Project Management Plan (PMP) for EduStream

This Project Management Plan (PMP) provides an overview of the EduStream project, including its purpose, scope, and key deliverables. It also includes information on the project organization, work breakdown structure, and schedule. The plan aims to develop a secure and user-friendly real-time streaming solution for EdMI, ensuring the security of the system and maintaining the quality of the educational videos and games.

Project Management Plan (PMP) EduStream
1 Overview Information
Project Title/Name EduStream Pilot (Phase 1)
Project Description The project will include the design, development, and deployment
of a real-time streaming system that will allow the customers to
stream the educational videos and games on a real-time basis. The
back-end of the system will be designed and implemented as per
Real-Time Streaming Protocol (RTSP) and a front-end will be
developed for the customers to access the videos. The streaming
systems will be deployed along with the security systems to make
sure that the security of the information and data sets is
maintained at all times. The systems will be utilized for managing
the gateways to access the content in a secure manner (Rose,
2013).
Project Purpose The aim of the project is to develop a secure, stable, and user-
friendly real-time streaming solution for EdMI which may be
utilized to deploy the educational videos and games.
The project will also ensure that the security of the system is
ensured and maintained by all times by developed and deploying
secure systems in addition to the streaming systems (Rose &
Indelicato, 2009).
Project Scope The scope of the project will include the initiation and planning
activities for the project to make sure that the beginning of the
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Project Management Plan (PMP) EduStream
project is streamlined to deliver a successful project. The design,
development, and deployment of the streaming system along with
the security system will come under the project scope.
There will be marketing, testing, go-live, and closure activities
that will also come under the scope of the project (Wearne, 2014).
Project Sponsor EdMI
Project Manager Name
Key Project Team Members (Add/Delete Rows as appropriate)
Name Role Responsibilities Contact Details
Name Role Responsible For
Shona Mayberry CEO Executive
management of
EdMI
Contact information
of the resource
Bill Shanks (CIO) Sponsor Overseeing the
project Contact information
of the resource
Project Manager Project Manager Project planning and
analysis, control,
and overall project
handling
Contact information
of the resource
Jill Mars Educational Content
Expert
Feasibility
determination,
system architecture,
sub-contractor
selection, and UAT
Contact information
of the resource
Dan Collins Legal & Contractual
Expert
Feasibility
determination,
Tendering &
contractual process,
and sub-contractor
Contact information
of the resource
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Project Management Plan (PMP) EduStream
selection
Bill Haley Security & Legal
Expert
Feasibility
determination, sub-
contractor selection,
security,
performance, and
functional testing
Contact information
of the resource
Doris Sykes Marketing Manager Development of
marketing policies
and plan,
subcontractor
analysis
Contact information
of the resource
Jerome Dons Sales Person Procurement of
tools and
equipment,
Marketing processes
and activities,
Commencement of
the Client base for
beta and User
acceptance testing,
Market opening and
advertising blitz
Contact information
of the resource
Key Project
Deliverables
The first deliverable in the project will be the Project Charter
followed by project Financial Analysis. A detailed Project
Management Plan (PMP) will be submitted next. The system
architecture, source code for the front-end, streaming system,
security system, and closure report are the other deliverables that
will be provided by the members of the project team (Rose, 2013).
Definitions and
Acronyms used
 RTSP – Real-time Streaming Protocol
 WBS – Work Breakdown Structure
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Project Management Plan (PMP) EduStream
Reference Materials Gladden, R. (2012). Book Review: The Project Risk Maturity
Model: Measuring and Improving Risk Management
Capability. Project Management Journal, 43(5), 101-101.
doi: 10.1002/pmj.21296
Rose, K. (2013). A Guide to the Project Management Body of
Knowledge (PMBOK® Guide)-Fifth Edition. Project
Management Journal, 44(3), e1-e1. doi:
10.1002/pmj.21345
Rose, K., & Indelicato, G. (2009). Book Review: A Guide to the
Project Management Body of Knowledge (PMBOK®
Guide), Fourth Edition. Project Management Journal,
40(2), 104-104. doi: 10.1002/pmj.20125
Wearne, S. (2014). Evidence-Based Scope for Reducing “Fire-
Fighting†in Project Management. Project Management
Journal, 45(1), 67-75. doi: 10.1002/pmj.21395
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Project Management Plan (PMP) EduStream
2 Project Organisation
2.1 Organisation Chart
2.2 Project Responsibilities
The project will be headed by the Project Manager (PM). The other members in the project team will include Jill Mars (Educational Content Expert), Dan
Collins (Legal & Contractual Expert), Bill Haley (Security & Legal Expert), and Doris Sykes (Marketing Manager), Jerome Dons (Sales Person), Technical
Development to be done by the subcontractor, supplier network, and Network Engineer (Rose, 2013).
