Project Management Information Technology

This article discusses the project management of information technology, including project start-up activities, implementation, integration, and follow-up activities. It covers topics such as consultation with stakeholders, conflict resolution process, leadership qualities, and monitoring process for project activities.

Running head: PROJECT MANAGEMENT INFORMATION TECHNOLOGY
Project Management Information Technology
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1PROJECT MANAGEMENT INFORMATION TECHNOLOGY
Table of Contents
Topic 1: Project Start-up Activities.................................................................................................2
1. Consultation with stakeholders................................................................................................2
2. Review of current and proposed architecture..........................................................................2
3. Roles and Responsibilities.......................................................................................................3
4. Management of resources and scheduling...............................................................................3
5. Appropriate use of tools and processes...................................................................................5
Topic 2: Project Implementation.....................................................................................................5
1. Conflict Resolution Process.....................................................................................................5
2. Change Management Process..................................................................................................5
3. Leadership Qualities in project................................................................................................6
4. Adhere to project plan.............................................................................................................6
5. Efficient Communication Plan................................................................................................7
Topic 3: Project Integration.............................................................................................................7
1. Related Project Activities........................................................................................................7
2. Regular Consultation and Report mechanism.........................................................................8
3. Monitoring process for project activities.................................................................................9
Topic 4: Project Follow up Activities............................................................................................10
1. Judgment for analysis of deliverables....................................................................................10
2. Supporting Packages for the project......................................................................................10
3. Consultation with appropriate authorities..............................................................................10
References......................................................................................................................................12

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Topic 1: Project Start-up Activities
1. Consultation with stakeholders
The project initialization starts with the use of the initial documentation such as
developing project initial documents and project charter (Percy 2016). These documents serve
the purpose of initial communication with the stakeholders for deploying the efficient and
improved communication. The use of the supportive stakeholder documentation would allow the
special implementation of the improved facilities for deployment. The project milestones include
the deployment of the improved information system connected on a single network that allows
the communication and management of the information and data.
The project requires the conveyance of the information to the required stakeholders so
that the transfer of information can be done successfully. The integration of the activities would
consent for the formation of the useful and integrated management of the process (Percy 2016).
The formation of the new network server structure is formed for storing the development of the
efficient operations of data management, integration of the operations, and development of the
support implementation.
2. Review of current and proposed architecture
The new architecture would allow the formation of the efficient network server that
would be helpful for listing the deployment of the efficient management of the information and
data. The data management can be implied with the help of integrated data server network. The
successive alignment of the functions for aligning the formation of the improved analysis
methods would be assisted by the use of the new network infrastructure.

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3. Roles and Responsibilities
The IT project team comprises of some human resources for considering the modification
of the activities and forming the alignment of the specific system improvement. The project team
members and the activities of the project that they would be involved in are given in the table
below,
Project Team Member Name Roles and Responsibilities
Project Manager System Roll out to users
Engineer Manager Building servers
Installing and testing network components
Server Build Manager
Testing design
Installing Servers
Pilot Testing
Service Desk Manager Testing Servers
Training applicable staff
Purchasing Officer Ordering Components
Designer Design System and Network
4. Management of resources and scheduling
The resource usage for the project is shown in the table below,
Resource Name Work
Project Manager 40 hrs
Engineer Manager 80 hrs
Server Build 76 hrs

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Manager
Service Desk
Manager 60 hrs
Purchasing Officer 8 hrs
Designer 16 hrs
LOB upgrade 1
Transport 2
Servers 8
Server testing 8
Network
Components 2
Network Testing 1
The Gantt chart of the project plan for showing the scheduling is shown below,
ID Task
Mode
WBS Task Name Duration Start Finish Predecessors
0 0 Installing new network
server infrastructure
25 days Mon 8/27/18 Fri 9/28/18
1 1 Design System and Network16 hrs Mon 8/27/18 Tue 8/28/18
2 2 Testing design 16 hrs Wed 8/29/18 Thu 8/30/18 1
3 3 Ordering Components 8 hrs Fri 8/31/18 Fri 8/31/18 2
4 4 Porting of LOB software/test40 hrs Mon 9/3/18 Fri 9/7/18 3
5 5 Building servers 40 hrs Mon 9/3/18 Fri 9/7/18 3
6 6 Testing Servers 40 hrs Mon 9/10/18 Fri 9/14/18 5
7 7 Installing and testing
network components
40 hrs Mon 9/17/18 Fri 9/21/18 6
8 8 Installing Servers 40 hrs Mon 9/10/18 Fri 9/14/18 5
9 9 Pilot Testing 20 hrs Mon 9/17/18 Wed 9/19/18 8
10 10 Training applicable staff20 hrs Wed 9/19/18 Fri 9/21/18 9
11 11 System Roll out to users40 hrs Mon 9/24/18 Fri 9/28/18 10
Designer
Server Build Manager
Purchasing Officer
LOB upgrade[1]
Engineer Manager,Servers[8]
Service Desk Manager,Server testing[8]
Engineer Manager,Network Components[2],Network Testin
Server Build Manager,Transport[1]
Server Build Manager
Service Desk Manager
Project Manager
W T F S S M T
Aug 5, '18 Sep 9, '18 Oct 14, '18 Nov 18, '18
Figure 1: Gantt chart of the project plan
(Source: Created by the author)

