Project Management Methodologies for Bucks Students Music Festival

This report compares and analyzes three project management methodologies for the Bucks Students Music Festival. It includes stakeholder analysis and risk analysis for the project. The report also provides a network diagram for determining the critical path and completing the project in the shortest time possible.

BM522 Project Management

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................4
TASK 1............................................................................................................................................4
Comparing and critically analysing project management methodologies...................................4
TASK 2............................................................................................................................................5
TASK 3............................................................................................................................................7
Stakeholder analysis....................................................................................................................7
TASK 4..........................................................................................................................................10
Risk Analysis.............................................................................................................................10
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
Project management involves the planning and organization of the company's resources
which are very essential for moving a specific task and event for the duty of towards the
completion. In this project report the case study is about the Bucks Students planning a Music
festival in the University. This report will be comparing and critically analysing the three project
management methodology which can be used for the analysis of the disadvantages of using these
project management methodologies. In this report a network diagram is prepared for
determination of the critical path and also the completing the project in the shortest time
possible. This report will provide stakeholder analysis in which internal and external
stakeholders are to be identified. This report is also going to provide a risk analysis for the
project that is going to be prepared.
TASK 1
Comparison and critical analysation of the project management methodologies
Waterfall methodology :
The waterfall methodologies is also considered to be the traditional approach to the
project management. It is the task and the phases in which the project is completed in a linear
form and is considered to be done in sequential manner. In each of the stage the project needs to
be completed in terms of before it has begun in this kind of methodology (Carôt and et.al.,
2020). This methodology is considered to have its end goals clearly defined and it does not
change. The stakeholders of the project are also quite aware of the what they want from the
analysis. The waterfall methodology is considered to be the very consistent and predictable.
Agile Methodology :
The agile project management methodology has come from growth in the dissatisfaction
with a direct approach to the traditional project methodologies. These methodologies is also
considered to be having boundaries of the project management ways which couldn't adapt with
some project as it is progressed with the emphasis of beginning to shift towards the extra
iterative models. It is also the factor that the teams study their project as it needs to through the
procedure instead of the having to wait for the until the end of the review and amend. In this
concept of Agile methodology. In this report the methodology suggests that the stakeholders and
clients are involved in the every stage (Hair and Sarstedt, 2021).

Scrum methodology :
This is the methodology which is considered to be the framework in which the project
management methodology in itself is able to shorten the cycle of the sprints that are usually
known to take backlogs for each sprint in the interactions. It is also very important for the project
with this methodology to understand the duration of the sprinting and also review the
performance of the necessary changes, The duration of these methodologies is considered to be
little higher than that of the other methodologies as it has detailed tasks that are related to the
performance. The continuous improvement of the organization is also considered to be very
effective in the commitment of the ways in which the team is needed to make work.
TASK 2

Task Name Duration Start Finish Predecessors
Budget Approval 1 day Sun 7/15/18 Sun 7/15/18
Hire Publicity Director 14
days Mon 7/16/18 Thu 8/2/18 1
Hire Set Designer 14
days Thu 8/2/18 Tue 8/21/18 1
Hire Place For Auditions 7 days Tue 8/21/18 Wed 8/29/18 2
Advertising To Hire Crew and Cast 7 days Wed 8/29/18 Thu 9/6/18 2
Hire Production & Publicity Crew 28
days Thu 9/6/18 Mon
10/15/18 4,5
Set Designed and Built 42
days
Mon
10/15/18 Tue 12/11/18 3,6
Train Production Crew 12
days Tue 12/11/18 Wed
12/26/18 3,6
Auditions To Hire Cast 2 days Wed
12/26/18 Thu 12/27/18 4,5
Cast Rehearsal 84
days Thu 12/27/18 Tue 4/23/19 9
Hire Orchestra 7 days Tue 4/23/19 Wed 5/1/19 1
Music 7 days Wed 5/1/19 Thu 5/9/19 11
Photograph Cast And Crew & Collect 35 Thu 5/9/19 Wed 6/26/19 6,9,11

Biographies days
Enter Information Into Computer 1 day Wed 6/26/19 Wed 6/26/19 13
Printing 5 days Thu 6/27/19 Wed 7/3/19 14
Develop an Advertising Plan 7 days Wed 7/3/19 Thu 7/11/19 6
Advertising Media 21
days Thu 7/11/19 Thu 8/8/19 16
Orchestra rehearsal 4 days Thu 8/8/19 Tue 8/13/19 12
Order Costumes 7 days Tue 8/13/19 Wed 8/21/19 9
Costume Parade And Alterations 5 days Wed 8/21/19 Tue 8/27/19 7,19
Dress Rehearsal 1 day Tue 8/27/19 Tue 8/27/19 8,10,18,20
Performance 10
days Wed 8/28/19 Tue 9/10/19 15,17,21
TASK 3
Stakeholder analysis
Stakeholders in a project are the individuals that have some kind of interest in the project.
The reason why they are important are that their operations rely on their ability to work together
towards the business goals and is considered to be very effective on influencing the success of
the project. There are two type of stakeholders internal and external (Ika, L.A., and et.al., 2020).
Internal stakeholders in this project are the group of people that are involved in the project such
as the team members, managers, executives and other active members of the union. External
stakeholders on the other hand are considered to be the people that are outside of the project and
are including the user, suppliers and investors for instance those which do not have the direct
connections with the project.
Stakeholder Management Matrix
Stakeholder
Name
Impact Influence Important to
the stakeholder
Contribution of
stakeholder’s
Strategy for
engaging the
stakeholder
University
Students
Low High They are
going to be
the main
visitors of the
music events.
They are
going to
purchase
tickets for
the music
events hence
They are to
be manage
with the help
of proper
security

