Project Management Report: QAHE Refurbishment Project Analysis

This report provides a comprehensive overview of project management principles, focusing on a refurbishment project at QAHE's London and Birmingham campuses. It begins with an introduction to project management, defining key terms and outlining the scope of the project. The report details the Project Initiation Document (PID), including project scope, justification, financing, roles, and responsibilities, emphasizing the importance of clear, relevant information. It also includes a Gantt chart to illustrate the project plan. The report further explores risk management, discussing risk registration, mitigation, and contingency planning. It highlights the importance of a well-organized risk management plan for identifying potential risks and evaluating their impacts. The report also covers stakeholder analysis, emphasizing the need to consider the interests of all stakeholders. Finally, the report discusses the importance of project risk mitigation plans. The report concludes by emphasizing the importance of proactive risk management and its role in project success. The report is a valuable resource for students studying project management, offering practical insights into project planning, risk assessment, and execution.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK...............................................................................................................................................1
1...................................................................................................................................................1
Q2: Presentation of project plan by using Gantt chart................................................................4
Q3: Importance of risk management plan and there assessment................................................5
Q4: ..............................................................................................................................................6
(a): ..............................................................................................................................................6
(b)................................................................................................................................................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10
Appendix........................................................................................................................................11

INTRODUCTION
A project is always in temporary nature where its beginning and end time is defined with
its resources and scope. This will includes the specific set of operations which are designed in
such way which helps in accomplishment of desired goals. Project management plan includes the
activities relating to performance of project in more appropriate manner through consideration of
the inputs received from project team and stakeholders. Such plan is a document which which
summarises hoe project is completed, controlled and closely monitored (Ashleigh, Ojiako,
Chipulu and Wang, 2012).
In the present report explain about, project initiation document, Risk Register,
preparation of project plan. Also, importance of quality risk management plans and its potential
impact upon project.
TASK
1.
Project Initiation Document
This document includes the information about starting of project and business activities.
It is considered as initial stage where plan are prepared by project manager and start their
business operations in appropriate manner. Under this, project manager has the duty is to
formulate effective actions and strategies which helps in operation of business functions under
decided time period. The different aspects which are included in project initiation document are
defined below:
 Defining about project and its scope
 Justification about the project activities
 Secured financing about the project, If necessary
 Defining of the duties and responsibilities of teams involved project functioning
 providence of effective information to people which is need to be productive and relevant
from the initialisation of project.
The different questions which are in the form of what? Why? Who? How? When? Need
to address while formulating effective project initiation document. There are many companies
having their own template regarding Project Initiation document. Such organisations are known
as project driven companies (Braglia and Frosolini, 2014). All the information which is present

in PID is need to be clear, relevant and result driven. Project initiation document has further
classified into four parts which are mentioned below:
Overview about project
The present project is very important in nature which includes about the renovation of
existing facilities in college for the purpose of creation of positive educational environment. In
this regard, QAHE is planned about refurbishment of their teaching rooms and computing labs in
the London campus and Birmingham campus. The main objective behind this is to ensure that
staff is working in excellent working environment where students have access to the latest
technologies which provides their support in further studies and teaching. This will includes
about the up-gradation of new hardware, software and network infrastructure. There is also need
to make changes in classrooms for ex., furnitures, IT support desk, local IT support etc. To make
such changes in effective manner, project manager has the duty is to understand about budgeted
capital which is needed for completion of whole project on time (Bucero and Englund, 2015 ).
Budgetary information and Timescale
The preset project is about bringing up of innovation in college campus and classroom. It
is important for creating excellent learning environment for students and staff members. The idea
of renovation of teaching and computer labs in University takes the education at next level. This
allows the students is to use new innovative technologies for enhancing their skills and
capabilities. The budgeted cost which is analysed for refurbishment of computer labs is around £
65000. It observed that many thousand pounds are also need to bring new hardware's, software's
and network infrastructure (Burke, 2013).
The time period which is needed for refurbishment of teaching and computer labs and
improvement of new hardware's and software's is around 3 months. It is important for project
manager is do cost volume analysis before starting of any of the activities. Such analysis helps in
identification of the cost which is associated with performance of particular projects and the
profits which are ascertained in future. It provides the opportunity to ascertain the strengths and
weaknesses which are associated with completion of project.
Management of risk is important aspect which helps to attain success. It provides the
opportunity for determining the complexity which is associated with the activities involved in
project. In implementation of new software's need to evaluate secure code, cyber risk and other
authentication procedures at early stage of planning.

