Project Management Plan (PMP) for EduStream

This document provides a detailed project management plan for EduStream, an online streaming platform for educational content. It includes information on the project scope, key team members, deliverables, and scheduling.

Project Management Plan (PMP) EduStream
1 Overview Information
Project Title/Name EduStream Pilot (Phase 1)
Project Description This project is required for entering online streaming business as the
market for CD/DVDs is diminishing fast. On the other hand, online
contents are becoming more and more popular and more acceptable for
general customers as most of them now have access to computers and /
or smartphones. Hence, this project will deliver an online streaming
platform through which the company can stream educational contents
for the customers without having to deal with DVDs.
Project Purpose The purpose of this project is to enable the company to enter online
streaming business as the current functional market is diminishing
rapidly
Project Scope The main scope of the project is to develop an appropriate system
architecture that will allow the company to stream contents directly to
the digital devices of the customer.
Project Sponsor Bill Shanks, CIO
Project Manager PLEASE FILL
Key Project Team Members (Add/Delete Rows as appropriate)
Name Role Responsibilities Contact Details
Shona Mayberry CEO Executive
Management
Bill Shanks (CIO) Sponsor Funding
Me (insert your name
here)
Project Manager Project Management
Jill Mars Content Developer Content Management
Dan Collins Negotiations Expert Negotiations
Bill Haley Security Expert Security Management
Doris Sykes Marketing Manager Marketing
Management
Jerome Dons Sales Person Marketing
VidCon Subcontractor Provide Content
StreamTech Subcontractor Technical
Development
Key Project
Deliverables
The key deliverable product is an online content streaming platform that
can be accessed by customers through smartphones and computers and
through which, they will be able to view or play the contents without
having to use CDs and DVDs
Definitions and
Acronyms used
Amazon EC2 – Component of Amazon cloud computing platform
Amazon S3 – Cloud storage space provided by Amazon
TCP-IP – Internet protocol for transmission of data
Reference Materials Aykin, N. (Ed.). (2016). Usability and internationalization of
information technology. CRC Press.
Fuller, M. A., Valacich, J. S., George, J. F., & Schneider, C.
(2017). Information Systems Project Management: A Process
and Team Approach, Edition 1.1. Prospect Press.
Kasemsap, K. (2018). The roles of information technology and
knowledge management in project management metrics.
In Global Business Expansion: Concepts, Methodologies,

CEO
CIO
Project Manager
VidCon
Sales Person
Security Expert
StreamTech
Marketing Manager
Negotiations and Legal Expert
Content Developer
Project Management Plan (PMP) EduStream
Tools, and Applications (pp. 1191-1221). IGI Global.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems
approach to planning, scheduling, and controlling. John Wiley
& Sons.
Lientz, B., & Rea, K. (2016). Breakthrough technology project
management. Routledge.
Moeini, M., & Rivard, S. (2018). Responding—or not—to information
technology project risks: an integrative model. MIS Quarterly.
Nicholas, J. M., & Steyn, H. (2017). Project management for
engineering, business and technology. Routledge.
Schwalbe, K. (2015). Information technology project management.
Cengage Learning.
2 Project Organisation
2.1 Organisation Chart
Figure 1: Organisational Chart
(Source: Created by Author)
2.2 Project Responsibilities
This project requires involvement of a large number of personnel each of whom will have specific roles and
duties in the project. It is the primary requirement that each of the selected personnel must fulfil their
responsibilities in order to drive the project towards success. The responsibilities of the selected personnel
are further explained in the following table.

