1 PROJECT MANAGEMENT Executive Summary The paper mainly reflects on Health Ministry of New Zealand with the aim of identifying proper notification system in order to provide information about epidemic to the people of New Zealand. The main aim of the project is to develop a mobile app so that people of New Zealand can be notified successfully about the epidemic. The paper undertakes cost benefit analysis in order to check the feasibility of the project. Furthermore, the paper develops proper project charter as well as project management plan in order to provide proper details about the project successfully.
2 PROJECT MANAGEMENT Table of Contents Overview of the project...................................................................................................................3 Task 1-Project initiation..................................................................................................................4 1.1 Feasibility study of both the projects.....................................................................................4 1.2 Project selection by using proper selection model..............................................................11 1.3 Project charter for the project..............................................................................................12 Task 2: Project planning................................................................................................................14 2.1 Definition of scope and scope control technique.................................................................14 2.1.1 Project scope.................................................................................................................14 2.1.2 Work breakdown structure...........................................................................................15 2.1.3 Scope control technique for avoiding scope creep.......................................................16 2.2 Cost profile and use of proper control technique.................................................................17 2.2.1 Preparation of budget for the project............................................................................17 2.2.2 Cost control technique for proper utilization of funds..................................................21 2.3 Quality management principles for analyze the impact of the project................................23 Bibliography..................................................................................................................................26
3 PROJECT MANAGEMENT Overview of the project The New Zealand Ministry of Health have generally employed a project manager for investigating proper way to notify the public about various types of potential as well as actual health epidemic within the age of internet, IoT as well as smartphone. It is found that proper investigation is done on the present processes as well as methods of health notification system for properly reading the Website of Health Ministry for reaching different articles online. This is mainlydoneforfindingexistingsolutionswhichcouldbeeffectivelyprovideproper notifications system for the epidemic that is occurring in New Zealand. The ministry will generally accept a system that will be adapted from existing solution or a proper novel solution Furthermore, the notification system generally has two user interface that is either a website or mobile app which will be developed after analyzing the benefits of two interface for generating notification about an epidemic. It is found that the paper conducts feasibility analysis for both the interface in order to find out which project is feasible.The paper utilizes proper project selection model for determining the best option. In addition to this, project charter is created which includes all the significant information about the project. Moreover, the paper also helps in preparing a project plan for properly designing the scope of the project. Furthermore, cost control technique as well as different quality management principles are also elaborated in this paper for reflecting how the factors are creating positive impact on the project.
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4 PROJECT MANAGEMENT Task 1-Project initiation 1.1 Feasibility study of both the projects Feasibility study for developing a website which will generate the notification of an epidemic Operational feasibility The operational efficiency of the website is good as it helps in enhancing the experience of the users as it will become quite easy for the users to reach a broader number of audience than a mobile app can be able to reach (Conconi & Pandolfi, 2018).However, there are certain limitations of operational efficiency of website interface as compared to mobile app. This is because a website cannot be able to leverage on all the smartphone features quite efficiently. Another major disadvantage is the limitation of the screen size on phone. Financial feasibility The feasibility report reflects that the website development is feasible and it requires budget of around $45,000. The ROI is around 0.69. Project Cost- Benefit Analysis Analysis Variables:
7 PROJECT MANAGEMENT NPV 1,23,84 9.59 Overall ROI 0.6911 Technical feasibility The technical feasibility reflects that the computer software as well as hardware is quite capable of handling the workloads. As the work functions can be carried out successfully by the technical innovations of the New Zealand government then the project is considered to be technically feasible. Feasibility study for developing an app which will generate notification of an epidemic Operational feasibility It is found that in order to provide notification about an epidemic, a mobile app is considered to be appropriate as in modern times, more people are addicted to smartphones and therefore it will be an easier method to communicate about an epidemic. In addition to this, mobile apps are quite faster and it helps in providing push notifications as well as instant updates about an epidemic (Sullivan et al., 2019). Economic feasibility
8 PROJECT MANAGEMENT The mobile app development is considered to be feasible and the below table assits in depicting that the ROI of the project is around 0.75 Project Cost- Benefit Analysis for mobile app interface Analysis Variables: Discount Rate Used 5.00 % Annual Benefits $ 60,00 0.00 Annual Operational Costs $ 25,00 0.00 One-Time Development Cost $ 40,00 0.00 Year of Project 012345 TOTA LS
10 PROJECT MANAGEMENT PV of Recurring Costs$0.00 $ (23,80 9.52) $ (22,675. 74) $ (21,59 5.94) $ (20,56 7.56) $ (19,58 8.15) NPV of all COSTS $ (40,0 00.00 ) $ (63,80 9.52) $ (86,485. 26) $ (1,08,0 81.20) $ (1,28, 648.7 6) $ (1,48,2 36.92) $ (1,48,2 36.92) Overall NPV $ 1,11,5 31.68 Overall ROI 0.7524 Technical feasibility The technical feasibility of developing an app is found to be higher as the software as wellashardwarethatareusedarequitehelpfulinmanagingtheworkloadeffectively. Additionally, other functions including coding, development as well as testing can be properly carried out.
