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Understanding the Essentials of Effective Project Management

   

Added on  2019-12-03

22 Pages7230 Words41 Views
Leadership ManagementProfessional DevelopmentData Science and Big DataMaterials Science and Engineering
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Project Management in Business1
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Table of ContentsINTRODUCTION ...............................................................................................................................3TASK 1 Understand Project Management Principles (LO1)...............................................................3(a) 1.1 Describe the main principles of project management process and linked to the project life cycle.................................................................................................................................................3(b) 1.2 Suitable success and failure criteria for the new project .....................................................5(c)1.3 Principles behind project management systems and procedures...........................................6(d)1.4 Key elements involved in terminating projects and conducting post-project appraisals......7TASK 2 Be able to manage a project’s human resources (LO2)..........................................................8(a) 2.1Most appropriate organizational structures, roles and responsibilities of participants withina project ...........................................................................................................................................8(c) 2.3 Assessment of skills and qualities in project leader of ACME project .............................10(d) 2.4 Planning and specifications of human resources and requirements for a project .............11(e)2.2 Work Breakdown structure of ACME project ....................................................................13TASK 3 Be able to apply project processes and procedures (LO3) ..................................................15(a) 3.2 Final duration of project ....................................................................................................15(b) 3.1/3.2 Delays in the activities ................................................................................................15(c) 3.1 Use of Gantt chart and Resource histogram in order to improve the management of ACME project................................................................................................................................15(c) 3.2 Crash some activities in project to complete it more quickly ...........................................16(d) 3.2 Analysis of cost and time performance for ACME project ...............................................16(e) 3.4 Methods of managing changes that are likely to be required during the life of ACME project............................................................................................................................................17(f) 3.1 Ways to close the project ...................................................................................................18(g) 3.3/3.4 Evaluation of complete project ...................................................................................18CONCLUSION..................................................................................................................................19References..........................................................................................................................................202
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INTRODUCTION Project management is mainly related to the planning and managing changes within theorganization. The common areas of where it is used are: staffing and management of people,manufacturing and production, quality management, new business development purchasing etc.Project management can be considered as an art or science where the different components of theproject has organized in the right manner (Boud, Cohen and Sampson, 2014). It has never taken as apart of normal business operations. It is the application of skills, knowledge, techniques and tools toproject activities which help in meeting the requirements of the project. The following research hasrelated to the project management and to determined its importance in the business, ACMEProducts PLC organization has taken into consideration. The areas which will be covered under thefollowing study are project management principles, ways to manage project human resources andapplications of project process and procedures (Heagney, 2012). TASK 1UNDERSTAND PROJECT MANAGEMENT PRINCIPLES (LO1)(a) 1.1 Describe the main principles of project management process and linked to the project life cycleAs per the given case study, it has been identified that during implementation of ACME'snew facility, it has important to considered project management process and project life cycle(Kshama, 2012). The main principles of project management process and its relationship with theproject life cycle is as follows. Project structure: During creating the structure for proposed ACME project, the three aspects haveto be considered: project goal, project timeline & order and project milestones (Kshama, 2012).Under this stage, a goal has prepared as well as the various junctures have developed which definedthe different phase of ACME project in the respect of costs and outcomes. Definition phase: In this principle, there are many kinds of inputs giving by the stakeholders ofACME Company. Therefore, by involving the all the stakeholders in every stage of project, theproject manager can show his own commitment towards the project work. Clear goals: Here, it is important for the project manager of External Project ManagementConsultants to achieve the goals of ACME project. In this regards, the SMART objectives should bedevelop. Along with this, the project manager has clearly define the goals of the proposed projectbetween the team members.Transparency about project status: Under this principle of project management process, theproject manager of ACME has required to develop a short report on the status of project at every3
