Project Management for Music Event - Desklib

This report discusses project management methodology, network diagram, stakeholder analysis, work breakdown structure, risk analysis, quality expectation, and measures to control the project for a music event. It also includes the role of internal and external stakeholders in project management plan. The subject is BM522 Project Management (3) and the course name is not mentioned. The college/university is not mentioned.

BM522 PROJECT MANAGEMENT
(3)
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Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
Appropriate project management methodology for this project management............................3
TASK 2............................................................................................................................................4
Network Diagram........................................................................................................................4
TASK 3............................................................................................................................................7
Role of internal and external stakeholders in project management plan.....................................7
TASK 4..........................................................................................................................................10
Work breakdown structure along with company structure for music event..............................10
TASK 5..........................................................................................................................................11
Risk analysis in project management........................................................................................11
TASK 6..........................................................................................................................................12
Quality expectation....................................................................................................................12
Acceptance criteria....................................................................................................................13
Quality specification..................................................................................................................13
Measures to control the project..................................................................................................13
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14
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INTRODUCTION
Project management refers to the procedure of special knowledge, tools, abilities and techniques
in order to deliver the appropriate value to the people who are working for the betterment of the
organization. Although the requirements keep on changing with the uniqueness of projects as
each project requires individual efforts (McClory, Read and Labib, 2017). Hence, the ultimate
goals of effective project management are to complete the project in understandable and required
manner.
This report will illustrate the concept of project management by including certain aspects
such as project management plan, network diagram, stakeholder’s analysis and work breakdown
structure. Apart from this, the study will also highlight the thoughts in context of risk register
along with measures to control the event.
TASK 1
Appropriate project management methodology for this project management
This project is all about to develop music event by transport for London as it wants to
celebrate its 40th anniversary. Till now, it has developed successful road projects and made
people beneficial. It wants to celebrate its success and want to involve people in this event.
Agile and waterfall project management methodology can make project manager able in
completing this project successful.
Waterfall: It is a linear sequential lifecycle model and everything needs to be described
in written documentation (Kisling, 2019). It is considered one of the best methodologies as
compared to others. In this type, project manager cannot go back or behind to previous stage so,
they need to ensure that each stage is effective.
Pros
 Suitable for smaller project where all requirements are well-defined.
Cons
 Project manager cannot go to previous stage for modification and need to complete each
stage before going further.
 Error can be fixed only at the time of phase.
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Agile: It is the methodology by which manager manage project by breaking down the whole
project into several phases (Beerbaum, 2021). The main thing that needs to be considered while
making use of this methodology is: collaboration and continuous communication with
stakeholders.
Pros
 It is flexible methodology
 It improves communication
Cons
 It becomes hard for project manager to predict.
 Poor documentation.
On the basis of above discussed methodology, it can be said that Agile will be better as it is large
project and project manager can go to previous stage as well.
TASK 2
Network Diagram
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TASK 3
Role of internal and external stakeholders in project management plan
Investor Interior
/ Outside
Quantity of
Power/Attentio
n
Of The
sponsors has
How would the
stakeholder move the
project or be affected
by the project
Message Strategy
Publicity
director
Internal High
power/high
Publicity directors is
the one who provide
approval and is
responsible for the
Send monthly reports
which outline the
progress of the project
and explain how the
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success of event. So,
they have high power
to influence others and
also take high interest
as by making music
event successful, they
can improve image
project follows.
Set designer Internal High
power/high
interest
As music event is all
about attracting local
people and make them
feel enjoyed. Set
designer is responsible
for making this event
attractive and fun and
success of event also
depends on set
designer (Frefer and
et.al., 2018). That is
why they has high
power and interest as
well.
Face to face meeting
would be better in
order to inform them
about music event.
Cast and crew Internal Low
power/high
interest
It is important to hire
skilled and
experienced cast, and
they want to increase
their experience. They
are the one who wants
to make an effective
position and it is the
reason they also have
high interest but low
Monthly reports and
face to face
communication will be
better.
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power.
Production
crew
External High
power/high
interest
They also have high
interest as are the one
who is responsible for
hiring skilled and
experience cast and
success relies on them
as well.
Weekly reports
Photographer External low power/low
interest
Nowadays,
photography has
become one of the
important part. For
making any event
successful, event
manager requires
capturing every
moment by which they
can let people know
about this later. Local
people take high
interest and give
importance to
photographer but in
this event
photographer has not
been given high
power.
Notice board and
leaflet
Local people External High
power/high
interest
As this company has
completed many
events and mainly it
deals in road projects.
Outcome reports and
invitation card
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It has made people
beneficial so, people
will also take high
interest in this music
event. They are the
one on which success
will be dependent. It is
important to attract
number of people for
this event so, local
people or guests have
been given high power
and high interest.
Performers External High
power/high
interest
It is the one who gives
approval and can help
in measuring success
of project that is why
they have high power
but low interest.
Both leaflet and weekly
report will be
appropriate.
TASK 4
Work breakdown structure along with company structure for music event
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Venue