they are the
main source
of revenue.
measures.
Project Team
members
High High For them the
success of
the music
events with
all the
aspects of
the project
going as per
planned is
very
important.
Team
members are
responsible
for the
execution of
the project
hence, the
success of
the project is
in their
hands.
They need to
be motivated
in order to
get the best
performance
out of them
for
maintaining
the
consistency
of the
project.
Investors Low Low They are
concerned
with the
profit that
the project
has made
from this
project.
The investors
are not
interested in
the
operations of
the project
but for them
the success
of the project
matters so
that they can
invest into it.
Strategies for
the investors
is to plan the
project in a
way that it is
going to be
success. This
is going to
help the
project gain
the funds
which are
required.

Communication Strategies
For the stakeholders in this project the effective communication is considered to be done
with the help of the following strategies,
 Making sure that all the information related to the project is to be present in front of the
stakeholders in transparent way.
 Communicating with the stakeholders in the manner that they work for the best for them.
 Not trying to judge the value of the stakeholders instead they need to be understood for
seeking information.
 The issues of the feedback are needed to be given to the stakeholders for giving the
interests in addressing the and resolving the issues.
 Keeping a careful record of the all the current aspects of the stake-holder's
communication that occur over the time.
Work Break Down Structure
WBS
Budget Approval Hire Set Designer
Hire Place For
Auditions
Hire Publicity
Director
Hire Production
& Publicity Crew
Auditions To Hire
Cast
Hire Orchestra
Advertising To
Hire Crew and
Cast
Set Designed and
Built
Train Production
Crew Cast Rehearsal
Music
Photograph Cast
And Crew &
Collect
Biographies
Enter
Information Into
Computer
Advertising
Media
Develop an
Advertising Plan
Printing
Orchestra
rehearsal Order Costumes
Costume Parade
And Alterations Dress Rehearsal
Performance

TASK 4
Risk Analysis
Following are the five types of risks which could affect the project,
Risk Likelihood Impact Mitigating strategy
Strategic risk High Medium This project the
strategy risk is going
to be the threats that
the music events is
going to face in the
planned strategies
hence, their needs to
be an alternative
option to every
selected strategy.
Compliance risk Moderate Low In this risk a deep
understanding of the
ways in which it
linked with the
project operations is
going to help in
finding the mitigation
strategies for this
music event.
Financial risk High High Elimination of all the
risk factors related to
the finance can be
made through
lowering expenses
and increasing the

budget efficiency and
taking key
consideration for the
business.
Operational risk High High Operational risks in
the project can be
mitigated with the
performance
monitoring of the
team members and
activities.
Market and
environmental risk
Moderate Low For mitigating the risk
related to the market
and environment this
music event project is
going to analyse the
market of the event
in order to be able to
analyse the risks
which can occur.
Reputational risk Low Moderate This risk is low as the
reputation of the
music even can get
affected if the project
fails. The planning
and organizing of the
project would help in
ensuring the
reputation of the

union.
CONCLUSION
From this report it can be concluded that the project of Bucks Students union planning a
Music festival is going to be success as it has been able to find successfully achieve its targets in
a given time. This project was able to analyse stakeholders and also the risk faced by the project
of this organization. In this project the network diagram has been created manually for the given
information related to the music event.

REFERENCES
Books and Journals
Carôt, A., and et.al., 2020. Results of the fast-music project—five contributions to the domain of
distributed music. IEEE Access. 8. pp.47925-47951.
Hair, J.F. and Sarstedt, M., 2021. Explanation plus prediction—The logical focus of project
management research. Project Management Journal. 52(4). pp.319-322.
Ika, L.A., and et.al., 2020. Cross-learning between project management and international
development: Analysis and research agenda. International Journal of Project
Management. 38(8). pp.548-558.
Wu, C., and et.al., 2021. Ontological knowledge base for concrete bridge rehabilitation project
management. Automation in construction. 121. p.103428.
Chofreh, A.G., and et.al., 2019. The imperative and research directions of sustainable project
management. Journal of Cleaner Production. 238. p.117810.
Barbosa, A.P.F.P.L., and et.al., 2021. Configurations of project management practices to
enhance the performance of open innovation R&D projects. International Journal of
Project Management. 39(2). pp.128-138.