2.3 PROJECT RESPONSIBILITIES MATRIX
Name Role Responsible For Responsible To
Shona Mayberry CEO Executive management of EdMI Board
Bill Shanks (CIO) Sponsor Overseeing the project CEO
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CEO
CIO
Jill Mars Dan Collins Bill Haley Doris Sykes
Jerome
Dons
Project
Manager

Project Management Plan (PMP) EduStream
Project Manager Project Manager Project planning and analysis, control,
and overall project handling
CIO
Jill Mars Educational Content
Expert
Feasibility determination, system
architecture, sub-contractor selection,
and UAT
Project Manager
Dan Collins Legal & Contractual
Expert
Feasibility determination, Tendering &
contractual process, and sub-contractor
selection
Project Manager
Bill Haley Security & Legal
Expert
Feasibility determination, sub-
contractor selection, security,
performance, and functional testing
Project Manager
Doris Sykes Marketing Manager Development of marketing policies
and plan, subcontractor analysis
Project Manager
Jerome Dons Sales Person Procurement of tools and equipment,
Marketing processes and activities,
Commencement of the Client base for
beta and User acceptance testing,
Market opening and advertising blitz
Marketing Manager
2.4 STAKEHOLDER ANALYSIS
Name Role on Project Responsible To Level of
Interest
Level of
Influence
Issues affecting the engagement
CEO Executive
management of
EdMI
Board High High Availability
CIO Overseeing the
project
CEO High High Availability
Project Team Project planning,
execution, control,
closure
CIO Moderate Moderate Operational issues, availability, conflicts
Customers of EdMI Feedback, UAT CEO Moderate High Conflicting interest
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Project Management Plan (PMP) EduStream
Supplier Network Required tools and
equipment
PM Low High Delays and legal issues
Project Subcontractor Technical
Development
PM Moderate High Legal issues, information security issues
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2.5 Other Organisational Information
Project Management Plan (PMP) is being developed for EdMedia International Pty Ltd for their project to
develop and deploy real-time streaming solution and security system. The organization works in the area of
educational videos and games.
3 Work Breakdown
3.1 Workstreams
WBS Task Name
1 EdMI Project
1.1 Initiation
1.1.1 Project Kick-off
1.1.2 Feasibility determination
1.1.3 Analysis of the business case
1.1.4 Development of informal team relationships
1.1.5 Milestone 1: Project Charter
1.2 Planning
1.2.1 Scope determination of the project
1.2.2 Financial Analysis
1.2.3 Schedule Analysis
1.2.4 Determination of the risks and development of risk management plan
1.2.5 Planning on communication and quality
1.2.6 Development of marketing policies and plan
1.2.7 Milestone 2: Project Plan
1.3 Preliminary Set-up
1.3.1 Subcontractor Analysis
1.3.2 Tendering and contractual processes
1.3.3 Sub-contractor Selection
1.3.4 Procurement of tools and equipment
1.3.5 Networking & Communications set-up
1.3.6 Installation of the required tools
1.3.7 Milestone 3: Subcontractor Selection
1.4 Execution Phase
1.4.1 System Architecture and Design
1.4.2 Review on the architecture and design
1.4.3 Development of streaming systems and security systems
1.4.4 Unit testing of the developed solution
1.4.5 Security, performance, and functional testing
1.4.6 Commencement of the changes
1.4.7 Regression testing
1.4.8 Milestone 4: Developed Systems
1.5 Marketing & Testing
1.5.1 Marketing processes and activities
1.5.2 Commencement of the Client base for beta and User acceptance testing
1.5.3 Beta Go-Live: First Pilot CDN (Perth)
1.5.4 Beta Go-Live: First Pilot CDN (Sydney)
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1.5.5 Beta Go-Live: First Pilot CDN (Melbourne)
1.5.6 Compilation of comments and feedback
1.5.7 Implementation of the changes
1.5.8 Market opening and advertising blitz
1.5.9 Milestone 5: UAT
1.6 Project Closure
1.6.1 Performance evaluation
1.6.2 Reflection
1.6.3 Project documentation and closure report
1.6.4 Milestone 6: Project Closure
3.2 Key Deliverables
WBS Task Name Deliverable
1 EdMI Project
1.1 Initiation Project Charter
1.2 Planning Project Plan
1.3 Preliminary Set-up Subcontrcator Details
1.4 Execution Phase System Architecture, Developed System
1.5 Marketing & Testing Marketing Results, UAT comments
1.6 Project Closure Closure Report
3.3 Configuration Issues that will need to be addressed
Compatibility issues, information security risks and attacks, and deployment concerns
3.4 Other Work-Related Information
There may be several risks that may emerge in the project. Legal issues may appear while working with the
subcontractor on the technical development of the project. There may be resourcing issues, such as conflicts
or drop in productivity that may be experienced. Project schedule overrun or budget overrun may also be
experienced during the project timeline. There may be information security risks, communication gaps,
operational errors, and technical risks that may come up. The risk management plan will be required to be
implemented (Gladden, 2012).
