Project Management Part 2: Risk Register, Project Closure, and Methodologies

This report discusses QAHE's Project Inception Documents (PIDs) related to the rebuilding of the Manchester campus. It includes a risk register, project closure, and methodologies such as Waterfall, Agile, and Prince2. Agile is recommended for the current project as it supports flexibility and effective communication.

Project Management
(Part 2)

Table of Contents
INTRODUCTION (100)..................................................................................................................1
Task A: Risk Register......................................................................................................................1
Task B: Project closure (400)..........................................................................................................4
Task C: Methodologies....................................................................................................................4
Waterfall.................................................................................................................................5
Agile.......................................................................................................................................5
Prince2....................................................................................................................................6
Recommendation....................................................................................................................7
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................8

INTRODUCTION
Project management representatives effectively manage and correctly implement skills,
knowledge, and tools by performing outstanding activities and project efforts related to meeting
appropriate demand goals. It also tends to take on the prominent stage of providing appropriate
guidance to project managers to complete all activities and achieve success according to
appropriate standards. The report discusses QAHE's Project Inception Documents (PIDs) related
to the rebuilding of the Manchester campus. The project aims to develop a better heating
arrangement of the teaching space and sound absorbing panels on the walls to make it appear
attractive. In this case, stakeholder analysis, key personnel, methods, objectives, and timeline,
and WBS are entered into the case related to the selected case scenario.
Task A: Risk Register
A risk register basically provides a systematic written document that is useful and vital for
effectively recording the all the identified risk that hampers the efficiency level of the project
(Montes-Guerra and et. al., 2021). Following are the possible risk that encountered during the
current project on improved teaching space development at the Manchester campus of QAHE
without disrupting the teaching schedule:
Severity prior to mitigations Severity after mitigation
Proba
bility
Imp-
act
Rat-
ing
Mitigation Proba
bility
Imp
act
Rati
ng
Contingency Statu
s
Own
1. Lack of
proper
scheduli
ng
2 3 2 For Mitigation of this
risk associated with
shortage of employees
and overscheduling
effective management
and bifurcation of work
is important and vital
for which use of Gantt
chart and WBS along
with other tools could
be made for effective
1 2 2 Effective maagment and
organisation of activity
should be undertaken to
eliminate the chances of
last Minute absence
along with better
management of
employees and
bifurcation of work
Acti
on in
proc
ess
Proje
Man
1

scheduling and
management of the
work.
2. Budget
overrun
3 2 2 To eliminate and
mitigate the risk of
budget overrun
effective preparation of
budget is vital along
with keeping at least
15% of finance to meet
the future contingency.
1 3 2 Extra amount and
finance could be asked
or arranged by the
project sponsors to meet
the issue of Budget
Overrun.
Acti
on
appr
oved
Finan
Direc
3. Lack of
experien
ced
staffs
2 3 3 Lack of experienced
staff is a vital risk for
current project that
would directly impact
the quality and
efficiency level of the
work. Thus, Proper
training would be
provided to all staff to
maintain their skill and
competency level.
1 2 2 Hiring of more
experienced staff and
contractor would be
made.
Acti
on in
proc
ess
Proje
Man
4. Risk of
Fire
2 2 2 It forms out to be the
most vital health and
safety risk as chances of
fire is high at
construction site. Thus,
proper facility of fire
extinguisher should be
present at construction
site. Along with training
1 2 2 At the time of situation
of fire, first of fire
alarm must be pushed
along with quick
evacuation of people
and dialling 112 and
999 for help.
Acti
on
appr
oved
Proje
mana
2

to staff about the
effective use of fire
extinguisher should also
be provided.
5. Risk of
electric
shock
2 3 2 While a construction
project, use of various
electrical equipment are
made thus, risk of shirt
circuit and electronic
shock are possible.
Thus, a check and
control over conditions
of machine along with
voltage at which staff is
working is necessary
and vital for its
mitigation.
1 2 3 At the situation of
electric shock
immediate first aid must
be provided along with
calling at 112 for instant
help
Acti
on
appr
oved
Proje
mana
6. Technic
al issue
3 2 2 Facing technical issue is
most common while a
construction project,
appointment of
technical staff and
engineer could be made
for effective
overcoming of technical
issue.
1 2 2 Making instant contact
with an experienced
engineer and technician
can be made
Acti
on in
proc
ess
Proje
mana
7. Bad
quality
material
2 3 2 To overcome the issue
of quality material and
bad quality raw material
from suppliers,
effective agreement and
2 2 2 Contact with some
other suppliers who are
more experienced and
have a history of
providing good quality
Acti
on
appr
oved
Proje
mana
3

connection with the
supplier must be made
to mitigate such risk.
product can be made.
8. Increasi
ng price
of
material
2 3 3 Having a written
agreement with the
suppliers to ensure
delivery of material at
specified price would
mitigate this issue.
Search for other
suppliers as alternative
could also be made to
overcome this issue.
1 2 3 Asking for additional
funding from the
sponsors to meet the
increased price of
material is an effective
contingency.
Acti
on
Appr
oved
Direc
Finan
9. Ineffecti
ve
commu
nication
with
stakehol
ders
2 3 2 To mitigate this issue,
use of proper channels
of communication along
with implication of
digital and online
modes of
communication could
be made which ensures
free flow of information
among stakeholders
1 2 2 Arrangement of proper
meeting can be made as
contingency
Acti
on
appr
oved
Proje
mana
10. Imperfe
ct
design
and
quality
of
project
2 3 3 Appointment of
experienced designer
and skilled staff could
be made along with
having proper approval
from teachers and
authorities of QAHE for
perfect design and
1 2 2 Effective modification
in design as per the
teacher of QAHE could
be made
Acti
on in
proc
ess
Proje
Man
4

