Project Management: Residential Building Construction in New South Wales, Australia

The paper mainly reflects on the construction of residential building in the area of New south wales, Australia. The main aim of the project is to provide accommodation to the people who generally moves from other areas of Australia for job as the area of New South Wales is considered as one of the technology hubs.

Running head: PROJECT MANAGEMENT
Project: Residential Building construction Project in New South Wales, Australia
Name of the student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Executive Summary
The paper mainly reflects on the construction of residential building in the area of New south
wales, Australia. The main aim of the project is to provide accommodation to the people who
generally moves from other areas of Australia for job as the area of New South Wales is
considered as one of the technology hubs. It is identified that the paper generally reviews
number of articles in order to collect information related with scheduling process, resource
management as well as communication. Moreover, proper communication plan for the
project is provided for the building construction. In addition to this, the screenshots for
network diagram as well as gnat chart is provided for showcasing the time and budget that is
necessary for the project.

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Table of Contents
1. Introduction............................................................................................................................3
2. Scope of the project................................................................................................................3
3. Project schedule.....................................................................................................................5
3.1 Discussion on the project scheduling process..................................................................5
3.2 Sample screenshots of Gantt chart and Network diagram...............................................8
4. Resource plan.........................................................................................................................9
4.1 Discuss project resource management.............................................................................9
4.2 Steps for handling resource shortage and over allocation..............................................13
4.3 Key resources for the project.........................................................................................16
4.4 Screenshots for resource allocation................................................................................16
5. Communication plan............................................................................................................18
5.1 Project communication management.............................................................................18
5.2 Key stakeholders in the project......................................................................................20
5.3 Development of communication plan for the project....................................................20
6. Conclusion............................................................................................................................24
Bibliography.............................................................................................................................26

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1. Introduction
The paper mainly reflects on the residential building construction in New South
Wales, Australia. It is identified that in the present era of technology, New South Wales is
becoming a technology hub due to which number of people are generally coming there in
order to get a job. As the number of populations is generally rising in the area of New South
Wales, it is very much necessary for the government to provide permission for the
construction of the new residential buildings so that the employees can easily get
accommodation. The work that is associated with the construction of residential building will
generally be undertaken by the ABC consultancy which is one of the well-known
construction company of Australia. The work that is mainly undertaken by the ABC
consultancy in order to start with the work of construction mainly includes proper analysis of
the location, bidding, identifying proper suppliers as well as contractors.
The entire report contains information about the construction of residential building
in New South Wales, Australia. The report showcases project scope, schedule as well as
resource plan of the project. In addition to this, it is found that number of papers as well as
journal articles are generally reviewed in order to elaborate the scheduling process, resource
management as well as the importance of communication plan within the project.
Furthermore, proper communication plan is developed for the project for reflecting how the
project stakeholders generally communicate in order to complete the construction related
work that is mainly associated with the construction of residential building in New South
Wales, Australia
2. Scope of the project
It is stated by Banfield et al. (2014), that the project scope is mainly considered as a
part of project planning which generally involves determination as well as documentation of

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the specific lists of the project deliverables, goals, functions as well as costs that are mainly
associated with the project. It is very much significant to pin down the entire project scope
earlier in the lifecycle as it is found that the project scope can greatly impact the cost as well
as the schedule of the project. On the other hand, it is stated by Siami-Irdemoosa Dindarloo
and Sharifzadeh (2015) that the scope of the project is mainly defined by the work
breakdown structure which generally takes the scope statement and then subdivides the major
deliverables of the project into smaller as well as manageable packages of the project
activities. Moreover, it is found that the work breakdown structure that is mainly provided
below mainly helps in defining the scope for the construction of residential building in New
South Wales, Australia (Nam et al. 2016) It is mainly defined as one of the key project
deliverables that helps in organizing the work of the team into number of manageable
sections.
The WBS is generally utilized for reducing the complicated activities of the project to
different collection of project tasks and thus it is considered to be significant for the managers
of the project to efficiently finishing the complex project activities (Basten et al. 2018). In
addition to this, it is found that as the WBS of the project are measurable, the project
management generally takes the responsibility of assigning specific costs to each of the
project activities. The WBS generally helps the project managers in distributing the budget of
the project into defined packages which are generally linked with the tasks of the project for
making sure that the cost that is needed to executing each of the project activities generally
does not exceed the total costs of the project (Andersen 2014). The WBS of the project is
generally provided below:

