Project Management Best Practices

This assignment explores key principles and techniques in project management. It emphasizes the importance of work breakdown structures (WBS) and Gantt charts as essential tools for managing large-scale projects. The document highlights best practices outlined by industry experts and research, aiming to provide a comprehensive understanding of successful project execution.

Managing a successful
Business Project

Table of Contents
INTRODUCTION...........................................................................................................................3
PART.1............................................................................................................................................3
P.1 Project management Plan and its uses in the company:.......................................................3
P.2 Incorporate a Project Management Plan:..............................................................................4
P.3 Production of work breakdown structure and Gantt chart: .................................................5
PART.2............................................................................................................................................6
P.4 Small scale research through Qualitative and qualitative research methods:.......................6
PART.3............................................................................................................................................7
P.5 Assessment of research and data:.........................................................................................7
P.6 Adequate recommendations as an outcome of research and data analysis:..........................8
P7. Reflect on the value of undertaking research to meet stated objectives:..............................9
CONCLUSION .............................................................................................................................10
REFERENCES .............................................................................................................................11

INTRODUCTION
Corporate social responsibilities activities are doing in the corporate sectors to enhance the brand
image of the company and to provide the company a sustainable development. Each country or
region have their own CSR policy, but all countries main motto is to upgrade the society by
doing such kind of practices. Sainsbury plc. Main aim is not only to develop the region where it
operates but also to upgrade the whole world by doing CSR practices. This may also help the
Sainsbury plc to get sustainable development(Kerzner, 2013). With CSR in organisation,
company will have consistent growth and to act ethically and also contribute to the society by
upgrading the living standards. Practice of CSR will help to get the competitive advantages by
way of increasing stakeholders interest. Now, the corporates are appointing CSR managers to
effectively utilise the CSR practices in the organisation.
PART.1
P.1 Project management Plan and its uses in the company:
Project management plan is an important tool to know the baseline of the project and what
project wants from the persons or individuals who are involved in a particular project. Entire
professional authorities are providing the guidelines and directions so that they can offer the
assistance in the early stage of project management plan. The intent of such document is to give
an entire baseline of what has to be attained via projects and how it is to be attained, who'll be
indulge indulged and how will be reported and assessed and information will be interface. It
must be exercised as a reference as a verdict or decision which has been framed on the project
and for explanation of vogue sphere(Meredith and Mantel, 2011). Such document must be
exercised as a reference for the entire project. It is to assure that the management of the project is
doing regularly and as per the policy. however, project management plan is carried out to make
the project initiation and explanation. The PMP is a document which lays down the about the
project progress and this must be upgraded with the new an innovative concerned information.
The use of project management plan is used to introduce the team of the project an also provide
the relevant information to the them which can assist in making the project plan in a better
manner so that company can get the objectives of the project. Project management plan is used
by the mangers in the company by following ways:

1). Elaborates project plan to company's stakeholders: Company's project plan is a
living documents which is exercised to alter above the period of the projects.
Project plan is the broader concept which come out via various planning process
in the organisation.
2). Key element of the project plan covers baseline and baseline management plans.
Baseline is the performance evaluation techniques which is used to measure the
capabilities of the company. On the other hands, baseline management plans are
used to measure the variances occurred during the performance of the company
and striving hard to eliminate such variances(Rosenau and Githens, 2011).
P.2 Incorporate a Project Management Plan:
The aim of the project management plan is to complete the entire project in a better manner so
that project can contribute in a better way to the company. project management plan covers the
work breakdown strategy and product breakdown structure. They assist in breaking the entire
project into many parts so that it can be manageable for the project members to do projects in a
good manner. Quality determination is also covered in project management plan. The project
management plan is created to make the project straightforward. But this in not sure that the
project will be the accurate and exact for making project successfully(Doherty, Ashurst and
Peppard, 2012). There are some tools by which company can make the project successful. Which
have been described hereunder:
1. Ensure that the company have the all essential details and information before
going to start the project: there is need to know the project in detail at the starting
stage of the project. This is required to make the project of the company so special
that will meet the requirement of the particular project.
2. Recruit the right project management team to make the project successful: For
any project to make successful and sustainable, company need to appoint the
quality staff so that they can interprate and understand the intent of the project
basic and also able to make the company
3. Fix the expectations and milestone upfront: Sainsbury plc. is required to expect
from the staff about the project that it will be a successful one.
4. Determine the duties and responsibilities : Sainsbury plc. need to determine the
roles and responsibilities of each and every project members so that there would