Project Management Plan (PMP) EduStream
2.3 PROJECT RESPONSIBILITIES MATRIX (Provide information on the team and
other stakeholders down to a useful granularity – describe major project
functions for each person – This should reflect what is in the Project Charter)
Name Role Responsible For Responsible To Contact Information
(email/phone)
Shona Mayberry CEO Executive management of
EdMI
Board
Bill Shanks (CIO) Sponsor Overseeing the project CEO
Me (insert your
name here)
Project Manager Managing and controlling
the project
CIO
Jill Mars Content
Developer
Helping to build/evolve the
media catalogue/content for
deployment through the
streaming environment
Project Manager
Dan Collins Negotiations
Expert
Supporting contract
negotiations
CEO
Bill Haley Security Expert Providing important
information regarding legal
and security guidelines
Project Manager
Doris Sykes Marketing
Manager
Prepare marketing plan Project Manager
Jerome Dons Sales Person Conduct marketing
regarding the services
Marketing
Manager
VidCon Subcontractor Create popular contents for
streaming
Project Manager
StreamTech Subcontractor Providing appropriate
architecture for online
streaming system
Project Manager
2.4 STAKEHOLDER ANALYSIS (Provide information on the key stakeholders
outside the core team down to useful granularity – Please note that this is
typically a separate document as it may contain sensitive information)
Name Role on Project Responsible
To
Level of
Interest
Level of
Influence
Issues affecting the
engagement
Shona Mayberry CEO Board High High Uncertainty of the business
success for the proposed system
Bill Shanks (CIO) Sponsor CEO High High High cost of the project
Me (insert your
name here)
Project Manager CIO Medium Medium Lack of sufficient technical
knowledge regarding the
proposed system
Jill Mars Content
Developer
Project
Manager
High Low Lack of sufficient time to
engage in content deployment
Dan Collins Negotiations
Expert
CEO Low Low No scope for negotiation due to
fixed costs
Bill Haley Security Expert Project
Manager
Low Low Undefined legal compliance
policy in the company
Doris Sykes Marketing
Manager
Project
Manager
High Medium Lack of expertise in marketing
for online streaming content
Jerome Dons Sales Person Marketing
Manager
Medium Low Lack of expertise in marketing
for online streaming content

Project Management Plan (PMP) EduStream
VidCon Subcontractor Project
Manager
High Low Lack of profit from contract
terms
StreamTech Subcontractor Project
Manager
High Low Lack of profit from contract
terms
2.5 Other Organisational Information
As per the proposed project, the organization lacks sufficient personnel who strong expertise in the proposed
field of development. Hence, it will be required to hire external personnel who will provide assistance in
developing the system as well as training the existing employees regarding deployment and management of
the system.
3 Work Breakdown
3.1 Workstreams
Workstream
Number Workstream Description
1 New Online Streaming Business Project
1.1 Discussion and Preliminary Planning
1.1.1 Form a Team for Discussion
1.1.2 Discuss Current Market
1.1.3 Discuss Possibility of Entering New Market
1.1.4 Reach Agreement on Online Streaming Contents
1.1.5 Begin developing informal team relationships
1.2 Project Planning
1.2.1 Develop Project Charter
1.2.1.1 Specify Project Scope
1.2.1.2 Develop Schedule
1.2.1.2.1 Prepare Work Breakdown Structure
1.2.1.2.2 Schedule the Work Packages
1.2.1.3 Develop Budget for the Project
1.2.1.3.1 Specify List of Resources and their Costs
1.2.1.3.2 Assign Resources to Work Packages
1.2.1.4 Identify Risks with the Project
1.2.2 Assign Roles to the Project Team Members
1.2.3 Completion of Project Planning
1.3 Project Starting
1.3.1 Formal Project Start
1.3.2 Allocation of Project Funds
1.3.3 Engagement of Project Team Members
1.3.4 Prepare Project Specification Document
1.3.5 Analyze the Current Set Up
1.3.6 Analyze Skill Sets of the Project Team Members
1.3.7 Develop Requirement for New Human Resources for the Project
1.3.8 Selection of Subcontractor
1.3.8.1 Define Requirements for Subcontractor
1.3.8.2 Release Tender Document
1.3.8.3 Select Subcontractor(s)
1.3.8.4 Contractually Engage Technical Subcontractor
1.3.9 System Design

Project Management Plan (PMP) EduStream
1.3.9.1 Analyze Proposed System Requirements
1.3.9.2 Prepare Technical Design of the System
1.3.9.3 Finalise the Technical/System Architecture/Design
1.4 Project Execution
1.4.1 Receive Approval for the System Design
1.4.2 Assign Personnel for Development Work
1.4.3 Kick Off Development of Software and Systems
1.4.4 Preliminary Works
1.4.4.1 Procure Development and Test Environments
1.4.4.2 Set Up Project Room
1.4.4.3 Set Up System Beta Development
1.4.5 Marketing
1.4.5.1 Commence Marketing
1.4.5.2 Build Client Base for Beta and User Acceptance Testing
1.4.6 Development
1.4.6.1 Perth
1.4.6.1.1 Beta Development for Perth
1.4.6.1.2 Beta goes-live for the first Pilot CDN node (Perth)
1.4.6.1.3 Commence detailed System tests and UAT
1.4.6.2 Sydney
1.4.6.2.1 Beta Development for Sydney
1.4.6.2.2 Beta goes-live on second Pilot CDN node (Sydney)
1.4.6.2.3 Commence multi-site system testing & UAT
1.4.6.3 Melbourne
1.4.6.3.1 Beta Development for Melbourne
1.4.6.3.2 Beta goes-live for third Pilot CDN node (Melbourne)
1.4.6.3.3 Commence full system pilot testing
1.4.7 Launch of System
1.4.7.1 Advertising Blitz
1.4.7.2 Full Market Opening
1.5 Pilot Project Closing
1.5.1 Submit Documentation
1.5.2 Review Pilot Project
1.5.3 Sign Off and Closing
3.2 Key Deliverables
Workstream Number Workstream Description Key Deliverables
1.4.6 Development
1.4.6.1 Perth
1.4.6.1.1 Beta Development for Perth Application architecture, network security,
streaming content
1.4.6.1.2 Beta goes-live for the first Pilot CDN node
(Perth)
1.4.6.1.3 Commence detailed System tests and UAT System test results, debugging report
1.4.6.2 Sydney

