st rank
From the above table, it can be identified that mobile app will be most preferable for
providing notification to the people about the epidemic and this is because, a mobile app can be
capable of providing push notifications and instant updates to the people which a website is
unable to provide. Moreover, it is found that mobile app can be accessed both in the online as
well as offline mode.

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PROJECT MANAGEMENT
1.3 Project charter for the project
Project description
The paper mainly reflects on the health ministry of New Zealand that mainly aims to
identify a proper way for notifying the public of New Zealand about the various types of
potential as well as health epidemic. In order to gain knowledge, it is quite necessary to review
different types of articles that are available in the website of health ministry for finding proper
solution for providing quick notification system for the epidemic that occurs in New Zealand. In
order to provide notification, it is analyzed that development of a mobile app will be one of the
better options as nowadays people are more addicted to phone and therefore, they can be able to
get instant update.
Goals of the project
The goals of the project are listed below:
 To develop a mobile app in order to generate notification about the epidemic
 To give instant notification to the people of Australia about the occurrence of epidemic
 To provide the facility of online and offline access to the users
Project scope
The project scope mainly includes:
 Collection of proper ideas as well as budget analysis
 Proper construction of prototype
 Proper development of database
 Code validation as well as app testing

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 Proper navigation structure as well as development of context pages
Key stakeholders
The involved stakeholders within the project are generally reflected with proper standard
rate.
Resource Name Type Max. Units Std. Rate
Project manager Work 100% $25.00/hr
Project planner Work 100% $20.00/hr
Application manager Work 100% $20.00/hr
Developer Work 100% $25.00/hr
Database administrator Work 100% $20.00/hr
Coder Work 100% $22.00/hr
Tester Work 100% $20.00/hr
Financial manager Work 100% $15.00/hr
Project milestones
Milestone Completion date
Milestone 1: Milestone of initiation phase Mon 06-04-20
Milestone 2: Completion of planning phase Thu 30-04-20
Milestone 3: Completion of execution phase Wed 10-06-20
Milestone 4: Completion of closure phase Fri 19-06-20
Project budget
It is found that around $40,000 is mainly required in order to develop an app so that
proper notification about an epidemic can be provided successfully.

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PROJECT MANAGEMENT
Constraint and assumption
Constraint
 If the budget of the project generally overflows, then the New Zealand government can
face issue for providing notification about the epidemic.
 Due to improper tracking, the entire project can slip due to which the project can get
delay.
Assumption
 As per the assumption, the project manager wants to develop am app for providing
notification about the epidemic can get completed within 65 days.
 The project manager also assumes that instant notification can be provided to the people
of New Zealand with the help of notifications.
Approval Signatures
[Name], Project Client [Name], Project Sponsor [Name], Project Manager
Task 2: Project planning
2.1 Definition of scope and scope control technique
2.1.1 Project scope
In scope
 Collection of proper ideas as well as budget analysis
 Proper construction of prototype
 Proper development of database

15
PROJECT MANAGEMENT
 Code validation as well as app testing
 Proper navigation structure as well as development of context pages
Out scope
 Facility of workshop as well as training will not be provided to the project stakeholders
 The personal specification of the suppliers will not be shared in the project report
2.1.2 Work breakdown structure
Figure 1: Work breakdown Structure
(Source: Created by Author)

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PROJECT MANAGEMENT
2.1.3 Scope control technique for avoiding scope creep
The techniques that are utilized while undertaking the mobile app development project
for avoiding the chances of scope creep are mainly elaborated below:
Documenting the requirements: The most important step that should be undertaken by
the manager for avoiding the chances of scope creep is by properly documenting the project
requirements (Corvello, Javernick-Will & Ratta, 2017). The stakeholders must manage the
conflicts properly. Furthermore, all the needs of the project including software, hardware as well
as human resources must be documented so that information from that document can be taken
whenever important.
Setting up change control procedures: The change control procedure that is mainly
required during the development of app for providing proper information to the people of New
Zealand about the epidemic, it is necessary to document the required changes. The changes that
are required needs to be properly reviewed as well as approved such that it can be successfully
incorporated within the entire plan of the project (Lampa et al., 2017).
Creating project schedule: It is necessary to utilize the requirements properly while
developing the project task list effectively. The entire project schedule assists in showcasing the
result which the entire project will deliver such that it reflects that all the project necessities can
be effectively achieved. This is further used for properly developing the Gantt chart.
Verifying scope: The project manager must check that the project requirements are
properly met as per the objective of the project. It is quite important to take proper time and visit
to the sponsor for sharing requirement documentation in order to ensure that the entire project is

