Project Management Methodologies: Reasons, Impact, and Major Elements

This paper discusses the reasons why organizations adopt project management methodologies, the impact of project management methodologies on stakeholders, and the major elements of a project management methodology that might meet the needs of an organization. It also includes evidence and research to support the discussion. The paper concludes that project management methodologies are essential for successful project delivery and stakeholder management.

PROJECT MANAGEMNET METHODOLOGIES
PPMP20009
Consolidated Portfolio
STUDENT NAME: <insert>
STUDENT ID: <insert>
LECTURER:<insert>
CAMPUS: <insert>
TERM: 3, 2017

Table of contents
1 Introduction...................................................................................................................................3
2 Course Learning Outcomes...........................................................................................................3
2.1 Learning Outcome 1: Explain reasons why organisations adopt Project Management
Methodologies...................................................................................................................................3
2.2 Learning Outcome 2: Critically analyse the impact of Project Management Methodologies
upon stakeholders..............................................................................................................................4
2.3 Learning outcome 3: Explain and justify the major elements of a Project Management
Methodology that might meet the needs of an organisation...............................................................4
3 Discussion and Conclusion............................................................................................................4
4 References.....................................................................................................................................4
5 Appendix.......................................................................................................................................4
5.1 Portfolio 1..............................................................................................................................5
5.2 Portfolio 2..............................................................................................................................5
5.3 Portfolio 3..............................................................................................................................5
5.4 Portfolio 4..............................................................................................................................5
5.5 Portfolio 5..............................................................................................................................5
5.6 Portfolio 6..............................................................................................................................5
5.7 Portfolio 7..............................................................................................................................5
5.8 Portfolio 8..............................................................................................................................5
5.9 Portfolio 9..............................................................................................................................5
5.10 Portfolio 10............................................................................................................................5
5.11 Supporting documents...........................................................................................................5

Without going overboard, when formatted item 1 to 3 below will be most likely 4 to 5 pages. It
might be more, but it should not be less. Each learning outcome (LO) would contain two to three
paragraphs. The important thing is to say in the LO section how the student achieved the LO. This
is done through the summary and the evidence that points to each week in the appendix (weekly
submission).
1 INTRODUCTION
This paper contains the learning outcomes of the reason for adopting project
management methodologies and analysing the impact of project management methodologies
on stakeholders. It has described briefly the role of project manager to fulfil the requirement
of stakeholder in the project. Recently there are several methodology develop that were
guiding the process to the organization. Depending on the size, nature and complexity of the
project, the organization adopts the methodology of the project management. With the
flexibility in adopting the project management methodology successfully delivers the project.
The importance of project management methodology is very well discussed in this paper to
understand the Risk, Quality and managing changes, issue and gaining knowledge and
learning from the failure. The paper also justifies the elements of project management
methodologies to meet the needs of the organization.
2 COURSE LEARNING OUTCOMES
2.1 Learning Outcome 1: Explain reasons why organisations adopt Project Management
Methodologies
Every organization has a process to follow. To adopt a process means to help an
organisation to minimize the risk, helps an organization to deliver on time, with a quality and
cost effective budget of the project. The team has able to communicate better about the scope,
status and requirement of the project in the organization. It has help in detecting the problem
when it is more expensive and possibly fix it. With effective planning of a project
management methodology will keep things on track. Recently, many organizations have
developed number of methodologies that provide a guiding process namely Agile, Prince2,
PER, Waterfall and more. Depending on the project complexity and size, organization has
employed project management methodologies to achieve an effective and efficient project.
The public sector and the government industries of Australia were promoted to use
Prince2 as a project management methodology to deliver the IT/IS projects that are complex.
There was a study conducted to examine the delivery of the benefits of project management
such as Prince2. Some common benefits have identified in some methodologies namely In-
House Gate-phased, In-House structured, Agile and Gate-Phased. These common benefits are
to control and monitor, Language are Standardized and Unified, helping managers with
unknown fear and uncertainty by directing and guiding them, providing safety scheme with
guidance and Support.
Evidence suggests that the structured methodology used definitely going to deliver a
successful project. The reason mainly depends on its nature and size and how complex is the
project. Study shows that mostly based on the PMBoK project management methodology is
used by the organization to develop the own structure (Todorović et al. 2015). The author
noted that the use of Prince2 methodology is most effective if they appropriately tailored it.
With this, the organization adopts a more flexible methodology of project management that

