Project Management: Project Initiation Document for Sustainable Business Course Trip to Uganda

This project initiation document outlines the objectives, approaches, assumptions, associated risks, timescales, budget, and staff/stakeholder analysis for a trip to Uganda to teach students about sustainability in business.

PROJECT
MANAGEMENT

TABLE OF CONTENTS
PROJECT -1....................................................................................................................................3
PROJECT INITIATION DOCUMENT..........................................................................................3
Approaches..................................................................................................................................3
Assumption.................................................................................................................................3
Associated risk with project.........................................................................................................4
Timescales....................................................................................................................................4
Budgetary informally...................................................................................................................4
Staff and stakeholder analysis......................................................................................................5
REFERENCES................................................................................................................................6

PROJECT -1
PROJECT INITIATION DOCUMENT
Project initiation document is guide pertaining to the project that clearly layout
information related to what are the objectives of project, the way it will be organized, what are
the associated risk, assumption and the way it can be avoided for better outcome. QAHE
business management faculty is planning to design a new course of Sustainable business that will
focus on ethical and environmental business issue (Larsson and Larsson, 2020). So the project is
related to trip organize to Uganda in order to teach student about concept of sustainability.
Project initiation document of trip to Uganda can be illustrated as follows:
Objectives
1. “To organise trip to Uganda in order to teach student about the concept of sustainability
of environment for benefits of people living in society”.
2. “To add more and more number of student in the new course so that university can earn
high profitability”.
3. “To introduce or design new course of sustainable development for benefits of
university”.
Approaches
Lean is the project management approach that has been used by the project manager to
organised and managed the trip of Uganda so that people can have fun and entertainment.
Through making use of lean approach, manager has emphasis on making optimum use of
available resources, reduce the amount of associated wastage for maximum outcome.
Furthermore, project manager has lay efforts on understanding, monitoring all the expense,
activities of companies so that qualitative services can be rendered to customers at minimum cost
(Silvius, 2017). Likewise, manager has evaluated different hotels and accommodation that offer
space to people to live at what price, along with their services. So that they can take right
decision to select a particular hotel, transportation to visit Uganda trip for teaching student
related to concept of sustainability.
Assumption
1. The hotels, accommodation and transportation facilities related to trip of Udanga will be
in well designed manner.

2. Same contribution will be taken from all the student that are willing to go to trip of
Uganda.
3. Accuracy of the project will be maintained to avoid any future delay of completion of
project (Kerzner, 2018).
Associated risk with project
Project always involves certain amount of risk such as financial, external environment
risk and performance so project manager need to find out alternative method that could be used
to overcome the risk. Such as, in order to organised the Uganda trip, college need to invest its
capital in organising the event. Furthermore, there are numerous changes in external environment
such as policies of government, taste and preference of customers thereby they can impact the
project in terms of delay and others
(Sanchez and Terlizzi, 2017). At last performance risk may also arise, such as may be team
member are not able to performed as desired which result in challenges in effective completion
of project in desired manner.
Timescales
In order to complete the project it is assumed that around 1 month will be required to book the
hotel and accommodation for student to live, eat food, make arrangement of transportation
facilities so that they can visit different place and have fun.
Budgetary informally
Budget basically represent crucial information related to expense that is made related to
project and the manner in which they can be utilised for maximum outcome of project (Lock,
2017). Therefore, the associated expense related to trip of Uganda can be explained as follows:
Expense Amount (£)
Electricity bill 1000
Salaries and wages to team member 2500
Advertisement cost 1500
Stationary expense 500
Material and equipment cost 1500

Planning expense 500
Other miscellaneous 500
Total 8000
Staff and stakeholder analysis
Stakeholder are key individual that are interested and are being affected by particular
project, so they need to be considered while taking any decision related to the project for fruitful
results (Radujković and Sjekavica, 2017). So, staff and stakeholder that are interested or
associated with the project of trip to Uganda can be explained as follows:
Stakeholders Significance
Parents Permission from parent of student will need to be taken related to
whether they allow the student to travel to Uganda in order to learn about
the concept of sustainability.
Students They are the individual that will go to trip to Uganda to learn about the
sustainability concept in effective manner. So they are also crucial in
project.
Project Manager Project manager is the one that is responsible for organising and
managing the event successfully. Thereby its role is important because it
will organised and arrange the Uganda trip.
Team Members In order to organised the project, there are various skilled and
knowledgable staff or team members required. So their involvement in
project is also necessary.

REFERENCES
Books and journals
Kerzner, H., 2018.
Project management best practices: Achieving global excellence. John Wiley
& Sons.
Larsson, J. and Larsson, L., 2020. Integration, application and importance of collaboration in
sustainable project management.
Sustainability, 12(2). p.585.
Lock, D., 2017.
The essentials of project management. Routledge.
Radujković, M. and Sjekavica, M., 2017. Project management success factors.
Procedia
engineering, 196. pp.607-615.
Sanchez, O. P. and Terlizzi, M. A., 2017. Cost and time project management success factors for
information systems development projects.
International Journal of Project
Management, 35(8). pp.1608-1626.
Silvius, G., 2017. Sustainability as a new school of thought in project management.
Journal of
cleaner production, 166. pp.1479-1493.