TASK 5
Risk analysis in project management
Risk
Description of the
risk
Negative / Positive
Probability / Impact Strategy to deal with
the risk
External
environmental risk
Numerous changes
have been considered
in the external
environment which
includes taste and
preferences, policies
created by
The chances are high
for occurrence of
external risk.
It can be avoided by
proper management
done with the help of
project manager
through constant
monitoring external
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Music concert
Site Venue Speaker and musicians
Selection
Environment
Clearing and cleansing
Decide venue
Book venue
Decide topics Arrange speakers
Arrange experienced
musicians
Brief speakers and
musicians
Arrange catering
Finance
Sponsorship
Grants
Tickets
Audit reports

government as well as
technological
changes.
environment.
Performance risk The team members
might not perform
according to the
desired task.
This particular risk
shares lower amount
of probability (Sońta-
Drączkowska and
Mrożewski, 2020).
In order to eliminate
performance risk, the
manager must make
sure that all tasks
should be completed
with pre-determined
time frame on
continuous basis.
Financial risk In the event projects,
there are high amount
of probability of
financial risk because
a lot amount of money
has been involved and
invested by the
company in order to
organise the event in
appropriate manner.
The chances are
extremely high for
occurrence of
financial risk.
In order to handle
financial risk in
effective manner,
significant efforts will
be made to make best
utilisation of
resources.
Technology risk There must be
chances of
upgradation in
technology that can be
utilised into
completion of project.
Chances of change in
technology is low.
Project manager with
the help of using new
and innovative
technology that
enables the manager
to reduce risk level.
Communication risk It is large project that
includes large number
of team members
hence communication
The impacts of
communication risk
are high as it will
result in create
To spread smooth
flow of
communication
among team
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risk may arises. confusion and
conflicts among team
members. Moreover,
barrier in effective
completion of project.
members.
TASK 6
Quality expectation
The quality which is expected from the project of the event must have enough amount of
space in order to make the audience comfortable and they are able to enjoy the whole event in
most comfortable manner (Paton and Andrew, 2019). It must be organised according to the pre-
determined time frame and should be according to the set theme. the event should be highly
equipped with lots of resources so that the guests and gentry does not have to face any kind of
difficulty or issues while attending the event. Stage should be wide and large enough so that the
music event complete in most successful manner.
Acceptance criteria
The event must be well-organised and managed by the project manager so that no issues
and difficulties have been faced by the guests. This type of event comes under consideration and
highly accepted by the project manager. All the required and necessary arrangements such as
table, chair, cutlery, stage, etc. should be according to the theme of the event and must justify the
project in most efficient manner. All these should be according to the celebration of 40th
anniversary of G&S society.
Value description
The quality of scheme should be as per the high standard as the music event of 40th
anniversary will be held at wide scale with inviting famous musicians (Cha and Maytorena-
Sanchez, 2019). Hence, the event should become of typical quality in terms of food and
beverages offerings along with various key standard activities and many more.
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Actions to regulate the scheme
In order to regulate and properly accomplish the project, the manager have to utilise
appropriate technology as through this the manager have to collect all the pertinent data related
to the progress of the overall event. Therefore, on the basis of information collected, necessary
decisions have been taken to remove all potential errors and mistakes to complete the project in
well-defined manner.
CONCLUSION
From above discussion, it has been concluded that the project manager has to perform
appropriately by proper planning of key activities by highly controlled and coordinated manner
to successfully implement the plan into action. At the end, it has been stated that there is various
amount of potential risks that are associated with the event that has been overcome with the help
of plan appropriately with corrective strategies to cope up with them in most efficient ways.
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REFERENCES
Books and journals
Beerbaum, D., 2021. Applying Agile Methodology to regulatory compliance projects in the
financial industry: A case study research. Applying Agile Methodology to Regulatory
Compliance Projects in the Financial Industry: A Case Study Research (April 26, 2021).
Cha, J. and Maytorena-Sanchez, E., 2019. Prioritising project management competences across
the software project life cycle. International Journal of Managing Projects in Business.
Frefer, A.A., and et.al., 2018. Overview success criteria and critical success factors in project
management. Industrial engineering & management. 7(1). pp.1-6.
Kisling, E., 2019. Transitioning from Waterfall to Agile: Shifting Student Thinking and Doing
from Milestones to Sprints. Proceedings of Southern Association for Information
Systems. 14. pp.1-2.
McClory, S., Read, M. and Labib, A., 2017. Conceptualising the lessons-learned process in
project management: Towards a triple-loop learning framework. International Journal of
Project Management. 35(7). pp.1322-1335.
Paton, S. and Andrew, B., 2019. The role of the Project Management Office (PMO) in product
lifecycle management: A case study in the defence industry. International Journal of
Production Economics. 208. pp.43-52.
Sońta-Drączkowska, E. and Mrożewski, M., 2020. Exploring the role of project management in
product development of new technology-based firms. Project Management
Journal. 51(3). pp.294-311.
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