be no confusion in regards of their duties and responsibilities while carrying out
the project.
5. Do not micromanage: Sainsbury plc. need to meet to all the project members so
that thing can not be micromanage(Putnam and Myers, 2013). Although, there is
need to give them space so that they can not feel so busy while doing project.
6. Have adequate system for handling the projects: company must have appropriate
system so that it can be used to all the project team to communicate and such
system could sort out all the problems within the project.
7. Keep motivating all employees: Sainsbury plc. need to motivate all the project
members by way of providing rewards and appraisal system so that they can feel
associated to the company and give their utmost contribution to the organisation.
So these are the tools by which Sainsbury plc can make project successful by applying above
mentioned techniques.
P.3 Production of work breakdown structure and Gantt chart:
It is very essential to break down the project into many parts so that such broken parts are easy to
understand for the project members to attain the their work with utmost accuracy. The Work
Breakdown Structure is the structure which assist in breaking the projects or the organisation.
This is done by which project can be easily understand to the project members so that company's
predetermined objectives could attained. Work breakdown structure is required to make the
product. As, work break down structures is required in the company where majority of the
projects are big. Sainsbury plc. exercises this structures to make the complex and lengthy
projects into simple one which can easily managed(Rosemann and vom Brocke, 2015). There are
also some points by which work break down structure is exercised as this assist in making the
project organisation, showing the regulate points and projects, assist in assigning accountabilities
of the project members, allowing for accurate prediction of cost. On the other part, Gantt chart is
nothing but just a graphical presentation of project. This is like a bar chart that elaborates the
starting and finalising dates of different components of a projects which includes resources and
taxes. Gantt chart is exercised in the project management planning. As, it is helpful in project
planning and detailing the set of work which needs completion. Gantt chart is used for helping in
scheduling and controlling the specific works and resources in a project. The Gantt chart reveals
the project timeline that fills the scheduled and finished a task beyond the time. Gantt chart assist

project manager in making project still on a track. Gantt chart helps in making the project
successful. Sainsbury is required to handle a huge number of activities and assure that the project
managers and their team are going to complete the project on time. If Sainsbury miss a deadline
then it could face the indirect effects on the remaining projects, and also burden on cost and
outcome. Therefore, it is important to see everything which is needed to completed and also
wants to understand when each task is needed to be finished(Meng, 2012).
PART.2
P.4 Small scale research through Qualitative and qualitative research methods:
In every organisation, adequate information is required for every aspect of the company.
Sainsbury plc. get to know the adequate information for making the betterment of the operation.
Small survey helps the company to extract relevant information for the company's need.
Basically, there are two ways to complete the the survey. Primary and secondary data are
required as per the need of the information in an organisation. The primary data is required when
there is a need to get the exact and accurate information. Primary data collection technique is
much expensive. As the information collected from the primary data is much accurate than the
secondary one. While secondary data is gathered from the journals, internet, books, and any
other institutions where huge data is kept(Storbacka, 2011). This is least expensive and not to
give the guarantee of accuracy. This is used in the company where there is need of general
information.
Apart from that, data gathered in the company are used via qualitative and quantitative
techniques. Quantitative research is related to the numbers and digits which are necessary to
make the quantitative research. With the help of numbers and digits company makes a graph or
chart. This is the way by which company would able to analyse the financial markets via so
many puzzled mathematical and statistical methods. On the other hand, qualitative research is
done to make the analysis which is subjective in nature and totally based on the unquantifiable
informational sources. This is broader than the quantitative techniques. Quantitative techniques
analysis is based on the numbers and digits that could get from the firm's financial statements.
However, both the research analytical techniques are crucial for measuring the firm performance
practices. Qualitative analysis helps to understand the Sainsbury plc. management and its skills