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Figure 1: Work breakdown Structure
(Source: Created by Author)
3. Project schedule
3.1 Discussion on the project scheduling process
According to Hu et al. (2016), project scheduling is defined as one of the
mechanisms that helps in communicating the tasks that are required to be done and also helps
in reflecting on the organizational resources which are allocated for completing the project
tasks in the given timeframe. It is found that the schedule of the project is one of the
documents that helps in collecting the works that are generally needed to be done for
delivering the project on time. On the other hand, it is stated by Jalili and Ford (2016) that

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scheduling is one of the inexact procedures that helps in trying to predict the future of the
project. It is found that when it is not possible to know the certainty about the time that is
generally required by the project then it is very much necessary to utilize the project
scheduling techniques for getting proper idea about the project completion time.
It is identified that project time management generally includes two different
processes for scheduling and planning the tasks of the project as well as activities that are
generally required in order to finish the project on time (Wang et al. 2014). It is found that
project activities planning as well as scheduling is considered as one of the process group of
the project that helps in managing the project time. The steps which are generally required to
be followed for scheduling the project activities are generally listed below:
Setting up the project activities: It is found that in the first project step, the project
will be able to properly define the amount of work or actions which are generally needed to
be done for producing the project deliverables in a very much timely manner (Lei et al.
2016). It is identified that the input for this procedure is generally considered as the project
deliverable statement. In addition to this, it is found that the project manager generally
utilizes proper documents for defining the level activities that are generally utilized for
creating the schedule of the project. It is stated by Singh (2014) that the project manager must
also work on the development of the project activities that are helpful in simplifying the
project scheduling and planning.
Defining the relationship: In the next step of the project, the project manager needs
to make proper sequence of the project activities that are generally identified in the initial
step of the project. According to Joslin and Muller (2015), the manager will generally use the
lists of the project activities as well as milestone list for defining the relationship among the
various activities of the project. By using the PM software, it is needed to set up proper

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priorities for the activities of the project and for making the task sequences that are generally
sorted as well as organized by importance as well as urgency (Hornstein 2015). Additionally,
it is found that it is very much necessary to define the dependencies that exists between the
various activities of the project. It is found that the activities with internal dependencies
generally refers to any of the actions that are generally undertaken by the project team for
producing the deliverables within the present working conditions of the environment
(Todorovic et al. 2015). Furthermore, the activities with external dependencies generally
refers to non-project related factors that helps in defining the success of the project associated
activities. It is quite necessary to define both types of the activity dependencies and must be
added for sequencing as well as prioritizing the activity lists of the project (Too & Weaver
2014). After the relationships are defined, the project manager generally updates the
activities of the project by outlining the dependencies as well as linking them to the scope
statement of the project.
Estimating the project resources: In this specific project step, the project manager
generally takes the responsibility of reviewing the requirements of the stakeholders for
estimating the amount of resources that are generally needed for performing the activities of
the project quite effectively (Sanchez 2015). It is analyzed that both expert judgement as well
as alternative analysis method must be properly utilized for this purpose. In addition to this, it
is found that the constraint time of the project must be properly considered while estimating
the resources of the activities (De Carvalho et al. 2015). The project manager who works in
cooperation with the various experts as well as teams of the project must be able to produce
proper resource calendars and for defining the needed resources of the project. It is found that
once all the information as well as details are properly collected as well as analyzed then it
must be utilized for making proper decomposition for the activity resources of the project that
are generally categorized by types, time as well as project priorities (Conforto et al. 2014).

