Project Management for Organising a Musical Festival

This report discusses project management methodologies, network diagram, Gantt chart analysis, WBS analysis, stakeholder analysis, and risk analysis for organising a musical festival. It covers the aims and objectives of the project, suitable technology, and more.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
Projects Aims and Objectives.....................................................................................................3
Project Plan................................................................................................................................3
Overview................................................................................................................................3
Methodologies.............................................................................................................................3
Network diagram.........................................................................................................................4
Gantt Chart Analysis...................................................................................................................6
WBS Analysis.............................................................................................................................7
Stakeholder analysis....................................................................................................................7
Risk analysis................................................................................................................................9
CONCLUSION..............................................................................................................................11
REFERENCES:.............................................................................................................................12
Books and Journals...................................................................................................................12

INTRODUCTION
Project management refers managing work of a team with skills and knowledge in order
to attain goals of the organisation (Picciotto, 2020). It helps in determining the idea of client and
make projects as per their requirements. While managing a single project the management of
project takes proper care of all the activities which are required for completing the assign task
successfully. This provides a gateway who the whole project could be managed and activities
involvement at the time of it's preparation. This report of project management is prepared for
organising a musical festival in order to celebrate achievement of alumni at the local Town Hall.
This project involves aims and objectives of project with this in depth planning is done which
included overview of project, methodologies to evaluate satisfaction of stakeholders, network
diagram, stakeholder analysis and risk analysis.
MAIN BODY
Projects Aims and Objectives
AIMS
The aim of organising this event is to create a good and joyful moment and celebrate
achievement.
OBJECTIVES
 To conducting the best music events which has not being conducted till now.
 To provide relaxing environment to visitors.
 To celebrate achievement of alumni
Project Plan
Overview
The plan is to conduct a music event in the local home for the alumni how has been
graduated recently. To celebrate the achievement of alumni this music event is being conducted
in this early autumn.
Methodologies
The project methodologies refers to the way that is being used in order to perform the
activities of the project (Aanbari and Kwak, 2018). There are certain methodologies which can
be adopted in order to enhance productivity and efficiency of project. As per the goals and

objectives of the project the suitable technology is being used. For preparing this project report
of music festival Waterfall methodology is the most suitable one for the successful competition
of this project.
Waterfall Methodology is being used since a long time, it's a traditional approach. In
this type of methodology the another task is being stated before the completion of earlier task.
This approach is only being used when the aims and objects of the project is being pre decided
and is not going to change (Zwikael and Smyrk, 2019). Along with this the things which are
included at the time of preparation of the project is also being pre decided. While preparing this
project of organising music event the aim and objective is already being decided and are not
going to change at any cost. With this the roles and responsibilities which each and every
individual has to perform is also pre decided and they are very clear about it. There are certain
benefits of using this waterfall methodologies which are stated below -
 Clear structure – The structure of whole event is pre decided and it clear among each
other. All the necessary steps required at the time of preparation of event is clear among
each other. The changes of overlapping of work also do not occurs and the team knows
they have to perform only the assigned task. This increases the effective of event and
results in successful completion of events.
 Evaluating end goal earlier – With the use of waterfall methodology it possible to
evaluate the end gaol at a very earlier stage. As everyone is aware about the allotted work
so they perform work according to it and if they found any necessary changes it required
then they are able to take necessary changes timely. This save a lot of time, efforts and
cost at the time of conducting event and makes it better for the viewers.
Network diagram
Network diagram is a graphical form of presentation of operations that are bing
conducted within the business units. In order to develop a better and deep understanding by the
activities of project network diagram is being prepared (Delisle, 2019). This helps in achieving
the goals and aims of the project timely and effectively. When an event is being conducted all it's
operations are being interconnected with each other, this can be easily understood with the help
of this diagram. Along with this, the organisation can easily evaluate the cost or resources which
are being unnecessary incurred within the business units.

Underneath basis is being used to prepare this diagram.
Early Start Activity Number Early finish
Slack
time
ACTIVITY NAME
Late Start Duration Late Finish

The best critical path is being represented in the above mentioned network diagram,
which will help in attaining the objects and aim of the music event successfully. With the help of
this diagram of network it will be easy for the music event organisers to understand about the
correct path on which they have to move. The chart significances that the higher up chart in
related with certain activities which are to be conducted on a shorter duration of time frame such
as 1,2,4,5,9,10,21 and lastly 22.
Gantt Chart Analysis
Gantt chart analysis of the music event is mentioned below -
Event initiation - Days
Discuss with students - 1
Permission of teachers - 1
Deciding event place - 3
Deciding theme of event - 2
Identifying volunteers - 3
Event planning
Distribution of work - 1
Arrangement of music band - 2
Preparing list of visitors - 1
Arrangement of accommodation facilities - 3
Cost evaluation - 2
Event execution
Follow up with management team - 1
Follow up with music band - 1
Control
Reviewing arrangements - 1
Measuring hygiene and safety of visitors - 1
Closer of event