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5. Appropriate use of tools and processes
The IT project of ‘Installing new network server infrastructure’ is implied for listing the
deployment of the operations and listing the carrying out of the installation of the new network
server. The project management tools and operations would be helpful for forming the efficient
and improved operations. The waterfall methodology is used for forming the project plan which
would help in linear activities development process.
Topic 2: Project Implementation
1. Conflict Resolution Process
The conflict resolution process for the project of ‘Installing new network server
infrastructure’ would include the following steps,
Development of strong communication process: The development of the strong
communication process is helpful for listing the management of the compatible system
integration and formation of the efficient operational development (Yarwood, Ryerson and
Wennberg 2014). The arrangement of the improved operations would ensure the deployment of
the operations and it would allow the integration of the improved activities.
Instalment of strong project management process: The use of the project management
process would ensure that efficient operations for the network infrastructure would be implied
for the deployment of the successive development model (Percy 2016). The strong project
management process is implied for forming the management of the operations and alignment of
the operations.
2. Change Management Process

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The change management process can be implied by using iterative operations for
implementing the changes and efficient decision making process. They have been explained
below,
Iterative Operations: The iterative operations are aligned sequentially one after another
for forming the listing of the activities suitable for achievement of the final project deliverable
(Yarwood, Ryerson and Wennberg 2014). The operation development would allow the formation
of the compatible activity alignment and formation of the successive management operations.
Decision-making process: The decision making process might let the arrangement of the
enhanced business alignment. The use of decision making is helpful for forming the list of
activities and the formation of the efficient management process.
3. Leadership Qualities in project
Leadership Conduct: The leadership conduct aligns the duties and responsibilities of the
operations and deployment of the improved performance and activities (Brander 2017). The
conducting of the leadership policy is helpful for forming the efficient development in
employee’s working capability.
Providing Equal Opportunity: The equal opportunity provides a set of logical and
efficient system competence for aligning the marginal development model (Heagney 2016). The
policy can be assisted by the use of the IT framework development and the leaders can motivate
all the employs for performing better due to it.
4. Adhere to project plan

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The IT project plan for the project of ‘Installing new network server infrastructure’ is
developed for aligning the activities of the project and for developing the efficient and improved
functional development (Yarwood, Ryerson and Wennberg 2014). The formation of the project
plan had been helpful for forming the deployment of the operations and listing the formation of
the efficient and improved functions so that the new network infrastructure can be implied.
5. Efficient Communication Plan
The communication plan for the project of ‘Installing new network server infrastructure’
comprises of three steps,
 Selection of the key message
 Identification of the receiver
 Utilization of the proper medium for information transmission
Topic 3: Project Integration
1. Related Project Activities
The project plan showing the project activities is displayed below in the table,
WB
S
Task Name
Duratio
n
Start Finish
0 Installing new network server infrastructure 25 days Mon 8/27/18 Fri 9/28/18
1 Design System and Network 16 hrs Mon 8/27/18 Tue 8/28/18
2 Testing design 16 hrs Wed 8/29/18 Thu 8/30/18

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3 Ordering Components 8 hrs Fri 8/31/18 Fri 8/31/18
4 Porting of LOB software/test 40 hrs Mon 9/3/18 Fri 9/7/18
5 Building servers 40 hrs Mon 9/3/18 Fri 9/7/18
6 Testing Servers 40 hrs Mon 9/10/18 Fri 9/14/18
7 Installing and testing network components 40 hrs Mon 9/17/18 Fri 9/21/18
8 Installing Servers 40 hrs Mon 9/10/18 Fri 9/14/18
9 Pilot Testing 20 hrs Mon 9/17/18 Wed 9/19/18
10 Training applicable staff 20 hrs Wed 9/19/18 Fri 9/21/18
11 System Roll out to users 40 hrs Mon 9/24/18 Fri 9/28/18
2. Regular Consultation and Report mechanism
The support plan is developed for ensuring that the issues in the project can be managed
successfully (Hayes 2014). The required process for supporting the project of implementation of
the new server network would involve the following steps,
Step 1: Urgency Development for the implication of the change management is the
primary operation of the change management process