17
PROJECT MANAGEMENT
properly progressing as per the task list that is mainly developed within the project schedule
(Corvello et al.,2017).
2.2 Cost profile and use of proper control technique
2.2.1 Preparation of budget for the project
It is identified that budget of around $40,000 is required for successfully implementing
the mobile app in order to give proper notification about the epidemic which occurs in New
Zealand. The budget related with the task is mainly reflected in order to sum up the total cost of
the project quite successfully.
WBS Task Name Duration Start Finish Predecessors Resource Names Cost
0
Implementation
of mobile app
for providing
notification
about the
epidemic of New
Zealand
65 days
Mon
23-03-
20
Fri 19-
06-20
$40,000.00
1
Initiation
phase
11 days
Mon
23-03-
20
Mon 06-
04-20
$2,400.00
1.1
Identifying
issue
4 days
Mon
23-03-
20
Thu 26-
03-20
Project manager $800.00

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PROJECT MANAGEMENT
1.2
Proposing
solutions
3 days
Fri 27-
03-20
Tue 31-
03-20
2 Project planner $480.00
1.3
Cost benefit
analysis
2 days
Wed
01-04-
20
Thu 02-
04-20
3
Project manager,
Project planner
$720.00
1.4
Hiring
stakeholders
2 days
Fri 03-
04-20
Mon 06-
04-20
4 Project manager $400.00
1.5
Milestone 1:
Milestone of
initiation phase
0 days
Mon
06-04-
20
Mon 06-
04-20
5
Project manager,
Project planner
$0.00
2
Planning
phase
18 days
Tue
07-04-
20
Thu 30-
04-20
$4,880.00
2.1
Collection of
proper ideas
3 days
Tue
07-04-
20
Thu 09-
04-20
6
Application
manager
$480.00
2.2
Decision
matrix
4 days
Fri 10-
04-20
Wed 15-
04-20
8 Project manager $800.00
2.3
Identifying
the best solution
4 days
Thu
16-04-
20
Tue 21-
04-20
9
Application
manager,
Developer
$1,440.00
2.4 Budget
analysis
4 days Wed
22-04-
Mon 27- 10 Financial manager $480.00

19
PROJECT MANAGEMENT
20 04-20
2.5
Arranging
meeting
3 days
Tue
28-04-
20
Thu 30-
04-20
11
Developer, Project
manager, Project
planner
$1,680.00
2.6
Milestone 2:
Completion of
planning phase
0 days
Thu
30-04-
20
Thu 30-
04-20
12 Project manager $0.00
3
Execution
phase
29 days
Fri 01-
05-20
Wed 10-
06-20
$31,480.00
3.1
Construction
of prototype
5 days
Fri 01-
05-20
Thu 07-
05-20
13
Application
manager, Coder,
Database
administrator,
Developer
$3,480.00
3.2
Database
development
6 days
Fri 08-
05-20
Fri 15-
05-20
15
Application
manager, Database
administrator,
Hardware &
software [1]
$14,820.00
3.3 Code
validation
6 days Mon
18-05-
20
Mon 25-
05-20
16 Application
manager, Database
administrator,
$2,976.00

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Coder
3.4 App testing 4 days
Tue
26-05-
20
Fri 29-
05-20
17 Tester $640.00
3.5
Navigation
structure
development
2 days
Mon
01-06-
20
Tue 02-
06-20
18
Application
manager, Coder,
Developer
$1,072.00
3.6
Creating
content pages
2 days
Wed
03-06-
20
Thu 04-
06-20
19
Application
manager, Coder,
Developer
$1,072.00
3.7
Details
update
2 days
Fri 05-
06-20
Mon 08-
06-20
20
Application
manager, Database
administrator,
Developer
$1,040.00
3.8
Updating
information
about epidemic
2 days
Tue
09-06-
20
Wed 10-
06-20
21
Database
administrator,
Developer, Extra
expenditure [1]
$6,380.00
3.9
Milestone 3:
Completion of
execution phase
0 days
Wed
10-06-
20
Wed 10-
06-20
22 $0.00
4 Project
closure phase
7 days Thu
11-06-
Fri 19- $1,240.00

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PROJECT MANAGEMENT
20 06-20
4.1
Post project
review
3 days
Thu
11-06-
20
Mon 15-
06-20
22 Project planner $480.00
4.2
Stakeholder
sign off
3 days
Tue
16-06-
20
Thu 18-
06-20
25 Project manager $600.00
4.3
Documentation
1 day
Fri 19-
06-20
Fri 19-
06-20
26 Project planner $160.00
4.4
Milestone 4:
Completion of
closure phase
0 days
Fri 19-
06-20
Fri 19-
06-20
27 $0.00
2.2.2 Cost control technique for proper utilization of funds
There are a number of essential techniques which are generally useful in managing the
cost of the project quite effectively. The steps are elaborated below:
Planning project budget: In the beginning of the planning phase, it is necessary to
create budget properly (Tonchia, 2018). The budget of the project includes all the cost related
information that is mainly required for successfully executing the activities of the project
effectively. In addition to this, proper room must be leaved for making adjustment within the
cost at all time for avoiding conflicts.

