Project Management Plan (PMP) for EduStream

This document provides a detailed project management plan for EduStream, an educational website that aims to provide self-tutoring services to students. It includes information on the project scope, key team members, deliverables, and responsibilities. The plan also outlines the work breakdown structure and workstreams for the project.

Project Management Plan (PMP) EduStream
1 Overview Information
Project
Title/Name
EduStream Pilot (Phase 1)
Project
Description
 The pilot project that is being designed for EdMedia
International Pty Ltd (EdMI) is based on designing an
educational website. This kind of educational website would be
able to provide different kind of educational content to students
who are studying in different colleges and schools. This kind of
educational website utilises the same form of technical
architecture, which has been previously been utilised for Netflix
and similar websites (Ormrod & Jones, 2014). The website that
would be designed for EdMedia systems would deploy the use of
Real-Time Streaming Protocol based on providing the facility to
users for live streaming video contents. The project is based on a
one year contract that would form the main foundational base of
the company. This project thus aims to deliver a stable, effective
and a user-friendly solutions for students.
Project Purpose The main needs and the purpose that would be served with the
implementation of the EdMedia educational website are:
 To design and deliver a highly efficient educational website that
would be able to serve the needs of students and teachers.
 To help in engaging students based on providing them with best
form of self-tutoring services.
 To assess the progress of learning and knowledge gained from
the website with the help of tests conducted within the website.
 To manage the content of course and thus help the students by
providing self-tutoring services.
Project Scope  The project scope includes the factor of providing the best form
of educational content in the form of videos that would help the
students in self-tutoring them. The project would be based on the
similar form of architecture that is followed by Netflix. The
project would be able to deliver the best form of services
(Donovan, Green & Mason, 2014). The project would consist of
a huge database that would be able to store the financial
information of clients, hundreds of educational videos and many
other vital information. The project would also include a high
level of encryption that would be able to secure the data of the
client and the company. The project would deploy their contents
in Perth, Melbourne and Sydney in the initial stages.
Project Sponsor  Bill Shanks (The Chief Information Officer (CIO) of EdMI)
Project Manager  Albert Ruskin
Key Project Team Members (Add/Delete Rows as appropriate)
Name Role Responsibilities Contact Details
Bill Shanks EdMI Chief
Information
Responsible for
sanctioning of
[e-mail]
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Project Management Plan (PMP) EduStream
Officer (CIO) funds
Chetna Saxena Project Manager Design of project
plan, allocation of
various resources
and thus handling
the performance of
the project
[e-mail]
Jill Mars Educational
Content Expert
Distributing
educational videos
and content
[e-mail]
Dan Collins Legal and
Contractual
Expert
To make different
kind of contractual
negotiations with
suppliers and
subcontractors
[e-mail]
Bill Haley Security Expert To handle various
issues in relation
to security and
legal
requirements.
[e-mail]
Doris Sykes Head of
Marketing Team
Handling the
marketing and
making
advertisements for
the website
[e-mail]
Robert Atkinson Head of
Technical
Development
Team
To handle the
technical issues,
choosing the best
form of
technologies and
delivering the best
product
[e-mail]
Key Project
Deliverables
The deliverables of the project are:
 A highly accessible website that would be able to meet
according to the needs of students.
 To implement Real-Time Streaming Protocol (RTSP) that would
be helpful for implementing real-time videos (Chen & Zhang,
2014)
 To implement the best kind of encryption systems in order to
secure the confidentiality of users
 To implement highly efficient software that would be helpful for
students to watch and download the videos
Definitions and
Acronyms used
 Real Time Streaming Protocol (RTSP)
Reference
Materials
Chen, C. P., & Zhang, C. Y. (2014). Data-intensive applications,
challenges, techniques and technologies: A survey on Big
Data. Information sciences, 275, 314-347.
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Project Management Plan (PMP) EduStream
Donovan, L., Green, T. D., & Mason, C. (2014). Examining the 21st
century classroom: Developing an innovation configuration
map. Journal of Educational Computing Research, 50(2),
161-178.
Ormrod, J. E., & Jones, B. D. (2014). Essentials of educational
psychology: Big ideas to guide effective teaching. Pearson.