Objectives
There are large number of objectives which are associated with the performance of
present project of the refurbishment in London and Birmingham campus. Such different
objectives are mentioned below:
 Establishment of improved teaching and computing labs
 Creation of excellent learning environment
 Access to latest technologies to students for support in their studies and learnings
 Development of new hardware's, software's and network infrastructure
 To make improvements in IT support desk
Approach and support of different individuals
It is not possible for achieving the objectives without the help of well trained individuals.
The different individual which plays an important role in performance of the different activities
in a project includes project manager, sponsor, support team, IT developer etc. All the different
personalities have their different roles and duties. The main duty of sponsor is to ascertain the
amount which need to bring such innovations (Fabozzi and de Nahlik, 2012). On the other hand,
project manager has the duty about formulation of plan and management of whole teams in
effective manner. Their main aim is to manage the whole activities in such a manner that target is
accomplished within stipulated period of time.
The approach which is used for dividing the whole activities project is known as Gantt
chart. In this regard, HR team of University has the role is to manage the resources in more
systematic manner which helps in controlling if the activities in more appropriate manner. They
also provides the function regarding development of effective communication channels.
Stakeholder analysis
This stage includes the identification of different stakeholders which have interest in the
activities of university. The main purpose behind evaluation of stakeholders is about their
effective management (Hagen and Park, 2013). It is the duty of project manager is that not
overriding the interest of any stakeholders through make changes in the existing facilities of
college. The different stakeholders which are associated with the working of university are
students, staff members, trustee, government bodies, dean of college, supplier of equipments etc.
Garbing the interest of all stakeholder helps in determination about the successfulness of their

future project. Their is huge impact of such analysis in effective decision-making processes and
attains their support in different functions related to project.
Q2: Presentation of project plan by using Gantt chart

Q3: Importance of risk management plan and there assessment
There are various types of risk which are related with any business plan. The QA is
planning a full refurbishment of their teaching rooms and computer lab that is operating is
London campus. The plan of the owner of institution is to provide more safe and excellent
learning environment and to access to latest technology to support its studies and other related
aspects. Some of the risk those are associated with building of new lab and rooms are needed to
be bear by the company.
Registration of risk: It has been found that any given project plan is having uncertain
kind of situation that is being responsible for analysing both negative and positive impacts at the
same point of time. A risk evaluation is a more difficult process that could make plenty of
influences on productivity of any institution. This seems to be an effective procedure of
formulating options and actions which will be useful in order to increase maximum opportunities
for the institution. It is decreasing pressures to a ongoing project aims so that maximum changes
of profit can be enhanced (Kerzner and Kerzner, 2017).
Mitigation of risk: It is known as one of the effective process by which managers uses to
control or reduce adverse effective that are arises with the implementation of new projects. It is
systematic reduction in accordance of exposure to a risk or likelihood of their occurrence. This
can reduce various types of risk that could affect a number of areas such as increase in staffing or
eliminating scope in near future.

Contingency: It is a kind of situation which is related to a service of project team to think
early in case of taking any actions if any kind of risk arises without giving warning. This can be
performed by implementing more reliable strategies which are crucial in future planning of
institution. This will include various aspects those are related with risk activities. It is used to
define actions process that is to be taken in order to analyse total risk which are being occur
during setting up of a new computer lab and rooms.
Prior mitigating prediction: This seems to be an effective aspects of evaluating risk
while formulating valuable description a company used to make estimation for the risks
probability and make impact in accordance of present project aims and objectives. It would
examine proactive mitigation actions that can eliminate possibility of risk and their impact
through addressing source of risk origin (Lock, 2012). Current risk exposure assume that the risk
is accepted with no any particular action in needed to be taken in that particular resources. It can
be determine all orders that are being made as per the instruction of chancellor of cited
university. It will be having proper planning to risk mitigation action that are to be related with
individual risk that is associated with total cost, time and proper utilisation of resources in
appropriate manner.
Q4:
(a):
In every project planning, it is necessary to have a well organise risk management plan.
This will be assist project managers to prepare estimated impacts and that define responses to
their problems. This would assist in both identification of potential risk and to evaluate overall
risk that are present in any project. A risk management plan is being made to minimise specific
impacts of risk that are present in formulation of latest computer lab and rooms of university.
Apart from this, it has been correctly stated that precaution is better than cure. This assume to be
follow in right manner so that chances of mistakes can be managed and controlled before they
making impacts on the overall performance of project (Maltzman and Shirley, 2012).
Project risk mitigation plans are said to be an essential aspect which would evaluate,
forecast and employ to answer all necessary question those are related with a diversified issues.
A well-equipped project risk management plan would address all unexpected problems which
emerge as an effective planner that is having specific consideration of all essential mentioned
situations that is useful to incorporate the project plans. As another project, this can be known as

