Project Management - Paper

Running head: PROJECT MANAGEMENT
Development of notification system for notifying the patients about an epidemic
Name of the Student
Name of the university
Author’s Note

1
PROJECT MANAGEMENT
Executive summary
The main focus of the paper is on the Health Ministry of New Zealand that aims to identify
proper ways of notification to the public of New Zealand about the occurrence of an epidemic.
After undertaking proper feasibility analysis in this paper, it is identified that mobile app is the
most preferable interface for notifying the public. In addition to this, the paper also reflects on
the various strategies that manages cost, quality as well as scope of the project effectively.

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PROJECT MANAGEMENT
Table of Contents
Overview of the project...................................................................................................................3
Task 1: Project Initiation.................................................................................................................4
1.1 Feasibility study of the project..............................................................................................4
1.2 Performing project selection model.....................................................................................10
1.3 Project charter......................................................................................................................11
Task 2: Project planning................................................................................................................15
2.1 Project scope, WBS as well as ways for controlling scope.................................................15
2.2 Cost profile for the cost and implementation of cost control technique..............................18
2.3 Implementation of quality management principles for analyzing its impact on the project23
Bibliography..................................................................................................................................25

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PROJECT MANAGEMENT
Overview of the project
Manatū Hauora is the Health Ministry of New Zealand that aims to undertake proper
investigation about the ways which will be helpful in providing notification to the public about
the occurrence of epidemic. The investigation which will be conducted must be done
successfully by reading the website of Health Ministry as well as by researching a number of
articles for finding out if there was proper solution which could be adapted for providing quick
as well as effective notification system for the epidemic which was generally occurring in New
Zealand. Furthermore, it is found that the Health Ministry will accept a system which will be
adapted from different solutions. The notification system generally has two interfaces which will
include wither a website or a mobile app.
The paper mainly reflects on the project initiation document that analyzes the feasibility
study of both the interfaces for making sure whether the undertaken project is feasible or not.
The paper also uses proper selection model for identifying which of the option is correct.
Furthermore, the paper creates proper project charter for the project that mainly incorporates all
the details of the project. The project planning report generally includes information about
project scope, scope control technique, project cost profile as well as different types of cost
control techniques. Moreover, the paper elaborates various types of quality management
principles for showing the impact of the selected project.

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PROJECT MANAGEMENT
Task 1: Project Initiation
1.1 Feasibility study of the project
Feasibility study of Website
Economic feasibility: The economic feasibility report that is provided helps in
showcasing that the website development project is feasible as the ROI of the project will be
around 0.7.
Project Cost-Benefit Analysis for website development
Analysis
Variables:
Discount
Rate Used
5.00
%
Annual
Benefits
$
80,00
0.00
Annual
Operational
Costs
$
35,00
0.00
One-Time
Development
Cost
$
50,00
0.00
Year of

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PROJECT MANAGEMENT
Project
0 1 2 3 4 5
TOT
ALS
Economic
Benefit $0.00
$
80,000.0
0
$
80,000.0
0
$
80,000.
00
$
80,000.
00
$
80,000.0
0
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Benefits $0.00
$76,190.
48
$72,562.
36
$69,107
.01
$65,81
6.20
$62,682.
09
NPV of all
BENEFITS $0.00
$
76,190.4
8
$
1,48,752
.83
$
2,17,85
9.84
$
2,83,67
6.04
$
3,46,358
.13
$
3,46,3
58.13
One-Time
COSTS
$
(50,00
0.00)
Recurring
Costs $0.00
$
(35,000.
00)
$
(35,000.
00)
$
(35,000.
00)
$
(35,00
0.00)
$
(35,000.
00)

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PROJECT MANAGEMENT
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Recurring
Costs $0.00
$
(33,333.
33)
$
(31,746.
03)
$
(30,234.
32)
$
(28,79
4.59)
$
(27,423.
42)
NPV of all
COSTS
$
(50,00
0.00)
$
(83,333.
33)
$
(1,15,07
9.37)
$
(1,45,31
3.68)
$
(1,74,1
08.27)
$
(2,01,53
1.68)
$(2,01
,531.6
8)
Overall NPV
$
1,44,8
26.45
Overall ROI
0.7186
Technical feasibility: In order to develop the website by the Health Ministry of New
Zealand, the present hardware and software are feasible as will be capable of running codes,
undertaking testing as well as implementation within time without creating any error (Kerzner,
2017).