are develop with a specific nature to deliver project successfully. According to the author, the
organization must set a budget, achieve goals, which the client accept later with the design of
the project (Chaves et al. 2016). The success criteria can be considered when the organization
adopt and develop the methodology of the project management. Moreover, another author
later adopted this (Vigneau, Humphreys and Moon 2015).
2.2 Learning Outcome 2: Critically analyse the impact of Project Management
Methodologies upon stakeholders
If the expectation of the stakeholder is ignored then it has a negative impact on the
project, which delays the deliveries. If in any case the project fails in completion, it also has
the impact on the stakeholder (Golini, Kalchschmidt and Landoni 2015). Suppose that an
organisation need some resources to run a planned project. In that case, the employee manage
to positively meet the expectation of the HR manager and in return get a soft support back to
meet the exception. On the other hand, if the expectation is not meet the result can be vice
versa. Therefore, it is important to achieve success in the project and for that, it is necessary
to identify a stakeholder. When any problem or changes arise in the project, stakeholder will
be able to manage the impact of it. The product manager will fill any requirement of the
stakeholder for the implementation in the project. If the project manager takes care of the
requirement of the project to the entire stakeholder, then the project will be in balance. The
communications of the team member to get stronger is necessary (Marcelino-Sádaba et al.
2014). This helps the team to effectively work for the project. This communication should be
done at the initial stage in advance before starting the project. Therefore, in this way, it will
be easy to manage the team globally and time consumption will be less. The problem of
communication can effectively reduce through a well-discussed report format namely MS-
Excel, WS-Word or Power Point with the identified stakeholder. By adopting the reporting
system, the project manager can view the work status, progress report in accordance with the
right format that is required by the stakeholder.
Evidence provides an advantage if the organization able to successfully identify the
external and internal stakeholders (Farooq, Rupp and Farooq 2017). The project manager
monitors the expectations to align the project requirements, maintain quality planning, cost of
the budget. All this will balance the expectations of the stakeholder. On the other hand, the
major disadvantage for any organization is when they miss the expectation of the stakeholder.
The stakeholder is the backbone of the project (Edkins and Zerjav 2014). The project cannot
run smoothly without the involvement of the stakeholder. In that case, the organization will
face a big trouble for their project. This has the impact on the schedule, timing and the
pricing that has an unacceptable scope.
2.3 Learning outcome 3: Explain and justify the major elements of a Project
Management Methodology that might meet the needs of an organisation
An organization can use Prince 2 methodology to manage the project. According to the
author, this methodology can offer structured feature depending on the project nature
(Tomanek and Juricek 2015). And this could be a good practice for those people who are
involve in the project as it contains seven set of principles shown in the figure 1 below.