11 PROJECT MANAGEMENT 1.2 Project selection by using proper selection model It is found that decision matrix is a list of values within the rows as well as columns which helps in allowing an analyst for systematically identifying, analyzing as well as rating the performance of relationship between various set of values as well as information. Moreover, of a decision matrix helps in making decisions that is mainly based on various decision-based criteria. CriteriaValueWebsiteMobile app Value20%20%20% Faster notification15%10%15% Feasibility15%12%14% Pushnotificationand instant updates 30%15%25% Instantonlineand offline access 20%10%20% Sum100%67%94% Rank2ndrank1strank From the above table, it can be identified that mobile app will be most preferable for providing notification to the people about the epidemic and this is because, a mobile app can be capable of providing push notifications and instant updates to the people which a website is unable to provide. Moreover, it is found that mobile app can be accessed both in the online as well as offline mode.
12 PROJECT MANAGEMENT 1.3 Project charter for the project Project description The paper mainly reflects on the health ministry of New Zealand that mainly aims to identify a proper way for notifying the public of New Zealand about the various types of potential as well as health epidemic. In order to gain knowledge, it is quite necessary to review different types of articles that are available in the website of health ministry for finding proper solution for providing quick notification system for the epidemic that occurs in New Zealand. In order to provide notification, it is analyzed that development of a mobile app will be one of the better options as nowadays people are more addicted to phone and therefore, they can be able to get instant update. Goals of the project The goals of the project are listed below: ï‚·To develop a mobile app in order to generate notification about the epidemic ï‚·To give instant notification to the people of Australia about the occurrence of epidemic ï‚·To provide the facility of online and offline access to the users Project scope The project scope mainly includes: ï‚·Collection of proper ideas as well as budget analysis ï‚·Proper construction of prototype ï‚·Proper development of database ï‚·Code validation as well as app testing
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13 PROJECT MANAGEMENT ï‚·Proper navigation structure as well as development of context pages Key stakeholders The involved stakeholders within the project are generally reflected with proper standard rate. Resource NameTypeMax. UnitsStd. Rate Project managerWork100%$25.00/hr Project plannerWork100%$20.00/hr Application managerWork100%$20.00/hr DeveloperWork100%$25.00/hr Database administratorWork100%$20.00/hr CoderWork100%$22.00/hr TesterWork100%$20.00/hr Financial managerWork100%$15.00/hr Project milestones MilestoneCompletion date Milestone 1: Milestone of initiation phaseMon 06-04-20 Milestone 2: Completion of planning phaseThu 30-04-20 Milestone 3: Completion of execution phaseWed 10-06-20 Milestone 4: Completion of closure phaseFri 19-06-20 Project budget It is found that around $40,000 is mainly required in order to develop an app so that proper notification about an epidemic can be provided successfully.