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Estimating the project durations: The final step in project scheduling generally
requires to estimate the time which is mainly required for accomplishing each of the project
activities. This is generally about setting up proper duration of the project activities as well as
tasks. It is identified that the duration of the project is generally dependent on the amount of
the work effort as well as on the availability of the activity resources of the project (Chih &
Zwikael 2015). It is very much important to properly review the decomposition of the project
activities for the project manager in order to properly estimate the work periods that are
generally needed for completing the activities of the project. Furthermore, it is found that the
output of this particular procedure is the estimation of the activity duration that are generally
linked with the deliverables of the project (Sanchez 2015). This information is generally
utilized for the development of the project implementation schedule.
3.2 Sample screenshots of Gantt chart and Network diagram

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Figure 1: Gantt chart
(Source: Created by Author)
Figure 2: Network diagram
(Source: Created by Author)
The Gantt chart as well as network diagrams that are generally provided above helps
in reflecting the dependencies of each of the project activities and it also helps in reflecting
the time which is required by each of the project activities for finishing the activities of the
project effectively (Too & Weaver 2014). The execution of each of the project activities for
construction of the residential building is generally dependent on the dependencies of the
project and as per the dependencies each of the activities are generally completed for
achieving the project related activities.
4. Resource plan
4.1 Discuss project resource management
According to Clark et al. (2016), project resource management mainly consists of
acquisition as well as deployment of various types of external as well as internal resources
that are generally needed for delivering the project, programme as well as portfolio of the

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project. On the other hand, it is stated by Jennings and Stadler (2015) that the resources
which are generally required for delivering the project include people, machinery as well as
technologies that are generally required for delivering the work of the project. The resources
can generally be obtained either internal from the host organization or can be procured from
various types of external sources.
It is very much necessary to know the resources that are generally needed for
finishing the project activities and the resources which are generally needed mainly includes
people, materials as well as machinery. The resources which are generally obtained with the
help of the host organization must be successfully procured from various external sources. It
is stated by Albrecht et al. (2015) that utilizing the resources of an organization in very much
efficient way for finishing the activities of the project is considered as proper resource
management. It is found that the resources generally include both the tangible resources
including the equipment, financial resources as well as labour resources (Brewster et al.
2016). The concept of resource management generally includes various types of ideas
including the information about the physical resources that are generally needed in for
completing the activities of the project successfully by utilizing the resources efficiently.
It is identified that managing the resources of the project is considered as one of the
crucial services of the organization. It is found that there are number of factors that are
generally helpful in determining the ways in which the professionals within the project
generally engage with the resource management process of the project (Manvi & Shyam
2014). The steps that are generally used for managing the project resources are generally
elaborated below:
Understanding the demand of the project: It is very much necessary to properly
understand the demand that are generally needed for executing the entire activities of the

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project quite significantly. Proper understanding about the various demands of the project are
very much necessary to know about the needs of the project effectively so that the resources
are supplied by the suppliers for appropriate project management.
Assigning resources as per the demand: It is quite necessary to assign the project
resources to the project as per the requirement. After reviewing the requirement of the
resources for executing each of the activities of the project as the project manager generally
takes the responsibility of assigning the resources of the project (Knies et al. 2015). If the
resources are not assigned as per the need of the project then it is not possible to analyze the
required resources and as a result the project manager needs to spend more on the resources
and thus in order to avoid overuse of resources, it is very much necessary to assign the
resources of the project as per the requirement.
Prioritizing: It is very much necessary for each of the organization to arrange the
projects in priorities that are generally in progress. It is very much important to arrange the
project as per the priorities in order to meet with the leaders of the project. In addition to this,
it is quite necessary to assess as well as score the project priorities as per the clear factors of
the project (Bolman & Deal 2017). In addition to this, it is quite important for form proper
formalized as well as clear plan of priorities with proper values for claryfying the priorities of
the project team members. Moreover, it is quite necessary to assign the resources to the
project as per the priorities.
Timelines: In order to analyze the time for which the resources are assigned within
the project, it is very much necessary to analyze the time that is needed by each of the
activities of the project for finishing the project activity. With the help of the past project
experience, one can be able to estimate the time of the project which generally helps in
reflecting the required time for which the project resources are needed to be assigned so that