Wang, N., Chen, X., Song, G., & Parsaei, H. (2015). A novel real-
time video transmission approach for remote laboratory
development. International Journal of Online and Biomedical
Engineering (iJOE), 11(1), 4-9.
Yasumoto, K., Yamaguchi, H., & Shigeno, H. (2016). Survey of real-
time processing technologies of iot data streams. Journal of
Information Processing, 24(2), 195-202.
2 Project Organisation
2.1 Organisation Chart
(Fig 1: The Organisational chart for the Project)
(Source: Created by author)
The organisational chart helps in understanding about the primary stakeholders who are
involved within this organisation. The organisational chart helps in identifying the key
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Project Management Plan (PMP) EduStream
persons and their levels within the organisation. Some of the primary persons who are
involved within this organisation are:
The CEO of EdMedia is responsible for overseeing the entire prospects of the organisation.
The CEO discusses about project related aspects that includes project plan, status of project
progress, meeting customer expectancy and also ensuring that the project is completed within
the estimated budget. The sponsor of the project would report each of the details of budget
that would be required for the project.
The project manager would hold responsibility to design the entire project plan, develop new
ideas for the betterment of the project and thus ensure that the technical aspects of project are
met properly (Wang et al., 2015). The project manager would also ensure that each of the
persons who would be working as a part of the organisation should adhere to predefined
guidelines.
The technical department would follow the ideas developed by the project manager, develop
their own ideas, and think about the proper coding platform that would be used for designing
the website.
The marketing head would understand the entire market scenario and then decide on
strategies that would be helpful for promoting the website.
2.2 Project Responsibilities
1. Bill Shanks (The Chief Information Officer (CIO) of EdMI) – Bill is the sponsor of the
project. He holds responsibility to sanction different funds that would help in progressing
with the project. The project sponsor would report matters to CEO for getting their approval
based on sanctioning of funds. They would produce funds that would help in progressing on
project works.
2. Jill Mars (Educational Content Expert) – The educational expert would also help the
team for designing the educational content within the website. She would gather feedbacks
from students and teachers. She would thus manage the entire educational content of the
website. The design of the proper kind of educational website would help students to learn
new educational materials.
3. Chetna Saxena (Project Manager) – The project manager would hold responsibility to
handle the entire infrastructure of the project. he would conduct meetings, plan the design of
the project, plan schedules, design the financial structure of the project, set deadlines and also
ensure that each of the project aspects have been met properly.
4. Dan Collins (Legal and Contractual Expert) - He is responsible for making different
kind of contractual negotiations with various legal contractors. He would also define various
kind of license agreements.
5. Bill Haley (Security Expert) – Bill would hold responsibility for handling different issues
in relation to the security of website (Yasumoto, Yamaguchi & Shigeno, 2016). He would
also ensure that each of the aspects in relation to security would be handled in an efficient
manner.
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6. Doris Sykes (Marketing Team) - Doris would analyse the entire market strategy,
understand the concerns of students and then decide on some kind of strategies to popularise
the website.
7. Ben Stokes (Technical Development Team) – Ben would look into every aspect of the
technical related queries that would arise during the design of the website. He would decide
the platform on which coding would be done. He would build up a proper technical plan and
thus implement such kind of strategies for developing the website with their team members.
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Project Management Plan (PMP) EduStream
2.3 PROJECT RESPONSIBILITIES MATRIX (Provide information on the team and other stakeholders down to a useful granularity – describe
major project functions for each person – This should reflect what is in the Project Charter)
Name Role Responsible For Responsible To Contact Information (email/phone)
Bill Shanks EdMI Chief
Information Officer
(CIO)
Responsible for sanctioning of funds
required for the project
CEO Not required for this assignment
Chetna Saxena Project Manager Design the plan of the project, allocate
cost and resources. He would also
handle the performance of the project
CIO
Jill Mars Educational Content
Expert
Understand student concerns and design
the educational content of the website
CEO and CIO
Dan Collins Legal and
Contractual Expert
Support of negotiating with various
legal contracts
CIO and Project
Manager
Bill Haley Security Expert Understand security risks and design
mitigation strategies
CIO and Project
Manager
Doris Sykes Head of Marketing
Team
Understand the present market and
define strategies for promotion of
website
Project Manager
Ben Stokes Head of Technical
Development Team
Design a proper technical plan, develop
selection criteria’s o coding and also
implement the proper technologies for
delivering the best form of output.