14 PROJECT MANAGEMENT Constraint and assumption Constraint ï‚·If the budget of the project generally overflows, then the New Zealand government can face issue for providing notification about the epidemic. ï‚·Due to improper tracking, the entire project can slip due to which the project can get delay. Assumption ï‚·As per the assumption, the project manager wants to develop am app for providing notification about the epidemic can get completed within 65 days. ï‚·The project manager also assumes that instant notification can be provided to the people of New Zealand with the help of notifications. Approval Signatures [Name], Project Client[Name], Project Sponsor[Name], Project Manager Task 2: Project planning 2.1 Definition of scope and scope control technique 2.1.1 Project scope In scope ï‚·Collection of proper ideas as well as budget analysis ï‚·Proper construction of prototype ï‚·Proper development of database
15 PROJECT MANAGEMENT ï‚·Code validation as well as app testing ï‚·Proper navigation structure as well as development of context pages Out scope ï‚·Facility of workshop as well as training will not be provided to the project stakeholders ï‚·The personal specification of the suppliers will not be shared in the project report 2.1.2 Work breakdown structure Figure 1: Work breakdown Structure (Source: Created by Author)
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16 PROJECT MANAGEMENT 2.1.3 Scope control technique for avoiding scope creep The techniques that are utilized while undertaking the mobile app development project for avoiding the chances of scope creep are mainly elaborated below: Documenting the requirements:The most important step that should be undertaken by the manager for avoiding the chances of scope creep is by properly documenting the project requirements (Corvello, Javernick-Will & Ratta, 2017).The stakeholders must manage the conflicts properly. Furthermore, all the needs of the project including software, hardware as well as human resources must be documented so that information from that document can be taken whenever important. Setting up change control procedures:The change control procedure that is mainly required during the development of app for providing proper information to the people of New Zealand about the epidemic, it is necessary to document the required changes. The changes that are required needs to be properly reviewed as well as approved such that it can be successfully incorporated within the entire plan of the project (Lampa et al., 2017). Creating project schedule:It is necessary to utilize the requirements properly while developing the project task list effectively. The entire project schedule assists in showcasing the result which the entire project will deliver such that it reflects that all the project necessities can be effectively achieved. This is further used for properly developing the Gantt chart. Verifying scope:The project manager must check that the project requirements are properly met as per the objective of the project. It is quite important to take proper time and visit to the sponsor for sharing requirement documentation in order to ensure that the entire project is
17 PROJECT MANAGEMENT properly progressing as per the task list that is mainly developed within the project schedule (Corvello et al.,2017). 2.2 Cost profile and use of proper control technique 2.2.1 Preparation of budget for the project It is identified that budget of around $40,000 is required for successfully implementing the mobile app in order to give proper notification about the epidemic which occurs in New Zealand. The budget related with the task is mainly reflected in order to sum up the total cost of the project quite successfully. WBSTask NameDurationStartFinishPredecessorsResource NamesCost 0 Implementation of mobile app for providing notification about the epidemic of New Zealand 65 days Mon 23-03- 20 Fri 19- 06-20 $40,000.00 1 Initiation phase 11 days Mon 23-03- 20 Mon 06- 04-20 $2,400.00 1.1 Identifying issue 4 days Mon 23-03- 20 Thu 26- 03-20 Project manager$800.00
21 PROJECT MANAGEMENT 2006-20 4.1 Post project review 3 days Thu 11-06- 20 Mon 15- 06-20 22Project planner$480.00 4.2 Stakeholder sign off 3 days Tue 16-06- 20 Thu 18- 06-20 25Project manager$600.00 4.3 Documentation 1 day Fri 19- 06-20 Fri 19- 06-20 26Project planner$160.00 4.4 Milestone 4: Completion of closure phase 0 days Fri 19- 06-20 Fri 19- 06-20 27$0.00 2.2.2 Cost control technique for proper utilization of funds There are a number of essential techniques which are generally useful in managing the cost of the project quite effectively. The steps are elaborated below: Planning project budget: In the beginning of the planning phase, it is necessary to create budget properly (Tonchia, 2018).The budget of the project includes all the cost related information that is mainly required for successfully executing the activities of the project effectively. In addition to this, proper room must be leaved for making adjustment within the cost at all time for avoiding conflicts.