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PROJECT MANAGEMENT
Operational feasibility: The website which will be developed for provided notification
for the users are not considered as the appropriate selection as the users need to carry their laptop
wherever they go in order to get notification or they will get late update (Kerzner, 2019).
Furthermore, if the website is opened in phones then the users does not get proper screen to view
the updates properly and therefore the operational efficiency of website for providing notification
related with epidemic is not appropriate.
Feasibility of mobile app
Financial analysis: The cost benefit analysis that is undertaken assists in depicting that
the undertaken project is feasible as the ROI of the project is around 0.47.
Project Cost-Benefit Analysis by Health Ministry of New Zealand for mobile app
development
Analysis
Variables:
Discount
Rate Used
5.00
%
Annual
Benefits
$
75,00
0.00
Annual
Operational
Costs
$
40,00
0.00

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PROJECT MANAGEMENT
One-Time
Development
Cost
$
47,00
0.00
Year of
Project
0 1 2 3 4 5
TOT
ALS
Economic
Benefit $0.00
$
75,000.0
0
$
75,000.0
0
$
75,000.
00
$
75,000.
00
$
75,000.0
0
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Benefits $0.00
$71,428.
57
$68,027.
21
$64,787
.82
$61,70
2.69
$58,764.
46
NPV of all
BENEFITS $0.00
$
71,428.5
7
$
1,39,455
.78
$
2,04,24
3.60
$
2,65,94
6.29
$
3,24,710
.75
$
3,24,7
10.75
One-Time
COSTS
$
(47,00
0.00)

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PROJECT MANAGEMENT
Recurring
Costs $0.00
$
(40,000.
00)
$
(40,000.
00)
$
(40,000.
00)
$
(40,00
0.00)
$
(40,000.
00)
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Recurring
Costs $0.00
$
(38,095.
24)
$
(36,281.
18)
$
(34,553.
50)
$
(32,90
8.10)
$
(31,341.
05)
NPV of all
COSTS
$
(47,00
0.00)
$
(85,095.
24)
$
(1,21,37
6.42)
$
(1,55,92
9.92)
$
(1,88,8
38.02)
$
(2,20,17
9.07)
$(2,20
,179.0
7)
Overall NPV
$
1,04,5
31.68
Overall ROI
0.4748

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PROJECT MANAGEMENT
Technical feasibility: The software as well as hardware that are mainly used for
developing the mobile app for the Health Ministry of New Zealand are capable of undertaking
the work of coding, deployment, implementation as well as testing successfully.
Operational feasibility: As the world is preferring smartphones and as smartphones can
be carried easily therefore, it will be one of the best options in order to provide notification about
the occurrence of the epidemic (Kerzner, 2017). Furthermore, mobile app can provide push up
notification instantly and further assists the public of New Zealand to access app both in the
online as well as offline mode.
1.2 Performing project selection model
Decision matrix is considered as one of the project selections models that helps in
comparing two different alternatives solutions in order to identify the best solution for the New
Zealand Health Ministry. The decision matrix is provided below:
Criteria Value Mobile app
development
Website from
development
Project value 20% 15% 15%
Instant access to
offline and online
mode
30% 30% 20%
Push notification 30% 25% 10%
Feasibility 20% 15% 15%
Total 100% 90% 60%
Rank 1st rank 2nd rank

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It is analyzed from the entire paper that mobile app development is the best interface that
is mainly needed by the Health Ministry of New Zealand in order to provide update about the
epidemic to the public. Furthermore, the mobile app is considered to be appropriate as it can be
able to provide instant push notifications to the public. Furthermore, the mobile app can be
accessed in both the offline as well as online mode successfully whereas website cannot be.
1.3 Project charter
Project background
The paper mainly reflects on the Health Ministry of New Zealand that mainly aims to
find proper notification system in order to update the public of New Zealand about the epidemic
that occurs. For undertaking this step, the organization wants to review the website of Health
Ministry as well as a number of journal articles for getting proper method of notifying the public.
After undertaking proper feasibility analysis as well as project selection model, it is analyzed that
mobile app is much more appropriate in compare to the website for providing notification to the
New Zealanders. Furthermore, mobile app is analyzed to be quite appropriate as with the help of
mobile app proper notification can be provided to the public whether they have proper facility of
internet or not. Ina addition to this, mobile app helps in providing proper push notification so that
the public get instant information about the epidemic that occurs.
Goals of the project
The project goals include:
 Development of mobile app for notifying the stakeholders about the occurrence of
epidemic