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PROJECT MANAGEMENT
the project can get completed successfully (Stone et al. 2015). However, it is found that if the
timeline of the project is not effectively analyzed then it can create number of challenges
related to the use off resources. Thus, in order to manage the project resources, it is quite
important to analyze the timeline project timeline properly as well as effectively.
Accurate tracking: Tracking is considered as one of the best practices that are
generally helpful in reflecting the amount must be allocated properly of resources that are
generally being utilized for the progress of the project (Boon et al. 2018). It is found that with
the help of the task tracking procedure, each of the resource of the project must enter their
hours on the daily basis. it not only helps in improving the accuracy but also helps in
reflecting whether the resources that are generally utilized within the project are used
properly or not. In addition to this, it is found that the procedure generally helps in improving
the accuracy but the supervisors will generally pinpoint the distractions from less urgent
related priorities (Voegtlin & Greenwood 2016). It is found that the elimination of dual entry
by developing proper integration between project tracking as well as resource management
related capabilities.
Verification: It is the responsibility of the supervisors to routinely verify the time that
is generally entered for completing the activities of the project. In order to manage the project
resources, it is very much necessary to verify the accuracy of the time that is entered,
verifying the quality of work which is completed as well as assessing the total time that is
generally required in order to complete the tasks of the project (Manvi & Shyam 2014).
Moreover, the time which is required for evaluating the remaining tasks of the project must
be properly determined so that proper resource utilization related information can be gained
quite easily within the entire project.

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PROJECT MANAGEMENT
Continuous engagement: It is the responsibility of the supervisors to engage with
the project continuously in order to gather proper information about the resource management
of the project. It is found that without inappropriate involvement it is quite difficult to
manage the resources. Thus, for proper management of project resources, it is quite important
for the project manager to continuously involve with the project so that proper information
related with the use of resources can be gained quite effectively.
Training: Proper facility of training should be given to the team members of the
project for upskilling the works that are mainly associated with the project. In order to
provide as well as encourage training, proper training facility must be given (Bolman & Deal
(2017). It is found that with the proper facilities of training, the team members gain proper
skills as well as knowledge that reflects the steps which are generally helpful in managing the
resources of the project quite efficiently.
4.2 Steps for handling resource shortage and over allocation
According to Stone et al. (2015), if the resources for the project are limited but the
ability of managing those resources are generally present then with that resources, a project
manager can be able to fulfil the various requirements of the project. It is found that if a
project does not have proper amount of resources ten in order to overcome the problems, it is
very much important for the project managers to follow the steps which are generally
elaborated below:
Identification of the situation: It is very much necessary to know the situation due to
which the resources for the project are not enough. If the reason is known then it is very
much easy to identify proper methods with the help of which the problems that are associated
with lack of resources can get resolved (Boon et al. 2018).

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Leveraging change control board: In order to resolve the issues as well as problems,
it is very much necessary to take the help of the change control board. It is very much
necessary to relay the situation with the help the change control board and then it is necessary
to identify its impact on the scope time as well as budget of the project. After proper number
of actions are generally undertaken then it is facilitated that proper decision must be taken in
order to resolve the risks as well as challenges that are generally associated with the project.
Monitoring project resources: It is identified that in order to avoid the resource
shortage, it is very much necessary to monitor the resources of the project quite properly. It is
found that there are number of ways with the help of which the resources of the project can
be tracked quite properly (Voegtlin & Greenwood 2016). In order to resolve the problem of
resource shortage, it is quite important to track the availability of the resources, management
of workload related information as well as monitoring resource productivity and more. All
this types of information are very much helpful in monitoring the progress of the project.
According to Brewster et al. (2016), in order to get proper performance as well as
results from the resources, it is very much necessary to manage the resource workload for
avoiding resource over allocation as well as under allocations. It is found that if we change
the resource assignment then it is quite necessary to check the effect of the overall schedule
off the project for making sure that the results will be helpful in meeting the goals as well as
objectives of the project (Conforto et al. 2014). It is found that when a specific resource is
assigned too much within the project within a given period then it is very much necessary to
take proper steps so that the problem that is mainly related with resource over allocation can
get resolved quite properly. The steps that are needed to be taken are generally elaborated
below:

