Project Management for Hosting a Musical Festival at Local Town Hall

This report discusses project management methodologies, stakeholder analysis, network diagram, WBS, and risk analysis for hosting a musical festival at local town hall. It provides insights into effective techniques and tools for achieving project goals.

Project Management

Contents
INTRODUCTION...........................................................................................................................4
MAIN BODY...................................................................................................................................4
TASK 1............................................................................................................................................4
Methodologies........................................................................................................................4
Task 2...............................................................................................................................................5
Network diagram....................................................................................................................5
Task 3...............................................................................................................................................6
Stakeholder analysis...............................................................................................................6
TASK 4............................................................................................................................................7
WBS.......................................................................................................................................7
Task 5...............................................................................................................................................8
Risk Analysis..........................................................................................................................8
Task 6...............................................................................................................................................9
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10
Books and Journals...............................................................................................................10

INTRODUCTION
Project management can be defined as a manager who appoints in order to achieve the goal
of the specific project. The project ensures that the organisation should deliver the desired goal
of the project by the use of effective techniques and tools (Anantatmula and Rad, 2018). For this
report, project has been undertaken into the account that is relation to hosting a new musical
festival at the local Town hall. It will be organised in relation to celebrate the achievements of
the alumni. In this report there will be discussion about the various project methodologies that
can help them to achieve the goal. Along with that stakeholder analysis will also be undertaken
into the account. After that network diagram, WBS and risk analysis will also be evaluated.
MAIN BODY
TASK 1
Methodologies
In order to organise the musical festival in the town hall there are various methodologies that
can be implemented in order to make the project more successful. Bucks Student union has been
assigned to assist a team that will be hosting a music festival. Some of the methodologies are
described below that can be used by the union in order to make the project more successful in
society.
 Agile: - This project methodologies can be defined as effective use of the resources that
have been implemented in the project. It aims to give much benefit to the individuals who
are carrying out the project work (Bjorvatn and Wald, 2018). In relation to the given
project of introducing a musical event, they can use agile methodology through which
they can gain so much advantage of the project that will be produced by them. This will
help them to achieve the goal of the project and they will become able to attract a large
number of people towards their musical event.
 Waterfall: - In this type of project methodology each and every work is divided very
carefully so that the project work can be carried out smoothly. This project methodology
facilitates the managers of the project in order to execute effective course of actions
through which they can become able to achieve the specific goals and objectives of the
business. In relation to the project of executing musical event waterfall methodology can
be implemented through which each and every task can be distributed effectively.

Task 2
Network diagram
Network diagrams can be defined as graphical presentations which consist of all the
activities of the project of the business. It is very important for the managers that help in
analysing the goals and the objectives of the project that has to be achieved at a particular time.
Analysing this diagram facilitates the organisation to take necessary actions related to the future
activities. In relation to the given project of the musical event, it states that each and every
activity should be coordinated with each other effectively through which it can be executed
successfully. Managers by analysing the given diagram also get the knowledge of the excess use
of resources.
The given diagram has been prepared through the underneath basis
Early Start Activity Number Early finish

Slack
time
ACTIVITY NAME
Late Start Duration Late Finish
In relation to the given project the network diagram represents effective ways that how the
goals and the objective can be achieved. By effectively analysing the network diagram, managers
become able to implement effective techniques through which each and every member of the
project can have the clarity of the goals and the objectives (Filippetto, Lima and Barbosa, 2021).
As per the above diagram it can be assessed that the concert and the very activities can be
divided into shortest times that are 1,2,4,5,9,10,21and 22. On the other hand the shortest time
period in order to finish the project of a musical event can be of 116 days.
Task 3
Stakeholder analysis
This analysis helps the managers of the project in order to take better decisions regarding the
project. There are various stakeholders that are involved in the project and these can be
customers, investors, managers, workers etc. Stakeholder analysis helps the organisation to make
effective strategies that have a relation to the specified stakeholders. Stakeholder analysis is
mentioned below in relation to the 'Bucks students' union music festival: -