in the industry. However, consumers are the centre of attraction for the growth of the
organisation. So, Sainsbury is required to make the policy for the consumers benefits. Qualitative
assessment is required to assess the things and understand so that the business of the firm can
easily measured(vom Brocke and Sinnl, 2011).
PART.3
P.5 Assessment of research and data:
The research convened by the company is not always accurate if the company will work on the
irrelevant or useless data then, the analysis part will be useless for making any productive plans
in the company. Now there is need to gather the productive and accurate information so that the
data will be better analysed and that can contribute in making company's plan. This is also fact
that some sources of information are baseless and company need to check the information
reliability before going to apply in the company's strategy planning. Internet webpages can be
accessed by anyone and add any information on it and people believe in such information,
whoever use such kind of information, will definitely give the senseless analysis. So, it can be
used for the general analysis but for the specific analysis, company need to make sure that the
information gathered is certainly correct forb the interpretation purpose or not. Then, company
will need to react on it. There are two tools and techniques which could be exercised to assess
the research and data. Which are qualitative and quantitative assessment tools. Sainsbury plc
measures the data and research via qualitative techniques(Baiden and Price, 2011). As, this is an
important tool which is used during planning process that includes subjective assessment and
interpretation of the the data. Qualitative assessment is used to give the clear view about the
crucial issues which can lead to exposed in front of general public and firm's investors.
Qualitative assessment is also implemented to understand the strengths and weaknesses of the
company so that firm's strength can be detected and will lead to give the competitive advantages
and weaknesses can be overcome. With the help of qualitative data, firm can able to do the
content analysis. Such process is used for the categorisation of oral and behavioural data and
that could lead to use for the classification, summarisation and tabulation of data. Qualitative
analysis is centred for knowing how individual frame meaning of and experience of

environment. Basically, they are two ways by which company can analysed the data. Which are
mentioned hereunder:
1. Base stage or manifest stage: A detailed description of data. For example- this is
what exactly said, but there is no clarification on theories.
2. Broader stage or potential stage of assessment: there is requirements to do the
detailed assessment which must be related to the response.
As, concept analysis consists coding and segregating data which is also used in classification and
indexing. The main reason behind of content analysis is to make sense of data organised and
highlights the key purpose and purposes(Chang, Walters and Wills, 2013.).
P.6 Adequate recommendations as an outcome of research and data analysis:
Data assessment and analysis is required for responding the questionnaires through
understanding and interpretation of data. Company will need to check data analysis before going
to implement the plan or any strategy. This will give the company to make the better plan for it.
By doing data analysis, company is able to make an adequate plans that can help the company to
attain the objectives and goals in an adequate manner. It should be the duty and accountability of
the company to know the relevancy of the information so that they can used in the organisation.
The company need to take accurate informations so that the analysis could give the clear picture
of the organisation in front of public and company's stakeholders. Research analysis would also
assist in knowing the consumers perception and by knowing consumers perception, company
would react according to it(Mochal, 2017). With the help of data analysis, company would able
to get outcomes. Detecting issues and challenges, knowing the availability of the desired data
are covered in the analytical process. Data analysis is the outcome of raw data that is
implemented by the firm for the measurements or assessment. There is also need to know the
mode of communication which are going to be fantastic for answering the questionnaires.
Analysis could influence on the future development to the research survey process. As, data
analysis need the information from the managers, administrators or other personnel who have
direct control on the operational process. As a result of data analysis, company would get to
know the real positions and try to overcome the issues which can create hurdles in analysing the
data. Sainsbury plc. is a big company which immensely required data for analysis, as data will
show to the real picture and also give suggestion that, in which field company is growing and