Project Management Plan (PMP) EduStream
1.4.6.2.1 Beta Development for Sydney Application architecture, network security,
streaming content
1.4.6.2.2 Beta goes-live on second Pilot CDN node
(Sydney)
1.4.6.2.3 Commence multi-site system testing & UAT System test results, debugging report
1.4.6.3 Melbourne
1.4.6.3.1 Beta Development for Melbourne Application architecture, network security,
streaming content
1.4.6.3.2 Beta goes-live for third Pilot CDN node
(Melbourne)
1.4.6.3.3 Commence full system pilot testing System test results, debugging report
3.3 Configuration Issues that will need to be addressed
There are several configuration issues that are to be addressed during the project. These configurations
include:
Video Format – The preferred video format is VC-1
Audio Format – Windows Media Audio (WMA)
IT Resources – Amazon EC2
Content Storage – Amazon S3
Coding – Multiple Version Encoding
Content Delivery Network – Akamai Technologies
Networking Standard – TCP-IP
Network Security – Multiple Layer
3.4 Other Work-Related Information
Figure 2: Work Breakdown Structure

Project Management Plan (PMP) EduStream
(Source: Created by Author)
4 Scheduling
4.1 Summary Schedule
Figure 3: Gantt Chart of the Project
(Source: Created by Author)

Project Management Plan (PMP) EduStream
4.2 Detailed Schedule
Task Name Duration Start Finish
New Online Streaming Business Project 331 days Mon 2/25/19 Thu 5/28/20
Discussion and Preliminary Planning 5 days Mon 2/25/19 Mon 3/4/19
Form a Team for Discussion 1 day Mon 2/25/19 Mon 2/25/19
Discuss Current Market 2 days Tue 2/26/19 Wed 2/27/19
Discuss Possibility of Entering New Market 1 day Thu 2/28/19 Thu 2/28/19
Reach Agreement on Online Streaming
Contents 1 day Fri 3/1/19 Fri 3/1/19
Begin developing informal team
relationships 0 days Mon 3/4/19 Mon 3/4/19
Project Planning 40 days Mon 3/4/19 Fri 4/26/19
Develop Project Charter 35 days Mon 3/4/19 Fri 4/19/19
Specify Project Scope 10 days Mon 3/4/19 Fri 3/15/19
Develop Schedule 10 days Mon 3/18/19 Fri 3/29/19
Prepare Work Breakdown Structure 5 days Mon 3/18/19 Fri 3/22/19
Schedule the Work Packages 5 days Mon 3/25/19 Fri 3/29/19
Develop Budget for the Project 9 days Mon 3/25/19 Thu 4/4/19
Specify List of Resources and their Costs 4 days Mon 3/25/19 Thu 3/28/19
Assign Resources to Work Packages 4 days Mon 4/1/19 Thu 4/4/19
Identify Risks with the Project 15 days Mon 4/1/19 Fri 4/19/19
Assign Roles to the Project Team Members 5 days Mon 4/22/19 Fri 4/26/19
Completion of Project Planning 0 days Fri 4/26/19 Fri 4/26/19
Project Starting 89 days Mon 4/29/19 Fri 8/30/19
Formal Project Start 0 days Mon 4/29/19 Mon 4/29/19
Allocation of Project Funds 5 days Mon 4/29/19 Fri 5/3/19
Engagement of Project Team Members 5 days Mon 5/6/19 Fri 5/10/19
Prepare Project Specification Document 10 days Mon 5/13/19 Fri 5/24/19
Analyze the Current Set Up 7 days Mon 5/27/19 Tue 6/4/19
Analyze Skill Sets of the Project Team
Members 4 days Wed 6/5/19 Mon 6/10/19
Develop Requirement for New Human
Resources for the Project 2 days Tue 6/11/19 Wed 6/12/19
Selection of Subcontractor 7 days Thu 6/13/19 Mon 6/24/19
Define Requirements for Subcontractor 2 days Thu 6/13/19 Fri 6/14/19
Release Tender Document 2 days Mon 6/17/19 Tue 6/18/19
Select Subcontractor(s) 3 days Wed 6/19/19 Fri 6/21/19
Contractually Engage Technical
Subcontractor 0 days Mon 6/24/19 Mon 6/24/19
System Design 49 days Mon 6/24/19 Fri 8/30/19
Analyze Proposed System Requirements 15 days Mon 6/24/19 Fri 7/12/19
Prepare Technical Design of the System 34 days Mon 7/15/19 Thu 8/29/19
Finalise the Technical/System
Architecture/Design 0 days Fri 8/30/19 Fri 8/30/19
Project Execution 177 days Fri 8/30/19 Fri 5/1/20
Receive Approval for the System Design 1 day Fri 8/30/19 Fri 8/30/19
Assign Personnel for Development Work 2 days Sat 8/31/19 Sun 9/1/19
Kick Off Development of Software and 0 days Mon 9/2/19 Mon 9/2/19

