This project plan aims to develop a website for a non-profit organization using agile principles. It includes the overarching aim, scale, and characterization of the project. The roles and responsibilities of project team members are outlined, along with a Team RACI Chart. Methods to keep members engaged and the method of communication are discussed.
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Running head: PROJECT MANAGEMENT Project Management Name of the Student: Name of the University:
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1PROJECT MANAGEMENT Table of Contents The overarching aim or function.........................................................................................2 The scale..............................................................................................................................2 The characterization.............................................................................................................2 Team member roles and responsibilities.............................................................................3 Team RACI Chart................................................................................................................5 Method to keep members engaged......................................................................................6 Method of communication...................................................................................................6 References............................................................................................................................8
2PROJECT MANAGEMENT The overarching aim or function The aim of this project plan is to develop website for the non-profit organization which will streamline donation page, links for the social media, pages for the individual staff, responsive design as well as financial transparency. The aim is to use the agile principles and practices in the development of website for flexibility as well as offer quick and continuous development of the software solutions. The scale The web development business is scaled in the non-profit organization and there is an increase into the profit by 15% by development of all the website pages. The implemented solution provides equal and better performance along with functionality of the non-profit organization. The characterization Following are the characteristics of the web development project for the non-profit organization such as: ï‚€There should be good use of color scheme in the webpage which may contain 2-3 colors which create a proper tone for the organization. ï‚€The webpage should have text in black color on white background, but it is acceptable if contrast is in proper range. Fonts should be used which is easy to read with font size 10- 12 pts. ï‚€The visual appeal of the webpage is increased with use of higher quality photography (Kerzner & Kerzner, 2017).
3PROJECT MANAGEMENT ï‚€The webpage should load in 20 seconds and less via dial up. ï‚€There should be descriptive link text for the social media which makes the visitors easier to find way around the site (Schwalbe, 2015). ï‚€The website should require testing in latest versions of Internet Explorer, Firefox and Safari. ï‚€The screen resolution of the webpage uses resolution of 1024*768 pixels. Team member roles and responsibilities The responsibilities of each project team members are determined based on the agile principles which are summarized in following table: Team members roleResponsibilities Project Sponsorï‚€Review the higher level project progress ï‚€Provide input to the project plan and project deliverables ï‚€Approval of project completion Project Managerï‚€Develop and monitor the project deliverables and project activities ï‚€Escalate the project issues ï‚€Prepare the project deliverables which are approved by the project stakeholders (Larson & Gray, 2017). Scrum Masterï‚€Timely response to the project meetings to manage communication ï‚€Keep the project manager informed about task completion ï‚€Review the project plan and identify the assigned tasks Web Developerï‚€Program and debug the web applications ï‚€Design and develop the web applications (Heagney, 2016).
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4PROJECT MANAGEMENT Maintenance of the web sites Network EngineerMaintain and administer the computer networks Troubleshoot and resolve the hardware and software problems Design and implement new solutions meets with current business environment (Turner, 2016). Support and administer the firewall environments with the policies of IT security System EngineerTechnical configuration of the items Install, configure and maintain the operating systems Ensure higher level of the system’s infrastructure accessibility TesterReview and analyze the specifications of the website required for the non-profit organization (Kerzner, 2018). Execute the scripts of the test and review the results Report and document the technical issues DesignerCreate visual concepts and use of computer software for design the website based on selected company’s objectives Develop layout of the website Selection of colors and images for the website Training specialistAssist to develop the project communication plan (Verzuh, 2015). Identify and assess the training requirements with the company Plan and implement training activities for the project team members
5PROJECT MANAGEMENT Team RACI Chart Responsibilities of the project team members Project Sponsor Project Manager Scrum Master Web Developer Network Engineer System Engineer Tester Designer Training Specialist Review higher level of project progressR-AA-CIII Approval of the project completionRA-AIII-- Escalate the project issuesR-AACCII- Develop and monitor project deliverables and activities-RCIII--- Timely response to project meetings-RACCI--- Program and debug web applicationsIARICCI-- Design and develop web applications--RAIICCI Maintenance of websites---RACCI- Maintain and administer computer networksAIIRCAI-- Design and implement new solutions---RIICAI Technical configuration of itemsACCIRCII- Install, configure and maintain operating systemCIIIRRIIC Accessibility of system's infrastructureAI-IARAII Review and analyze website specificationsIAIIARCIA Report and document technical issuesAACIIIRII Create visual conceptsA-CCI--R- Develop website layoutICIII--R- Identify and assess training needs-ACCIC-IR Plan and implement training activities--IAAC--R
6PROJECT MANAGEMENT Method to keep members engaged Following are the methods which are used to keep the project team members engaged into the development project work of website are as follows: Conduct interview: Interview is performed among the project team members to collect information about their experience to work in the project (Binder, 2016). The organization can improve management to lessen the turnover. Regularly communicate:It is required to keep the communication channels open. Communication plan is required to implement in the organization so that all the team members can share their issues and problems with each other to be solved on timely basis. In case of hosting discussion, people are broken down in smaller groups (Larson & Gray, 2017). It allows the individuals to be comfortable with the public interaction. Remote members:The key is to keep the members informed throughout providing a platform for effective communication such as e-newsletters, social media group; online conferences are increasing touch points with the non-profit members. Method of communication Following are the methods of communication which are used to communicate with the project team members such as: Verbal communication:This method uses words to share information with each others. It is a two-way communication to interact between the team members and project manager. This
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7PROJECT MANAGEMENT method of communication includes conversation as well as storytelling (Kerzner & Kerzner, 2017). Non-verbal communication:This method is included implicit messages whether it is expressed throughout non-verbal behaviors. This method of communication includes reading what is among the lines with written communication as well as hear of unsaid of the verbal communication (Verzuh, 2015). It includes body language, facial expressions, tone as well as pitch of the voice in addition to gestures. Written communication:This method is an effective mode of the business communication. This method of communication includes emails, social media and letters. Oral communication:It is the process to express information and ideas by the word of mouth. It is used to improve abilities of the oral communication (Heagney, 2016). This method of communication includes video conferencing, modulation of voice, and clarity of the speech as well as voice chat. Face-to-face communication:It is a concept which is used to describe social interaction being carried out face-to-face with the top management level (Schwalbe, 2015). This method of communication includes mutual influence of the individual’s direct physical presence with the body language.
8PROJECT MANAGEMENT References Binder, J. (2016).Global project management: communication, collaboration and management across borders. Routledge. Heagney, J. (2016).Fundamentals of project management. Amacom. Kerzner, H. (2018).Project management best practices: Achieving global excellence. John Wiley & Sons. Kerzner, H., & Kerzner, H. R. (2017).Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Larson, E. W., & Gray, C. F. (2017).Project management: The managerial process. McGraw- Hill Education. Schwalbe, K. (2015).Information technology project management. Cengage Learning. Turner, R. (2016).Gower handbook of project management. Routledge. Verzuh, E. (2015).The fast forward MBA in project management. John Wiley & Sons.