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 To give instant notification to the public of New Zealand so that they can get the
information at that moment of time
 To provide access in both offline and online mode so absence of internet does not
become any obstruction.
Scope
The scope of the project is listed below:
 Conducting feasibility analysis of the project solutions
 Database development as well as adding features for instant update
 Proper implementation of the app
 Undertaking testing as well as deployment
 Using project selection model
 Development of project charter and budget report
 Designing the prototype of the project
Key stakeholders
Resource Name Type
Max.
Units
Std. Rate Ovt. Rate Cost/Use Accrue At
Base
Calendar
Project manager Work 100% $ 50.00/hr $ 0.00/hr $ 0.00 Prorated Standard
Project planner Work 100% $ 45.00/hr $ 0.00/hr $ 0.00 Prorated Standard
Financial manager Work 100% $ 40.00/hr $ 0.00/hr $ 0.00 Prorated Standard
HR manager Work 100% $ 40.00/hr $ 0.00/hr $ 0.00 Prorated Standard
IT manager Work 100% $ 45.00/hr $ 0.00/hr $ 0.00 Prorated Standard
Application Work 100% $ 46.00/hr $ 0.00/hr $ 0.00 Prorated Standard

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PROJECT MANAGEMENT
manager
Database
administrator
Work 100% $ 45.00/hr $ 0.00/hr $ 0.00 Prorated Standard
Coder Work 100% $ 44.00/hr $ 0.00/hr $ 0.00 Prorated Standard
Tester Work 100% $ 40.00/hr $ 0.00/hr $ 0.00 Prorated Standard
Project milestones
Milestone Completion date
Milestone 1: Getting approval for app development Fri 10-04-20
Milestone 2: Getting approval for the design phase of the app Fri 01-05-20
Milestone 3: Completion of deployment phase Thu 11-06-20
Milestone 4: Releasing resources involved in project Fri 19-06-20
Project budget
It is found that around $47,000 is mainly required in order to carry out the project
successfully within the time that is estimated.

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PROJECT MANAGEMENT
Constraints, Assumptions and risks
Constraints
 If the financial managers are not much experienced and they are unable to estimate the
budget for app development then the project may face financial issues which can obstruct
the progress of the project.
 If the schedule of the project is not effectively tracked then the manager of the
organization can face a lot of challenges in finishing work on time that will cause delay.
 If the quality assurance team are unable to manage the quality then a number of quality
challenges will occur that further causes a number of issues in project progress.
Assumptions
 As per the assumption of the manager, the entire work of mobile app development will
generally get completed within 64 days.
 It is also assumed that the public of New Zealand will be able to get instant notification
about the epidemic through their mobile app either the phone is in online or offline mode.
Risks
 Improper tracking of project schedule can cause slippage that further can cause delay of
the project activities.
 Budget shortfall can cause a umber of financial issues which further can obstruct the
project progress
 If the designers are not experienced then they are unable to create proper design and as
result face a lot of challenges in developing the app

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Task 2: Project planning
2.1 Project scope, WBS as well as ways for controlling scope
Project scope
In-scope
The scope of the project is listed below:
 Conducting feasibility analysis of the project solutions
 Using project selection model
 Development of project charter and budget report
 Designing the prototype of the project
 Database development as well as adding features for instant update
 Proper implementation of the app
 Undertaking testing as well as deployment
Out-scope
 Details and personal information about the project stakeholders are not provided in the
project report
 The facility of training is not arranged for the project stakeholders.

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Work breakdown structure
Development of mobile
app interface by Health
Ministry of New Zealand for
providing notification
about epidemic
Initiation phase
Identyfying the
issues
Suggesting solution
Undertaking
feasiability analysis
of the solutions
Using project
selection model
Identyfying the best
solution
Milestone 1: Getting
approval for app
development
Planning phase
Developing project
charter
Identyfying the
budget
Hiring stakeholders
Determining issues
related with project
Milestone 2: Getting
approval for the
design phase of the
app
Execution phase
Design of the
prototype
Getting approval for
the design
Coding
Database
development
Adding features of
instant notification
Updating details
feature
Implementation of
app
Testing
Deployment
Milestone 3:
Completion of
deployment phase
Close out phase
Post project review
Signing off by
stakeholders
Developing
documentation
Milestone 4: Releasing
resources involved in
project
Figure 1: Work breakdown Structure
(Source: Created by Author)