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22 PROJECT MANAGEMENT Keeping track on project cost:Keeping track on the expenditure of the project is generally considered an important step for successful management of project cost. The financial manager must check the expenditure of the project properly by comparing the budget with the planned list of budgets in order to check the variance in the budget so that proper steps can be taken by the project manager for avoiding such type of challenges quite effectively. Effective time management:It is found as an effective way for managing the project cost is effective time management. Although it is found that this particular technique is not applicable with the various areas of management though it is found to be significant for controlling the cost of the project quite effectively (Ronald & Lumbantoruan, 2019).The main reason behind this is that the project cost will keep rising if an individual remains unable for meeting the deadlines of the project effectively. If the time of the project gets extended then the total cost of the project generally rises and therefore proper time management helps in effectively controlling the project cost. Project change control:Project control is yet considered as one of the significant techniques for successfully controlling the cost of the project. Effective change control system must be utilized for taking into account the different types of changes which generally occur during the entire course of the project quite successfully (Sanghera, 2019).This is mainly because of the fact that each of the scope will generally have huge impact on the deadlines of the deliverables such that the changes may generally increase the cost of the project. Earned value:It is found that for successfully determining the value of the project work which is generally carried out, it is quite necessary to utilize earned value. This technique is not only helpful in controlling the cost of the project but it is very much helpful for the large projects to make any type of quick changes which are important as well as essential for achieving success
23 PROJECT MANAGEMENT within the project (Emblemsvag & Cokins, 2020).The value that is added helps in achieving proper visibility as well as control of the project activities that helps in responding different types of issues for meeting the timeline of the project effectively. Furthermore, it assists in giving a clear communication of the activities that are involved for improving the project visibility as well as accountability. 2.3 Quality management principles for analyze the impact of the project It is necessary to use proper quality management principle including Six Sigma to the selected project for analyzing its impact on the mobile app development project for providing notifications to the people of New Zealand about the epidemic. It is found that Six Sigma is one of the methods that helps in providing the organization proper tool for improving the capability of the entire business processes (Westgard & Westgard, 2017).This further assists in enhancing the project performance and it further assits in decreasing the process variation that further lead to reduction of improvement in context to profit, morale as well as quality of products as well as services. It is quite necessary to utilize a number of tools as well as statistics for finding the problem quite effectively but it also helps in fixing as well as monitoring the project. Proper controlling of the issues generally helps in fixing the problem (Uluskan, Godfrey & Joines, 2017).Proper controlling of the issues helps in brining high satisfaction among the people of New Zealand and it can further help in reducing the cost which is mainly related with the project. DMAIC is considered as one of the most efficient method that is helpful in proper implementing the quality control within the Sigma company that is DMAIC that further stands for define, measure, analyze, improve as well as control. Its main focus is to effectively improve
24 PROJECT MANAGEMENT proper procedures so that very much fewer defects can be identified for successful maintenance of the quality. Define:This is considered as the step that generally helps in properly defining the problem. In this step, proper feedback from the users of the New Zealand must be taken so that they can be able to identify the issue that they are facing during the development of app successfully (Sabet, Adams & Yazdani, 2016). Measure:The next step is to properly measure the performance of the project as this process is assists in meeting the project requirements. This particular step is generally helpful in measuring the issues with which the entire company is generally dealing. Analyze:Analyze is considered as one of the steps that generally digs into the issue in order to determine the cause. It is one of the tools that is helpful in analyzing the failure mode as well as effect analysis that is helpful in determining the problem which could happen (Laureani & Antony, 2017).The cause of the problem is considered to be important for figuring out different types of variations as well as defects can be removed quite effectively. Improve:After the identification of the problem, the next logicalstep that is needed to beundertakenistomakeproperimprovementwithintheproject.Properdesignofthe experiments that can be utilized for solving the issues so that one important factor can get properly isolated as well as corrected (Antony, Setijono & Dahlgaard, 2016).Proper variations as well as defects will generally will generally continue to occur if the entire project gets eliminated as well as improved effectively. Control:This is considered as one of the significant steps that helps in monitoring the entire progress properly so that it can get improved successfully. It is quite necessary for the
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25 PROJECT MANAGEMENT government of New Zealand to decide what is happening for keeping the process that work in order to deliver highest quality level.
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