22
PROJECT MANAGEMENT
Keeping track on project cost: Keeping track on the expenditure of the project is
generally considered an important step for successful management of project cost. The financial
manager must check the expenditure of the project properly by comparing the budget with the
planned list of budgets in order to check the variance in the budget so that proper steps can be
taken by the project manager for avoiding such type of challenges quite effectively.
Effective time management: It is found as an effective way for managing the project
cost is effective time management. Although it is found that this particular technique is not
applicable with the various areas of management though it is found to be significant for
controlling the cost of the project quite effectively (Ronald & Lumbantoruan, 2019). The main
reason behind this is that the project cost will keep rising if an individual remains unable for
meeting the deadlines of the project effectively. If the time of the project gets extended then the
total cost of the project generally rises and therefore proper time management helps in effectively
controlling the project cost.
Project change control: Project control is yet considered as one of the significant
techniques for successfully controlling the cost of the project. Effective change control system
must be utilized for taking into account the different types of changes which generally occur
during the entire course of the project quite successfully (Sanghera, 2019). This is mainly
because of the fact that each of the scope will generally have huge impact on the deadlines of the
deliverables such that the changes may generally increase the cost of the project.
Earned value: It is found that for successfully determining the value of the project work
which is generally carried out, it is quite necessary to utilize earned value. This technique is not
only helpful in controlling the cost of the project but it is very much helpful for the large projects
to make any type of quick changes which are important as well as essential for achieving success

23
PROJECT MANAGEMENT
within the project (Emblemsvag & Cokins, 2020). The value that is added helps in achieving
proper visibility as well as control of the project activities that helps in responding different types
of issues for meeting the timeline of the project effectively. Furthermore, it assists in giving a
clear communication of the activities that are involved for improving the project visibility as well
as accountability.
2.3 Quality management principles for analyze the impact of the project
It is necessary to use proper quality management principle including Six Sigma to the
selected project for analyzing its impact on the mobile app development project for providing
notifications to the people of New Zealand about the epidemic. It is found that Six Sigma is one
of the methods that helps in providing the organization proper tool for improving the capability
of the entire business processes (Westgard & Westgard, 2017). This further assists in enhancing
the project performance and it further assits in decreasing the process variation that further lead
to reduction of improvement in context to profit, morale as well as quality of products as well as
services.
It is quite necessary to utilize a number of tools as well as statistics for finding the
problem quite effectively but it also helps in fixing as well as monitoring the project. Proper
controlling of the issues generally helps in fixing the problem (Uluskan, Godfrey & Joines,
2017). Proper controlling of the issues helps in brining high satisfaction among the people of
New Zealand and it can further help in reducing the cost which is mainly related with the project.
DMAIC is considered as one of the most efficient method that is helpful in proper
implementing the quality control within the Sigma company that is DMAIC that further stands
for define, measure, analyze, improve as well as control. Its main focus is to effectively improve

24
PROJECT MANAGEMENT
proper procedures so that very much fewer defects can be identified for successful maintenance
of the quality.
Define: This is considered as the step that generally helps in properly defining the
problem. In this step, proper feedback from the users of the New Zealand must be taken so that
they can be able to identify the issue that they are facing during the development of app
successfully (Sabet, Adams & Yazdani, 2016).
Measure: The next step is to properly measure the performance of the project as this
process is assists in meeting the project requirements. This particular step is generally helpful in
measuring the issues with which the entire company is generally dealing.
Analyze: Analyze is considered as one of the steps that generally digs into the issue in
order to determine the cause. It is one of the tools that is helpful in analyzing the failure mode as
well as effect analysis that is helpful in determining the problem which could happen (Laureani
& Antony, 2017). The cause of the problem is considered to be important for figuring out
different types of variations as well as defects can be removed quite effectively.
Improve: After the identification of the problem, the next logical step that is needed to
be undertaken is to make proper improvement within the project. Proper design of the
experiments that can be utilized for solving the issues so that one important factor can get
properly isolated as well as corrected (Antony, Setijono & Dahlgaard, 2016). Proper variations
as well as defects will generally will generally continue to occur if the entire project gets
eliminated as well as improved effectively.
Control: This is considered as one of the significant steps that helps in monitoring the
entire progress properly so that it can get improved successfully. It is quite necessary for the

25
PROJECT MANAGEMENT
government of New Zealand to decide what is happening for keeping the process that work in
order to deliver highest quality level.

26
PROJECT MANAGEMENT
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