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stage of plan (Kshama, 2012). By organizing the meetings, the project manager can give shortoverview regarding the costs, meet deliverables and remaining time of completion of project. Risk recognition: ACME project has contained the different types of risk. Therefore, it has projectmanager responsibilities to determine the included risk in the project plan. By early identification ofthe risk, it becomes easy to resolve it and complete ACME project within the give constrains. Managing project disturbances: During implementation of ACME project as per the plan, somechanges have always occurred in the pre decided plan. Therefore, the project manager has toidentify the major disturbances in the work activities and try to manage them. This help inachieving the objectives of ACME project. Responsibility of the project manager: There are various kinds of roles and responsibilitiesplaying by project manager of ACME project during different phases of project management. Forthe proposed project, the roles of project manager have managing changes, integration of severalproject management systems, proper reporting of the status of the plan, deliver the ACME projectwithin time and costs etc. Project success: For the proposed ACME project, the project manage has decided some projectsuccess criteria so the deliverables have achieve or not can be easily measure (Kshama, 2012).Along with this, the various kinds of methods have used for assessment of the success of ACMEproject plan. Commitment: The team members of project team of ACME should be committed towards theirwork (Boulmetis and Dutwin, 2014). They must show the adequate level of commitment regardinggoals, quality, time duration, overall cost of the project etc. Tetrad-Trafe off: This principles has simply defined the quality, cost, scope and time which shouldhe attainable and must be in a balanced state (Tohidi, 2011). It help the project manager of ACMEproject to achieve the objectives of the project plan and meet the success level. Primary communication channels: It has more important to develop a communication betweenproject manager and the client. It helps in sharing the important information about the project ofACME between the team members. Cultural environment: The selection of management has depended on type of project. The presentstatus of ACME project defines the outcomes of the work (Tran and et.al., 2013). Therefore, withthe help of effective team management strategy, project manager can achieve the deliverables ofwork of ACME project. Process: As per this principle, the project manager of ACME project should decided the process ofimplementation of the plan. Along with this, the roles and responsibilities of the team membersshould be clearly define and documented. 4
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Life cycle: This principle defines the different stages of project of ACME project and ensure theproject manager to determined the major and important milestones in the project plan (Schwalbe,2013). It has provided the clear picture of starting and sending of the work. (b) 1.2 Suitable success and failure criteria for the new project The proposed project has related to implementation of ACME new facility. In this context,the success and failure criteria has needed to be set by the project manager (Burke, 2013). It hashelped in determine whether the project has developed according to the requirement of the client ornot. Some criteria for measuring the success and failure of project are as follows. Success and failure criteria User involvement: If the project team members have not involve the client in decision makingprocess then it will directly made the impact on the implementation of project. The reason is thelack of user involvement in the decision making process will not help the project manager todetermine the needs (Caniëls and Bakens, 2012). This will be a failure criteria for the project. But,if the project manager has taken the suggestions of the users then it will assist in meeting theobjectives of the plan which can be considered as a success criteria. Resource management: If the project manager has not able to manage the resources such as underor over utilization of the different resources then it will be impossible to provide the deliverables ongive time (Holzmann, 2013). This can be considered as a failure criteria for the proposed project.But if the project manager has the capabilities to manage the resources in more effective andefficient manner then it will be easy to meet the deadlines of the project . Cleat statement of requirements: If ACME Company is not clearly stated the requirements relatedto the project then the project manager will not deliver the required things. It will entirely affect theproject and considered as failure criteria for the new project. But if the company knows what theyare want from the projects then as per the requirements of the client, project manager will able todeliver the project. Other aspects: Time, budget, scheduling and planning can be include in success or failure criteriafor the proposed project (Gido and Clements, 2014). If the new project has unable to any out of thethese elements then it will be considered as a failure criteria of the project . On the other hand, there are many other project success and failure criteria for ACMEproject which are as follows . Scope: It is combination of fundamental elements and features which are achieving aftercompletion of project in the form of deliverables (Cheng and Teizer, 2013). Resources: Cost and budget of ACME project can be considered in resources. If these are5
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effectively utilized then it will considered as a success criteria for the work otherwise it will countin failure criteria. Schedules: It is actual time duration which are estimating for complete the project (Davenport,2013). In the case of ACME project, if it has completed within a given time duration then it willcount as a success criteria for the project otherwise considered as failure criteria. Other factors that can be count as success and failure criteria are as follows. Project success factors Project failure factors Effective leadership Poor leadershipDedicated commitment of team members Underutilized resources Clear vision (Wright and Adviser-Gottwald,2013)Unclear goals and objectives Effective distribution of information Improper communication (Kerzner, 2013)Motivation Lack of motivation Support of top management Unsupportive top management (c)1.3 Principles behind project management systems and proceduresIn the case of ACME project, there are three objectives: time, cost and quality. For achievingthese objectives, the project management process and systems have played an important role whichcan be understood from the examples (Killen and et.al, 2012).Time cost: For allocating time and cost for the proposed project, resource levelling and activitybased costing method have used. With the help of these techniques, the project manager will able toeasily and effectively utilized and allocating the time and cost at every stage of project plan.Quality: In the terms of quality, before converting the project plan into the action, some qualitystandards have already set (Mir and Pinnington, 2014). When the new facility has completed thenproject manager can compare the actual quality outcomes with the set standards.The principles behind project management system are as follows. Effective coordination between multiple projectsProvide clear visibility of the work (Reed and Knight, 2013). Develop clear communication between the project manager and its team members as well asincrease their participation (Garton and McCulloch, 2012).The procedure of project management system for ACME project has included the variousfunctions which are as follows. Develop a project plan and make its scheduling with the use of software. Project manager has to allocate the tasks and deadlines for the various activities (Boulmetisand Dutwin, 2014). 6
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