better quality of project.
Task B: Project closure
The project closure phase is the fourth and final phase of the project life cycle. At this
stage, the executives or the project manager will officially finalize the project and then present
the report as per to the overall level of success to their sponsor. Project closure involves
supplying the manner of the sections to their clients, passing documents to the company,
cancelling supplier contracts, releasing employees and teams, notifying stakeholders of the
project closure and many more. At the time of project completion, a post- implementation review
will be completed to determine the success of the project and determine lessons that are learned
during it. The project closure process group has been developed with key role of processes that
are executed in order to complete all activities in the project management procedure in the group
that will formally complete the project, phase, or contractual obligations. When the process
group is complete the project executives or manager will check if the processes defined in all the
process groups are have been completed or not to close the project phase and finally confirm the
project or the project phase that has been completed as effectively and efficiently.
Project closure phase will involves several sections that are as follows –
 All deliverable exit criteria are met
 Transfer of deliverable to consumers and will support functions and operations
 PIR report records and will hold the recommendations and lesson learnt for further
section of the project.
Task C: Methodologies
Methodologies basically comprises of the set of methods and techniques that can be applied
by a project manager to support more systematic and effective undertaking of the various task
and activities associated with efficient completion of a project (Salama, 2021).
Waterfall
This is most straight forwards and liner firm of project method that is progressive in nature
which comprises of an approach where a project is completed in distinct stages and moved step
by step toward ultimate release to consumers. Thus, use of the waterfall approach comprises of
making a big plan upfront based on effective planning and then effectively execute in a linear
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fashion and progressive manner that hoping that there would not be any changes in the plan. The
main stages of the Waterfall plan tend to starts from the Requirement gathering and
documentation along with the System design and Implementation followed by proper Testing,
Delivery/deployment and finally the Maintenance of the project.
Benefits Drawback
 Being simple and straight forwards is
the biggest strength of waterfall
approach that makes it easy to
understand.
 A well-documented and rigid structure
is provided that is based on effective
panning thus supports higher level of
efficiency in each stage.
 Lack of Flexibility and long planning.
 Rigidity does not allow quick
modification and changes (Molaei,
2021).
Agile
It is basically a cyclic approach which comprises of concept, inception, iteration, release,
maintenance, and retirement and also vary slightly depending on the project management
methodology chosen by a team. Use of Agile approach is effective and useful for a project as it
tends to priorities and requirements of a project that can easily be adjusted throughout the project
as per the prevailing circumstances and to effectively meet the needs of the stakeholders. Further,
Agile is also vital and useful as it empowers the team and delivers the project on a regular basis
for feedback thus, ensures higher efficiency level.
Benefits Drawback
 Ensures better management and
communication among team to secure
improved project results.
 Suitable for dynamic nature of
environment as well as for fixed
approach through quicker recognition
and mitigation of challenges (Salama
 Higher dependency on communication
with clients.
 Not appropriate to manage complex
dependency.
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and Raffaelli, 2021).
Prince2
The Prince2 approach provides the most flexible method that guides and provides
systematic way for managers through which they effectively manage the essentials of task for
managing successful projects, regardless of type or scale. PRINCE2 is an acronym which stands
for Projects IN Controlled Environments and this framework requires to have maximum
controlled through starts, middle till ends. The phases of the Prince 2 method comprise of
Starting up a project together with the Directing a project, initiating a project, Controlling a
stage, Managing product delivery, Managing stage boundaries and finally the Closing the
project. It has been analysed and find out that the Prince 2 methodology provides significant
flexibility and adjustability in a dynamic environment and best fit the demands and projects
scope.
Benefits Drawback
 High level of predictability along with
standardisation is the biggest benefit of
Prince 2 method.
 It is also one of the most time and cost
effective method of effective project
management.
 High level of bureaucracy is associated
with this method that needs a lot of
paper work.
 It does not consider soft skill and
interest of project manager that
hampers success of project (Raju and
Ganta, 2021).
Recommendation
On the basis of above discussion, use of Agile approach is recommended and suitable for
current project as it supports higher level of flexibility in current business environment and also
effectively meets the needs and demands of client based on effective communication. Further,
Waterfall approach is rigid and does not allow making of changes while Prince 2 method require
lots of paper work thus, they are not suitable for current project management.
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CONCLUSION
On the basis of current project, a conclusion can be made that risk register is vital and
effective in identifying and determining the project risk along with its effective mitigation.
Further, a summarisation can be made closure of project is also important as success and
effectiveness of a project is depend on the completion stage of the project which includes proper
recoding and documentation. At last, a conclusion can be made that, Waterfall, Agile and Prince
2 approach are used for effective management of project through having systematic stage and
phases.
REFERENCES
Books and journal
Montes-Guerra, M.I. and et. al., 2021. Adoption of Good Project Management Practices in the
International Cooperation Sector in Colombia. In Project Management and Engineering
Research (pp. 477-489). Springer, Cham.
Salama, M., 2021. Traditional Event Project Management.
Molaei, M., 2021. In Pursuit of Success: Evaluating the Management of Engineering Projects,
Cross-Sectoral Analysis of Project Management Efforts.
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Salama, M. and Raffaelli, Y., 2021. Event Management A sustainable project management
perspective.
Raju, I.B. and Ganta, P., 2021. The impacts of Various Activity Distribution on Project
Management in CPM and PERT Networks. Solid State Technology, 64(2), pp.6502-6513.
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