Making final settlement - 1
Taking feedback - 1
WBS Analysis
Stakeholder analysis
Stakeholder analysis it being performed to find out the best suitable stakeholder and it's
evaluation upon it's requirements. The stakeholders are the one who directly or indirectly affects
the performance of organisation (Anantatmula and Rad, 2018). The primary stakeholders are the
one which are highly affected, secondary stakeholder which are indirectly affected and tertiary
stakeholders are the who are least affects with the operation of businesses. To perform
stakeholder analysis they are being categorised on the basis of power and interest. The
stakeholder analysis of the music event is being mentioned below -

 High power, low interest – The stakeholders lying under this quadrant, has high power
with them but their interest towards performing the activities of business is very low. In
context to the music event the interest of students working voluntary has a very low
interest towards the operation of events as they are not being paid for it but have high
power as other management member have (Bredillet, Tywoniak and Tootoonchy, 2018).
 High power, high interest - The stakeholders lying under this quadrant, has high power
along with the high level of interest towards performing the activities of business. The
one who is being conducting the event has at most power because they are the one who is
organising the event with this they are highly interested towards the successful of the
music event.
 Low power, high interest - The stakeholders lying under this quadrant, has low power
with them but their interest towards performing the activities of business is very high.
The students who will be attend the event as the visitors have a low power with them,
but they are super excited for the successful competition of the music event. They wants
to make their full contribution in this project and wants to see the event competed
successfully. With this the teachers also wants the events to be completed successful but
due to their least involvement in activities of event the have less power this them.
 Low power, low interest - The stakeholders lying under this quadrant, has low power
along with the low level of interest towards performing the activities of business. The

suppliers of events do not have any interest towards the successful of event they just aims
to get money. With this they also do not have any power with them.
Risk analysis
No
.
Risk Effect Possibilit
y
Mitigation
1 Failure of
event
High Low Arranging best music band for the event
2 Bad Weather
condition
High Low Organised event in covered area
3 Safety and
security
Low Low Management people will take care to it
4 Technologica
l adoption
Low Low Research of market
5 Lack of
catering
facilities
High Moderate Follow up with catering people
6 Improper
coordination
High Moderate Adopt best possible techniques for coordination
7 Availability
of proper
space
High Low Contact with different communities
8 Societal
issue
High Low Determining all the societal views in mind
9 Lack of time
management
High Moderate Prepare to- do list
10 Less parking
space
Low Low Arranging proper parking facilities
Particulars Quality Acceptance Quality Controlling

expectation criteria specification techniques
Promotion High Increasing
visitors by 10%
Promotional
strategies
Proving
training to
students
Methodolog
y
High Increasing
viewership by
15%.
Waterfall Leading
principles of
methodolog
y
Risk
evaluation
High Raising visitors
by 12%.
Register of risk Effective use
of risk
management
techniques
Performance High Increasing
benefit by 2%.
Gantt chart and
WBS
Direction
techniques

CONCLUSION
From the above report it can be concluded that project management helps in improving
efficiency of project. The aims, objectives of project event is being discussed along with this the
risk analysis, stakeholder analysis, WBS Analysis, Gantt chart analysis is performed. Waterfall
methodology is being used to organise the music event.

REFERENCES:
Books and Journals
Aanbari, F.T. and Kwak, Y.H., 2018, June. Impact on project management of allied disciplines.
Project Management Institute.
Anantatmula, V.S. and Rad, P.F., 2018. Role of organizational project management maturity
factors on project success. Engineering Management Journal, 30(3), pp.165-178.
Bredillet, C., Tywoniak, S. and Tootoonchy, M., 2018. Why and how do project management
offices change? A structural analysis approach. International Journal of Project
Management, 36(5), pp.744-761.
Delisle, J., 2019. Uncovering temporal underpinnings of project management
standards. International Journal of Project Management, 37(8), pp.968-978.
Picciotto, R., 2020. Towards a ‘New Project Management’movement? An international
development perspective. International Journal of Project Management, 38(8), pp.474-
485.
Zwikael, O. and Smyrk, J.R., 2019. Project management: A benefit realisation approach.
Springer.