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PROJECT MANAGEMENT
Ways for avoiding scope creep
Scope creep within project management generally refers to changes as well as
uncontrolled growth that occurs after the beginning of the project. It is found that in order to
avoid the problem of scope creep, following steps are used:
Understanding project vision: It is quite necessary to properly understand the vision of
the project properly so that the mobile app development get completed on time for avoiding
scope creep. It is important to meet the project drivers so that the entire overview of the project
can be shared with the entire team for accomplishing objectives (Corvello et al., 2017).
Understanding project priorities: It is necessary to properly understand the priorities of
the project quite effectively so that the project team can be able to execute the priorities properly
for avoiding the issues related with scope creep.
Documenting requirements: The requirements of the project must be effectively
documented so that the stakeholders of the project can get proper idea about the different types
of needs so that on the basis of such requirements, the mobile app will be created (Pheng, 2018).
This helps in avoiding the challenges that are associated with scope creep.
Setting change control procedure: The changes which are needed in the project needs to
be documented so that the higher management can be able to review such changes and can be
able to make proper decision. If the changes are analyzed to be important for benefiting the
mobile app development for providing notification related with the epidemic then approval will
be provided otherwise the change request will be rejected. If the changes are not occurred then it
will be helpful in controlling the project scope for avoiding the problem of scope creep.

18
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Development of project schedule: Proper schedule for the project needs to be created so
that the project manager can be able to progress as per the task list that is mainly developed in
the planning phase of the project (Park et al., 2017). If the project gets slipped then the project
will face delay that further causes scope creep in the project.
Scope verification: It is very much important to check the scope by properly
understanding the requirements of the project. If the scope of the project is properly verified in
each step of the project then the chances of scope creep reduces. Furthermore, the scope details
must be provided to the sponsors as well as stakeholders to give proper detail so that they can
complete the work on time.
2.2 Cost profile for the cost and implementation of cost control technique
Cost profile for the cost
It is found that around $47,000 is mainly needed for developing the mobile app interface
by the Health Ministry of New Zealand in order to give proper notification about the occurrence
of epidemic.
WBS Task Name Duration Start Finish
Resource
Names
Cost
0 Development of
mobile app interface
by Health Ministry
of New Zealand for
providing
notification about
64 days Tue 24-
03-20
Fri 19-06-20 $ 47,000.00

19
PROJECT MANAGEMENT
epidemic
1 Initiation phase 14 days
Tue 24-
03-20
Fri 10-04-20 $ 5,280.00
1.1
Identifying the
issues
3 days
Tue 24-
03-20
Thu 26-03-20 Project manager $ 1,200.00
1.2
Suggesting
solution
2 days
Fri 27-
03-20
Mon 30-03-20 Project planner $ 720.00
1.3
Undertaking
feasibility analysis of
the solutions
3 days
Tue 31-
03-20
Thu 02-04-20
Financial
manager
$ 960.00
1.4
Using project
selection model
4 days
Fri 03-
04-20
Wed 08-04-20 Project manager $ 1,600.00
1.5
Identifying the
best solution
2 days
Thu 09-
04-20
Fri 10-04-20 Project manager $ 800.00
1.6
Milestone 1:
Getting approval for
app development
0 days
Fri 10-
04-20
Fri 10-04-20 $ 0.00
2 Planning phase 15 days
Mon 13-
04-20
Fri 01-05-20 $ 5,280.00
2.1
Developing
project charter
4 days
Mon 13-
04-20
Thu 16-04-20 Project manager $ 1,600.00
2.2 Identifying the 3 days Fri 17- Tue 21-04-20 Financial $ 960.00

20
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budget 04-20 manager
2.3
Hiring
stakeholders
6 days
Wed 22-
04-20
Wed 29-04-20 HR manager $ 1,920.00
2.4
Determining
issues related with
project
2 days
Thu 30-
04-20
Fri 01-05-20 Project manager $ 800.00
2.5
Milestone 2:
Getting approval for
the design phase of
the app
0 days
Fri 01-
05-20
Fri 01-05-20 $ 0.00
3 Execution phase 29 days
Mon 04-
05-20
Thu 11-06-20 $ 33,360.00
3.1
Design of the
prototype
4 days
Mon 04-
05-20
Thu 07-05-20 Project manager $ 1,600.00
3.2
Getting approval
for the design
1 day
Fri 08-
05-20
Fri 08-05-20 Project planner $ 360.00
3.3 Coding 5 days
Mon 11-
05-20
Fri 15-05-20 Coder $ 1,760.00
3.4
Database
development
3 days
Mon 18-
05-20
Wed 20-05-20
Database
administrator,
Hardware and
software [1]
$ 16,080.00
3.5 Adding features 4 days Thu 21- Tue 26-05-20 Application $ 1,472.00