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Delay a task: It is found that in order to resolve the problem that is mainly associated
with resource over allocation, it is very much necessary to delay a task by hanging it lag or
lead time within the schedule of the project. This is considered as one of the simple method
with the help of which the problem of over allocation can get resolved quite effectively.
Substitution of the resources: It is stated by Too and Weaver (2014) that
substituting the resources within the project are automatically by utilizing the method of
substitution wizard for searching specific types of resources that is basically dependent on the
skills demands in the projects or the skills of resources within the project.
Controlling resource availability: It is very much important to control the
availability of the resources within the project for increasing the amount of time the resources
generally works (Hornstein 2015). It is found that the only way for the resources to finish all
the work that is assigned as per the entire course of the work during which the resources are
generally available. It is found that controlling the resource availability is considered as one
of the effective way of resolving the problem of over allocation over the entire time period.
Assign additional resource: It is very much necessary to assign an additional
resource of the project by dividing the entire work on a task between the resource that is
generally assigned to the task and an additional resource (Singh 2014). It is found that
adding an additional resource within a specific task of the project is found to be very mu
helpful as it generally helps in resolving the problem of over allocation from the project quite
effectively.
Resolving by levelling: Levelling is one of the significant method, with the help of
which the over allocated resources problem can be effectively resolved by delaying or
splitting the tasks until the resources of the project are no longer over allocated.

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Assigning an additional resource: Assigning an additional resource within the
project activities is considered as one of the methods that is helpful in resolving the problem
that is mainly associated with over allocation (Lei et al. 2016). Replacing a specific resource
with different resource is also a better method for finishing the task on time without the
problem off over allocation.
4.3 Key resources for the project
The key resources that are generally needed for the construction of the residential
building in New South Wales, Australia is elaborated below:
Human resources: The human resources that are generally needed for the
construction of the building are generally listed below:
 Project manager
 Procurement manager
 Contractor
 Sub-Contractor
 Plumber
 Electrical engineer
 Designer
 Workers
 Architect
 Civil engineer
 Painter
Financial resources: It is found that for finishing the construction of the residential
building, an amount of around $1,152,360 is needed.

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Material resources: It is found that number of materials are generally required in
order to complete the wok which is mainly related with the construction of the building. The
materials generally include bricks, cement, stone and more.
4.4 Screenshots for resource allocation
The screenshot that is given below generally reflects on the resources that are
generally allocated in the project.
Resource Name Type Max. Units Std. Rate Ovt. Rate
Project manager Work 100% $50.00/hr $0.00/hr
procurement manager Work 100% $45.00/hr $0.00/hr
contractor Work 100% $45.00/hr $0.00/hr
sub-contractor Work 100% $40.00/hr $0.00/hr
Plumber Work 100% $40.00/hr $0.00/hr
Electrical engineer Work 100% $47.00/hr $0.00/hr
designer Work 100% $40.00/hr $0.00/hr
workers/labours Work 100% $35.00/hr $0.00/hr
architect Work 100% $40.00/hr $0.00/hr
civil engineer Work 100% $45.00/hr $0.00/hr
painter Work 100% $32.00/hr $0.00/hr
Materials Material $500,000.00
Other costs Material $400,000.00
The figure which is provided below reflects how the resources of the project are
generally allocated as well as managed within the project activities.