Risk ID Name Probability Impact Score
1 Legal Issues 2 5 10
2 Resourcing
Issues
3 4 12
3 Schedule/
Budget Overrun
2 5 10
4 Information
Security Risks
4 5 20
5 Communication 3 4 12
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Project Management Plan (PMP) EduStream
Gaps
6 Operational
Errors
4 4 16
7 Technical Risks 3 4 12
4 Scheduling
4.1 Summary Schedule
The project will start on 1st Marc 2019 and it will end on 1st June 2020. There will be a total of six phases in
the project. The duration and dates of these phases is shown in the table below.
WBS Task Name Duration Start Finish Predecessors
1 EdMI Project 327 days Fri 01-03-19 Mon 01-06-20
1.1 Initiation 13 days Fri 01-03-19 Tue 19-03-19
1.1.5 Milestone 1: Project Charter 0 days Tue 19-03-19 Tue 19-03-19 6
1.2 Planning 48 days Wed 20-03-19 Fri 24-05-19
1.2.7 Milestone 2: Project Plan 0 days Fri 24-05-19 Fri 24-05-19 14
1.3 Preliminary Set-up 48 days Mon 27-05-19 Wed 31-07-19
1.3.7 Milestone 3: Subcontractor Selection 0 days Wed 31-07-19 Wed 31-07-19 22
1.4 Execution Phase 91 days Thu 01-08-19 Thu 05-12-19
1.4.8 Milestone 4: Developed Systems 0 days Thu 05-12-19 Thu 05-12-19 31
1.5 Marketing & Testing 185 days Tue 27-08-19 Mon 11-05-20
1.5.9 Milestone 5: UAT 0 days Mon 11-05-20 Mon 11-05-20 41
1.6 Project Closure 15 days Tue 12-05-20 Mon 01-06-20
1.6.4 Milestone 6: Project Closure 0 days Mon 01-06-20 Mon 01-06-20 46
The work breakdown structure is also developed as a three-level structure and is as shown below.
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EdMI Project
Intitation
Project Kick-off
Feasibility
determination
Analysis of the
business case
Development of
informal team
relationships
Milestone 1:
Project Charter
Planning
Scope
determination of
the project
Financial Analysis
Schedule Analysis
Determination of
the risks and
development of
risk management
plan
Planning on
communication
and quality
Development of
marketing
policies and plan
Milestone 2:
Project Plan
Preliminary Set-
up
Subcontractor
Analysis
Tendering and
contractual
processes
Sub-contractor
Selection
Procurement of
tools and
equipment
Networking &
Communications
set-up
Installation of the
required tools
Milestone 3:
Subcontractor
Selection
Execution Phase
System
Architecture and
Design
Review on the
architecture and
design
Development of
streaming
systems and
security systems
Unit testing of
the developed
solution
Security,
performance,
and functional
testing
Commencement
of the changes
Regression
testing
Milestone 4:
Developed
Systems
Marketing &
Testing
Marketing
processes and
activities
Commencement
of the Client base
for beta and User
acceptance
testing
Beta Go-Live:
First Pilot CDN
(Perth)
Beta Go-Live:
First Pilot CDN
(Sydney)
Beta Go-Live:
First Pilot CDN
(Melbourne)
Compilation of
comments and
feedback
Implementation
of the changes
Market opening
and advertising
blitz
Milestone 5: UAT
Project Closure
Performance
evaluation
Reflection
Project
documentation
and closure
report
Milestone 6:
Project Closure

Project Management Plan (PMP) EduStream
4.2 Detailed Schedule
4.3
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The remaining sections are not required for Assignment 1 – Just leave them blank
4.4 Project Staffing & Phasing
4.5 Other Resource Management for Scheduling
4.6 Other Schedule Related Information
5 Managerial Process Plans
5.1 Management Objectives
5.2 Project Controls
5.3 Project Communications
5.4 Risk Management
5.5 Documentation Management
5.6 Change Management
5.7 Configuration Management
5.8 Quality Assurance Management
5.9 Technical Processes
5.10 Closing Plan
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5.11 Subcontractor Management
6 Budget
6.1 Summary Budget
6.2 Detailed Budget
6.3 Other Budget Related Information
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