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PROJECT MANAGEMENT
of instant notification 05-20 manager
3.6
Updating details
feature
3 days
Wed 27-
05-20
Fri 29-05-20
Application
manager,
Additional cost
[1]
$ 6,352.00
3.7
Implementation
of app
4 days
Mon 01-
06-20
Thu 04-06-20
Application
manager, IT
manager
$ 2,912.00
3.8 Testing 2 days
Fri 05-
06-20
Mon 08-06-20 Tester $ 640.00
3.9 Deployment 3 days
Tue 09-
06-20
Thu 11-06-20
Application
manager, IT
manager
$ 2,184.00
3.10
Milestone 3:
Completion of
deployment phase
0 days
Thu 11-
06-20
Thu 11-06-20 $ 0.00
4 Close out phase 6 days
Fri 12-
06-20
Fri 19-06-20 $ 3,080.00
4.1
Post project
review
2 days
Fri 12-
06-20
Mon 15-06-20
Project manager,
Project planner
$ 1,520.00
4.2
Signing off by
stakeholders
1 day
Tue 16-
06-20
Tue 16-06-20 Project planner $ 360.00
4.3 Developing 3 days Wed 17- Fri 19-06-20 Project manager $ 1,200.00

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PROJECT MANAGEMENT
documentation 06-20
4.4
Milestone 4:
Releasing resources
involved in project
0 days
Fri 19-
06-20
Fri 19-06-20 $ 0.00
Cost control technique
The cost control technique that is mainly used in order to use the project funds quite
efficiently are mainly listed below:
Holding meetings: The main objective of conducting the meeting during the entire
project course is to properly assembling as well as managing the project team so that they can be
capable of accomplishing the goals (Banker et al., 2018). During the time of the meeting, the
manager must provide proper overview of the work by properly elaborating the gaols and issues
for properly establishing effective communication with the project team.
Performing quality control: By successfully controlling the quality, it will be quite
possible to finish the app development work within line as well as within the expectations.
Quality control within the entire business have a number of activities including various types of
technical standards, product requirement establishment as well as setting proper expectations of
the business. If the quality of the project gets managed then the changes of increasing budget in
the project increases.
Tracking work progress: In this particular step, the project needs to be monitored,
measured as well as controlled for ensuring that the entire project gets accomplished within the
time. The manager needs to track the progress of the project regularly so that the project does not

23
PROJECT MANAGEMENT
get slipped. If schedule slippage occurs then budget for the mobile app development increases
and therefore tracking work progress is one of the important steps for cost control.
Management of resources: The project resources that are used for executing project
activities needs to be used properly so that the project does not face resource shortage in the
project (Diefenbach, Wald & Gleich, 2018). If resource shortage occurs then the project
manager needs additional resources for finishing the project which increases the total cost of the
project. Therefore, proper resource management generally helps in controlling cost.
Issue management: Issue management generally aims to resolve all the types of
challenges that generally affect the project success. This particular process generally takes a
number of steps for determining the issue as well as for proper assessing their impact. In addition
to this, proper action is mainly taken for managing issues otherwise the cost of the project can
increase (Banker et al., 2018). Therefore, this particular step plays an important role in
controlling the cost for finishing the work within the budget that is assumed.
2.3 Implementation of quality management principles for analyzing its impact on the
project
Six sigma which is a quality management principle is mainly applied to the selected
project for analyzing its impact on the project that is selected. This is mainly utilized by the
project manager for effectively improving the quality of the mobile app which will be developed
for giving the public of New Zealand proper notification about the occurrence of an epidemic.
This method further helps in improving business procedure by utilizing proper statistical analysis
(Chugani et al., 2017). Furthermore, it is one of the data driven methodology as well as approach
that further helps in eliminating defects that occur within the business or any type of
organizational procedure.

24
PROJECT MANAGEMENT
With the help of the Six sigma, the project managers can be able to flowchart the entire
procedure and with the help of this particular method, the flowcharting generally helps in
enabling documentation about a particular business procedure. The documentation generally
includes different types of aspects of the business process including the roles as well as decision
points for the overall work performance of the project for meeting the various requirements of
the client during the development of the app.
One of the most reason of using Six Sigma while developing the mobile app is that Six
sigma helps in reducing defects. This method helps in improving accuracy by properly
minimizing defects across the value which is mainly stream within the entire procedure
(Stamatis, 2019). By properly utilizing this technique, the employees must be able to determine
the different areas of the problem that the project team is facing during development of the app
so that the quality expectation of the project does not generally compromised.
Furthermore, with the help of this specific tools, the project manager can be able to
ensure that the entire project will get completed within the budget (Westgard & Westgard, 2017).
Therefore, the manager can be able to adopt proper mindset which will be helpful in providing
benefit to the health ministry of New Zealand that further results in properly improved bottom
line.

25
PROJECT MANAGEMENT
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PROJECT MANAGEMENT
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