 High power, low interest: - In this part of the stakeholder analysis, those stakeholders
included who have high power in order to manipulate the operations but with that has low
interest in the operations of the organisation (Kerzner, 2019). In relation to the given
project of musical event, committee members of the project can be undertaken into this
point of the analysis.
 High power, high interest: - Under this part of the stakeholder matrix, those people come
under who have huge power in order to manipulate the operations and along with that
high interest in the operational values of the organisation. For this part of the analysis
investors can be the main stakeholders who have high power and relatively who have
more interest in the project.
 Low power, high interest: - In this type of stakeholder matrix those people are considered
who have less power in order to influence the operations of the organisation and have
relatively high interest in the operational values. In relation to this point organisers of the
project can be considered because they have high interest but relatively less power in
order to regulate the working of the project.
 Low power, low interest: - Under this category of the stakeholder analysis, those people
are considered who have low power in order to manipulate the operations and relatively
low interest in the values of the organisation (Zwikael and Smyrk, 2019). Mainly
audiences are being considered at this point of the project.

TASK 4
WBS
WBS stands for work breakdown structure and it can be defined as the main foundation or
component in the project management (Guertler and Sick, 2021). It includes various components
such as time management, resource allocation, risk analysis, work scheduling etc through which
projects can be made more successful in the organisation. There is a need for various elements
that are used in order to create effective WBS such as scope of work, budget, cost performance
etc (Crawford, 2021). In relation to introducing a musical event there are various activities that
have to be structured in an effective manner through which this project can be made successful in
the market.

Task 5
Risk Analysis
No. Risk Effect Possibility Mitigation
1 Power failure High Low Should be using effective m
guidance.
2 Changing in weather conditions High Moderate Proper estimation of the techniq
3 Level of safety and security Low Moderate Main aim of security at the wor
4 Human resources High Low Should be a professional HR de
5 Technological updates Low Moderate Analysing market
6 Bad catering on site High High Should hire effective employees
7 Co-ordination Low Low
Implementing co-ordination nor
8 Capacity Low High Effective allocation of resources
9 Issues in regards to the society Low Low Should fulfil the needs of the cu
10 Self-esteem High High Should give enough appraisal to
11 Parking space issue Low Low Maintain effective parking facil
12 Financial conditions Low High Effectively managing the financ
13 Project conflicts High Low Effective supervision
14 Low moral Moderate Low Implementing motivational
workplace.
15 Government policies Low Moderate Market research
16 Availability of resources High Moderate Implementing effective strategie
17 Employee safety level Low High Training should be given in re
management
18 God’s act Low High -
19 Time management at workplace Low Low Time management policies
20 Market conditions Low High Effective market research

Task 6
Particulars Quality expectation Acceptance criteria Quality
specification
Controlling
techniques
Advertisements High Increasing sale of
the business by 10%
Uses of effective
technology.
Proper training and
development
Methods High Increasing
productivity by 5%.
Waterfall and Agile Should follow
principles of
methodology
Risk analysis High Productivity can be
increased by 4%
Maintaining of risk Should implement
risk management
techniques
Performance
evaluations
High Turnover can be
increased by 10%.
Gantt chart and
WBS
Should have a
supervisor’s
department
CONCLUSION
From the above report it has been analysed that the project manager is very important for the
organisation who help them to achieve a specific goal of the project. These are the main people
of the organisation who focus on the achievement of the desired goal. In the above report various
kinds of project methodologies have been undertaker that can be used in order to achieve the
goal of the project. After that stakeholder analysis has also been evaluated which shows the
relation of them with the organisation. At the last network diagram, WBS and risk analysis have
been undertaken into the account.

REFERENCES
Books and Journals
Anantatmula, V.S. and Rad, P.F., 2018. Role of organizational project management maturity
factors on project success. Engineering Management Journal, 30(3), pp.165-178.
Bjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity as
drivers of project management performance. International Journal of Project
Management, 36(6), pp.876-888.
Crawford, J.K., 2021. Project management maturity model. Auerbach Publications.
Filippetto, A.S., Lima, R. and Barbosa, J.L.V., 2021. A risk prediction model for software
project management based on similarity analysis of context histories. Information and
Software Technology, 131, p.106497.
Guertler, M.R. and Sick, N., 2021. Exploring the enabling effects of project management for
SMEs in adopting open innovation–A framework for partner search and selection in
open innovation projects. International Journal of Project Management, 39(2), pp.102-
114.
Kerzner, H., 2019. Innovation project management: Methods, case studies, and tools for
managing innovation projects. John Wiley & Sons.
Zwikael, O. and Smyrk, J.R., 2019. Project management: A benefit realisation approach.
Springer.