Project Management Plan (PMP) EduStream
Systems
Preliminary Works 5 days Mon 9/2/19 Fri 9/6/19
Procure Development and Test
Environments 2 days Mon 9/2/19 Tue 9/3/19
Set Up Project Room 2 days Wed 9/4/19 Thu 9/5/19
Set Up System Beta Development 1 day Fri 9/6/19 Fri 9/6/19
Marketing 10 days Mon 9/9/19 Fri 9/20/19
Commence Marketing 0 days Mon 9/9/19 Mon 9/9/19
Build Client Base for Beta and User
Acceptance Testing 10 days Mon 9/9/19 Fri 9/20/19
Development 154 days Mon 9/23/19 Thu 4/23/20
Perth 94 days Mon 9/23/19 Thu 1/30/20
Beta Development for Perth 54 days Mon 9/23/19 Thu 12/5/19
Beta goes-live for the first Pilot CDN
node (Perth) 0 days Fri 12/6/19 Fri 12/6/19
Commence detailed System tests and
UAT 40 days Fri 12/6/19 Thu 1/30/20
Sydney 85 days Fri 12/6/19 Thu 4/2/20
Beta Development for Sydney 45 days Fri 12/6/19 Thu 2/6/20
Beta goes-live on second Pilot CDN
node (Sydney) 0 days Fri 2/7/20 Fri 2/7/20
Commence multi-site system testing &
UAT 40 days Fri 2/7/20 Thu 4/2/20
Melbourne 55 days Fri 2/7/20 Thu 4/23/20
Beta Development for Melbourne 50 days Fri 2/7/20 Thu 4/16/20
Beta goes-live for third Pilot CDN node
(Melbourne) 0 days Fri 4/17/20 Fri 4/17/20
Commence full system pilot testing 5 days Fri 4/17/20 Thu 4/23/20
Launch of System 5 days Fri 4/24/20 Fri 5/1/20
Advertising Blitz 5 days Fri 4/24/20 Thu 4/30/20
Full Market Opening 0 days Fri 5/1/20 Fri 5/1/20
Pilot Project Closing 20 days Fri 5/1/20 Thu 5/28/20
Submit Documentation 10 days Fri 5/1/20 Thu 5/14/20
Review Pilot Project 10 days Fri 5/15/20 Thu 5/28/20
Sign Off and Closing 0 days Thu 5/28/20 Thu 5/28/20
The remaining sections are not required for Assignment 1 – Just leave them blank
4.3 Project Staffing & Phasing
4.4 Other Resource Management for Scheduling

Project Management Plan (PMP) EduStream
4.5 Other Schedule Related Information
5 Managerial Process Plans
5.1 Management Objectives
5.2 Project Controls
5.3 Project Communications
5.4 Risk Management
5.5 Documentation Management
5.6 Change Management
5.7 Configuration Management
5.8 Quality Assurance Management
5.9 Technical Processes
5.10 Closing Plan
5.11 Subcontractor Management
6 Budget
6.1 Summary Budget
6.2 Detailed Budget

Project Management Plan (PMP) EduStream
6.3 Other Budget Related Information