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Step 2: Change implementation plan is formed for ensuring that the changes are
employed successfully
Step 3: Formation of the short term vision for the project is crucial for the formation of
the supportive development factor
Step 4: Encouraging the employees and providing with the required information for the
change implication process
Step 5: Implementing the change management plan by successfully carrying out the
activities of the operations
Step 6: Monitoring the changes so that effective changes implied can be checked for any
faults or errors
3. Monitoring process for project activities
The project of new server network infrastructure development is formed for forming a new
server installation for the organization so that the deployment of the project plan can be carried
on successfully (Djalalinia et al. 2014). The monitoring of the project can be carried on by,
Alpha Test Evaluation: The alpha test evaluation would help in analysing whether the
developed network server would allow effective outcomes of the test result (Djalalinia et al.
2014). The testing is done so that the users can know about the outcomes of the application of
the test results.
Simulation Test Evaluation: The simulation evaluation testing is done so that the design
formed for the server network implementation would be compatible with the functions of the

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organization. According to Sallis (2014), the simulation represents a graphical representation of
the probable outcome of the design developed.
Topic 4: Project Follow up Activities
1. Judgment for analysis of deliverables
The finalizing of the IT project of new server network implementation is done by
utilizing the audit, impact evaluation, and monitoring process. The audit is the most common
method of evaluating the IT project and it forms the checking of the efficient project completion
(JOSEPH PHILLIPS, CBAP and PMP 2018). The compliance of the internal audit is done for
ensuring that the final project plan is made cohesively. The final deliverable for the project is a
new network server infrastructure that would help in assisting for the management of the data
storage and integration of the operations.
2. Supporting Packages for the project
The supporting packages that are helpful for the project of ‘Installing new network server
infrastructure’ include Management, Communication, Schedule Development, and Plan
Development, Network Development, Design Implementation, Installing Server, Design Testing,
Pilot Testing, Building Servers, Network Component Installation, testing of server, Training and
testing of server, and Placing components order.
3. Consultation with appropriate authorities
The extent of the project evaluation is based on the formation of the supportive
development factor. The evaluation of the project financially is done by using NPV, BCR, and
Cost benefit analysis. The evaluation of the IT project is reliable on the functionality of the

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project operations (Schwalbe 2015). The various testing results are helpful for forming the
management of the supportive management. The communication is aligned with the higher
authorities for the prospect of feasibility analysis of the project operations.

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References
Brander, M., 2017. Comparative analysis of attributional corporate greenhouse gas accounting,
consequential life cycle assessment, and project/policy level accounting: A bioenergy case
study. Journal of Cleaner Production, 167, pp.1401-1414.
Djalalinia, S., Owlia, P., Malekafzali, H., Ghanei, M., Babamahmoodi, A. and Peykari, N., 2014.
Project monitoring and evaluation: An enhancing method for health research system
management. International journal of preventive medicine, 5(4), p.505.
Eliufoo, H.K., 2017. Post Project Review and Organizational Learning: A Reflection of Building
Contractors Practices. Management, 7(5), pp.161-167.
Goetsch, D.L. and Davis, S.B., 2014. Quality management for organizational excellence. Upper
Saddle River, NJ: pearson.
Hayes, J., 2014. The theory and practice of change management. Palgrave Macmillan.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt
Assn.
JOSEPH. PHILLIPS, P.M.P., CBAP, I. and PMP, C., 2018. PMP PROJECT MANAGEMENT
PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.
Percy, L., 2016. Strategic advertising management. Oxford University Press.
Rickaby, M.A., Glass, J., Mills, G.R. and McCarthy, S., 2017. Exploring alignment of personal
values in a complex, multi-organisation construction project environment.
Sallis, E., 2014. Total quality management in education. Routledge.

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Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Yarwood, G., Ryerson, T. and Wennberg, P., 2014. Quality Assurance Project Plan Project 14-
026 Quantifying Ozone Production from Light Alkenes Using Novel Measurements of
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