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Figure 3: Resource allocation
(Source: Created by Author)
5. Communication plan
5.1 Project communication management
According to Clark et al. (2016), communication within a project can be managed by
creating, collecting as well as distributing, storing as well as retrieving the ultimate
disposition about the information of the project in context to the communication management
related plan. It is found that the main benefit of the entire procedure is to enable proper as
well as efficient communication flow between the stakeholders of the project. It is identified

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that the inputs, tools as well as techniques generally helps in depicting the data flow related
diagram for managing the entire process of communication. It is found that in order to
manage the communication of the project., it is very much important to follow steps that are
generally elaborated below:
Understanding the environment of project: It is very much important to
understand the environment of project properly so that proper related with the need of
communication can be gathered quite easily (Jennings & Stadler 2015). After understanding
the need of proper communication between the team members of the project, it is very
necessary for the project managers to promote proper communication between the project
team so that the problems associated with the project can be resolved effectively.
Resolving the gap of communication: It is quite necessary to resolve the gap that
exists between the various team members of the project due to communication (Albrecht et
al. 2015). Resolving the gap of communication is quite necessary in order to resolve the
problems and for developing proper communication between the project team members who
are generally engaged with the work of the project.
Defining messages: It is very much necessary to define the messages of the project
quite properly so that the teams can easily understand the objective of communication.
(Brewster et al. 2016). This not only assists in resolving the problems that occurs due to
communication gap but also assist in developing proper communication between the team in
order to finish the work of construction quite successfully within the entire project.
Creating proper plan: It is necessary to develop proper plan so that the team
members can be able to properly communicate between themselves about the various project
concepts that further helps in developing the project quite successfully. Furthermore, it is

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PROJECT MANAGEMENT
found that proper communication plan with proper steps of communication are very much
helpful in managing communication within the organization.
5.2 Key stakeholders in the project
The key stakeholders who are generally engaged within the work of construction are
generally listed below:
 Project manager
 Procurement manager
 Contractor
 Sub-Contractor
 Plumber
 Electrical engineer
 Designer
 Workers
 Architect
 Civil engineer
 Painter
5.3 Development of communication plan for the project
The communication plan that is generally developed for the project is generally
provided in the table below:
Audiences Message Vehicle Frequency responsible
Team members The project
manager
generally
communicates
Email Before the
project
initiation
Project manager

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objectives as
well as the
project
overview to the
project
stakeholders so
that they can be
able to
understand the
project needs as
well as
requirements
quite
effectively.
Project manager The team
leaders
generally
communicate
information
about the
problems and
challenges that
are mainly
associated with
the project so
Email/ Face to
face
During the
project progress
Project team
leader

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PROJECT MANAGEMENT
that the
problems that
are related with
the project can
be resolved
quite
effectively.
Team member The team
members
provides proper
information
related with the
status of the
project to the
project team
members so that
the work that is
generally
associated with
the project can
be completed
successfully
within the
expected time.
Email/ Face to
face
During the
project progress
Project manager
Project The financial Email/ Face to During the Financial

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PROJECT MANAGEMENT
manager manager
generally
discusses about
the challenges
that they
generally faced
due to lack of
budget. They
generally
communicate
the problem so
that the project
manager can be
able to resolve
the problem by
allocating
additional
budget so that
the project can
be completed
successfully
without facing
any financial
issues or
challenges.
face project progress manager

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PROJECT MANAGEMENT
Project planner The team
leaders
generally
provide
information
about the
progress of the
project to the
project planner
so that the work
of the project
can be
completed
successfully.
Email/ Face to
face
During the
project progress
Team leader
6. Conclusion
It can be concluded from the entire report that the residential building is constructed
quite successfully within South Wales, Australia. The main reason behind the successful
completion of the project is proper scheduling of project as well as proper resource
management. It is found that in this report, proper information related with the project
scheduling procedure is elaborated properly. The steps of scheduling must be followed by the
project managers in order to develop proper project schedule. In addition to this, it is found
that proper resource management is generally developed within the project and how resource
management is helpful. Moreover, the paper also discusses abut the steps that are helpful in
resolving the problems that are mainly associated with lack of resources and resource
overallocation. Moreover, the paper also discusses the importance of communication

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PROJECT MANAGEMENT
management within the project and generally prepares proper communication plan for the
construction of the residential building. Furthermore, the paper generally provides proper
screenshot of project schedule as well as network diagram that generally helps in reflecting
the time as well as resources that are generally required in order to successfully complete the
work of the project.

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PROJECT MANAGEMENT
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