where company need to make the investment so that company can lead over the competitors.
Company can also make the charity and donations to the needy people so that they can help in
upgrading the society. Company will have to make an adequate CSR policy so that they can
practice for the betterment of the community where it operates(Rosenau and Githens, 2011).
P7. Reflect on the value of undertaking research to meet stated objectives:
The ultimate objective of the firm is to satiate the need of the of potential consumers. The
managers main responsibility are to convene the market research so that they can identify the
consumers requirements. This is directly link to providing the learning and training outcomes to
the employees so that they would know the ultimate objectives of the company and striving hard
to attainment of that set objectives. As, some of the theories which are essential to develop the
efficiency and skills of the employees(Larson and Gray, 2011). The human resource department
is the centre player which improves the performance of the employees and tries to connect them
to get the company's set objectives. Learning and development programme will not only emerge
the growth of the company but also will develop skills in the employees. Training program will
assist in making the strategic plan for the company. The HR managers of the Sainsbury plc. are
directly providing the training to their employees as per their need and requirements. As, training
part elaborates the consistent process for gathering and assessing the information, which are
exercised in planning and providing an adequate directions to the members of the company.
Human Resource managers main functions are to recruit the most qualified employees and
providing them an adequate training so that they can enhance their skills and contribute in the
development of the organisation(Doherty, Ashurst and Peppard, 2012). Managers in the
company are the main persons whose centre responsibility is to fix the long term goals and
objectives of the company. In addition to this, it is the accountability of the managers to frame
plan as per the employees capabilities for getting their set goals and objectives. Managers have to
monitors and control all the employees so that they can only focus to their work and contribute to
the company in a better way.

CONCLUSION
From the above mentioned research, it has been found that the company must need to make the
effective CSR policy so that they can play their roles in upgrade the society. In the time of
globalisation, company also need to review their practices and try to improve them to make the
eco- friendly products and service. Company also need to solve the issues which could become
hurdles fro attaining CSR objectives. Now it has also been mentioned above that the company
need to make project management plan which can effectively utilized for the attainment of the
project goals. Company also cited that for getting the project aim, company need to follow work
break down structures and Gantt chart for getting done the big size projects.

REFERENCES
Books and Journals:
Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J.R. and Mantel Jr, S.J., 2011. Project management: a managerial approach. John
Wiley & Sons.
Rosenau, M.D. and Githens, G.D., 2011. Successful project management: a step-by-step
approach with practical examples. John Wiley & Sons.
Larson, E.W. and Gray, C.F., 2011. Project management: The managerial process.
Doherty, N.F., Ashurst, C. and Peppard, J., 2012. Factors affecting the successful realisation of
benefits from systems development projects: findings from three case studies. Journal
of Information Technology. 27(1). pp.1-16.
Putnam, L.H. and Myers, W., 2013. Five core metrics: the intelligence behind successful
software management. Pearson Education.
Rosemann, M. and vom Brocke, J., 2015. The six core elements of business process
management. In Handbook on business process management 1(pp. 105-122). Springer
Berlin Heidelberg.
Meng, X., 2012. The effect of relationship management on project performance in construction.
International journal of project management. 30(2). pp.188-198.
Storbacka, K., 2011. A solution business model: Capabilities and management practices for
integrated solutions. Industrial Marketing Management. 40(5). pp.699-711.
vom Brocke, J. and Sinnl, T., 2011. Culture in business process management: a literature review.
Business Process Management Journal. 17(2). pp.357-378.
Baiden, B.K. and Price, A.D., 2011. The effect of integration on project delivery team
effectiveness. International Journal of Project Management. 29(2). pp.129-136.
Chang, V., Walters, R.J. and Wills, G., 2013. The development that leads to the Cloud
Computing Business Framework. International Journal of Information
Management.33(3). pp.524-538.
Online:
Mochal, T., 2017. 10 best practices for successful project management. [Online]. Available
through: <http://www.techrepublic.com/blog/10-things/10-best-practices-for-
successful-project-management/>. [accessed on 3rd April 2017].