Evidence provide that tailoring is one among the seven principles in Prince2
methodology that suit the size and type of project, and the project complexity, importance
and the environment of the project. For any specific environment to adapt an overall method,
the project team can use the Tailoring methodology. Prince2 has some relevant features that
identify the structure of the management, control procedure set, and a system planning.
According to the research done by the author, Pricnce2 foremost support includes progress
monitoring to help the manager (Clemente 2015).
Principle Definition
Justification of business to continue The project of PRINCE2 has continued with
the justification of the business
Learning from the experience The project teams of Prince2 learn from
experiences previously ( lessons are acted
upon, recorded and sought throughout the
project life
Stage management The project of PRINCE2 is monitored,
planned and controlled on the basis of stage-
by-stage.
Products that are focus The project of PRINCE2 focuses on delivery
and definition of the products in the quality
of requirements
Exception Management The project of PRINCE2 defines the project
objectives tolerance that establish the
limitation of the delegated authority
Defining the roles and the responsibilities The project of the PRINCE2 agreed and
defined the responsibilities and the role with
the structure of the organization in which the
business is engage with the stakeholder
interest of user and supplier
Project management is suit by tailoring Tailoring the methodology of PRINCE2 suit
the size, complexity, environment,
importance risk and capability of the project
Figure 2: Prince2 Principle
3 DISCUSSION AND CONCLUSION
The knowledge gain through the learning of the project management methodologies
has enable organization to approach and manage the project delivery (Joslin and Müller
2015). With this report, it has concluded that, the organisation can minimize the risk, helps
delivery on time, with a quality and cost effective budget of the project. Evidence has shown
that the structured methodology used definitely going to deliver a successful project. The
study has make understood that the stakeholder is the backbone of the project. The project
cannot run smoothly without the involvement of the stakeholder. it is important to achieve
success in the project and for that, it is necessary to identify a stakeholder. When any problem
or changes arise in the project, stakeholder will be able to manage the impact of it. Finally
Prince2 has justified a relevant features to manage the project which is a good practice for
those people who are involve in the project as it contains some set of principles.

4 REFERENCES
Chaves, M.S., Araújo, C.D., Teixeira, L., Rosa, D., Júnior, I. and Nogueira, C., 2016. A new
approach to managing Lessons Learned in PMBoK process groups: the Ballistic 2.0
Model. International Journal of Information Systems and Project Management, 4(1), pp.27-
45.
Clemente, C.J., 2015. Development of an Information Technology Management Model for
Madinat Zayed and Ruwais Colleges in Abu Dhabi, United Arab Emirates. Review of
Integrative Business and Economics Research, 4(1), p.184.
Edkins, A. and Zerjav, V., 2014, July. A policy program on infrastructure interdependencies:
implications for front-end project management and opportunities for research. In Proceedings
of the Engineering Project Organization Conference, 29th–31st July 2014, Colorado.
Farooq, O., Rupp, D.E. and Farooq, M., 2017. The multiple pathways through which internal
and external corporate social responsibility influence organizational identification and
multifoci outcomes: The moderating role of cultural and social orientations. Academy of
Management Journal, 60(3), pp.954-985.
Golini, R., Kalchschmidt, M. and Landoni, P., 2015. Adoption of project management
practices: The impact on international development projects of non-governmental
organizations. International Journal of Project Management, 33(3), pp.650-663.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology
and project success in different project governance contexts. International Journal of Project
Management, 33(6), pp.1377-1392.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A.M.E. and Villanueva, P., 2014. Project
risk management methodology for small firms. International journal of project
management, 32(2), pp.327-340.
Todorović, M.L., Petrović, D.Č., Mihić, M.M., Obradović, V.L. and Bushuyev, S.D., 2015.
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), pp.772-783.
Tomanek, M. and Juricek, J., 2015. Project risk management model based on PRINCE2 and
SCRUM frameworks. arXiv preprint arXiv:1502.03595.
Vigneau, L., Humphreys, M. and Moon, J., 2015. How do firms comply with international
sustainability standards? Processes and consequences of adopting the global reporting
initiative. Journal of Business Ethics, 131(2), pp.469-486.

5 APPENDIX
(Attach all your 10 portfolios)
5.1 Portfolio 1
5.2 Portfolio 2
5.3 Portfolio 3
5.4 Portfolio 4
5.5 Portfolio 5
5.6 Portfolio 6
5.7 Portfolio 7
5.8 Portfolio 8
5.9 Portfolio 9
5.10Portfolio 10
5.11Supporting documents