fighting is not taken account as more effect ways which would be cause detrimental damage to
extra phase in their entire project life. The project risk management plan at all time consists of
various characteristics and elements. Some of them are discuss underneath:
Process: This is said to be whole process which will be used to consider during the time
of determining, assessing and analysing crucial aspects through using project life cycle methods.
Budget: There is always said to be trend which related with the trend for incorporating
any project cost, as if the project begins, there are various types of points in which crucial
changes in needed to be done. The tools which is associated with all these modification are
required to explained as per the project risk management plan (Ramazani and Jergeas, 2015).
WBS (Work Break down structure): This seems to be an effective structure which is to
be made before making any planning for the projects. It would be covered all important members
those are associated with a projects are mentioned under this WBS. The primary reason for
preparing WBS is to divided tasks and activities into small units.
Risk register: It is necessary to make proper registration of all essential feature that are
arises in a given project management plan (Stoshikj, Kryvinska and Strauss, 2014).
Roles and responsibilities: This is important to make use of appropriate methods that
can assist in evaluating overall risks that are present during planning process. The project
managers role is to make prior planning in order to mitigate overall risk factors that are present
in any business plan. It is necessary to make reporting layout in a particular situation for
encountering risk that are effectively helpful in increasing chances of getting more valuable
outcomes to an institution or college.
Categories of risk: There are various types of risk categories which is focused on overall
development of institution. It has been determine that various risk factors which is not fixed
would be having various positive and negative effects on overall business aims of a given
project.
It is the obligation upon the risk manager is to identify the risk which are associated with
operation of project. The main objective behind such appraisal is reduction in the amount of risk.
Risk management planning: This includes the activities related to determination of
approaches and strategies which helps in management of risks.
Determination of risk: This includes the process about identification of actual risks and
the consequences behind their presence.

Qualitative risk analysis: This analysis helps in ascertaining the impact of risk on the
performance of whole project. In this regard, need to prioritise risk on the basis of their nature
for adopting effective approaches.
Quantitative risk analysis: Under this impact of risk is analysed in quantitative terms.
Risk response planning: It is the planning under which different options are identified
for controlling of the risks in more appropriate manner (Walker, 2015).
Risk monitoring planning: This includes the process of monitoring through use of
project life cycle.
(b)
In the process of performing of the different activities of project, if some issues are arise
then it has negative impact upon such functioning. It is the duty of project manager is to consider
the risks but if it is ignored then it is not possible to succeed in project.
Computerised system is one of the effective medium which has positive and negative
impact upon the activities of project depends upon the capability of management. With the use of
computerised system, it is possible to perform multiple things in a single time. It helps to take the
benefits from the different options like internet also. There are different strengths and
weaknesses behind the implementing PRINCE2 are defined below:
Strengths: The major strength of this system is that it helps in the businesses is to
improve their activities through use of portable device of communication and application of the
mode of internet which improves the working capacity of staff members. It helps in
communication of the progress time to time and enabling the staff working with higher
efficiencies. It provides the opportunity regarding learning of new things through use of different
methods (Ward and Daniel, 2013.).
Weaknesses: One of the major weakness which is associated with this method is about
the data and information which present on internet. There is frequent changes are happen in
computerised systems as per the change in technologies. So, need to bring rapid changes in their
procedures in frequent interval of times. There are many health related problems are associated
with the use of such system which includes eye strain, skeleton problem etc.

CONCLUSION
It has been concluded from the above report that, whole project is related to the
refurbishment of the existing facilities at University for creation of positive educational
environment where students have opportunity to use innovative technologies to improve their
learnings. For effective performance and completion of project need to determination of risks, so
the objectives should be accomplished within time period.

REFERENCES
Books and Journals
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management education: Implications for blended learning. International Journal of
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Braglia, M. and Frosolini, M., 2014. An integrated approach to implement project management
information systems within the extended enterprise. International Journal of Project
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Bucero, A. and Englund, R.L., 2015, October. Project sponsorship: Achieving management
commitment for project success. Project Management Institute.
Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.
Fabozzi, F.J. and de Nahlik, C., 2012. Project financing 8th edition. Euromoney.
Hagen, M. and Park, S., 2013. Ambiguity acceptance as a function of project management: A
new critical success factor. Project Management Journal. 44(2). pp.52-66.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Lock, M.D., 2012. Project management in construction. Gower Publishing, Ltd..
Maltzman, R. and Shirley, D., 2012. Green project management. CRC Press.
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pp.25-38.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
Ward, J. and Daniel, E.M., 2013. The role of project management offices (PMOs) in IS project
success and management satisfaction. Journal of Enterprise Information
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