Project Manager
2.4 STAKEHOLDER ANALYSIS (Provide information on the key stakeholders outside the core team down to useful granularity – Please note that
this is typically a separate document as it may contain sensitive information)
Name Role on Project Responsible To Level of
Interest
Level of
Influence
Issues affecting the engagement
Jerome Dons Sales person in the
Marketing Team
Doris Sykes 5 5 They would ensure an influence over students for
making proper use of website. They would also oversee
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Project Management Plan (PMP) EduStream
about the proper form of promotion of the website to
students.
Kevin Clain Team leader of
Technical
Department
Ben Stokes 4 5 They would define team roles, make the team members
to understand about their role in project. They would
also handle the concerns of each of the team members
involved within the project.
Mary Simpson Supplier of
Technical Devices
Ben Stokes 5 3 They would be contacted by the technical team at
EdMedia and would thus supply technical materials
required during the project.
John Tailor Internet Service
Provider
Ben Stokes 4 5 They would provide proper kind of uninterrupted
internet service to the company so as to ensure that
there is no interruption during the progress over work.
Shrie Kathy Head of Customer
Service Department
Ruskin Samuel,
Ben Stokes
4 5 They would be responsible for handling different issues
that arise from the student side in relation to website
handling and other situations.
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Project Management Plan (PMP) EduStream
2.5 Other Organisational Information
The different organisational information that could be addressed are:
After the deployment of website, a feedback should be collected from the users of the website. Gaining
feedback is a critical aspect of the project. This would help in understanding the various kind of issues that
might be faced by the students. Based on the reports generated, the customer service department would
report the matters to the technical department. They would ensure that the bugs would be removed.
Another kind of feedback should be collected from teachers. They would be able to better understand the
usability and features that are provided by the website. This would help the company in improving their
services and delivering best kind of educational content.
3 Work Breakdown
3.1 Workstreams
Often, this is done with a table, such as the one shown below (add rows as required):
Workstream
Number
Workstream description (keep this to a high-level description, but make sure it alludes to specific actions such as
implement, develop, engage, etc.)
1 Developing the Informal team relationships
2 Formal Project Start Date
3 Engagement of technical subcontractors
4 Kick off development of software and systems
5 Commence Marketing
6 Live of Beta version for Perth Region
7 Live of Beta version for Sydney Region
8 Live of Beta version for Melbourne region
9 Full market opening
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Project Management Plan (PMP) EduStream
EduStream Website
Design
Developing the Informal
team relationships Formal Project Start Date
Planning a design for the
project
Making of financial plan
Making of a list of
subcontractors
Preparing a meeting with
other stakeholders
Engaging with schools,
colleges and gaining
feedback
Gathering of educational
requirements and
designing course
materials
Completion of Project
Start Date
Engagement of technical
subcontractors
Deciding of extra
subcontractor for the
project
Making technical meeting
with experts
Deciding on the list of
software and technical
systems
Making a technical plan of
the required systems
Completion of
engagement of technical
subcontractors
Finalise of
Technical/System
Architecture/Design
Finalising of
paymentsCompletion of Finalising
Phase
Kick off development of
software and systems
Development of
websiteTesting of software
Completion of
Development Phase
Commence Marketing
Planning of marketing
phase
Sanction of plan
Designing of logo and
other marketing strategy
Display of logos to
marketing team
Sanction of plan
Marketing of website to
various schools and
colleges
Cpompletion of Marketing
Phase
Live of Beta version for
Perth Region
Commencing of system
tests
Detection of errors and
making possible solutions
Commence of UAT
Completion of phase
Live of Beta version for
Sydney Region
Live of Beta version for
Melbourne region
Full market opening
Promotion of website by
social media
Gathering feedback
Making of final payments
Final project sign off
Completion of full
marketing phase
Formal Pilot Project
Closure
(Fig 2: The Project Work Breakdown Structure)
(Source: Created by author)
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Project Management Plan (PMP) EduStream
3.2 Key Deliverables
Workstrea
m Number
(reflect the previous
table content)
Workstream Description (Limit this
to a very short descriptor that is a synopsis of the
information in the 3.1 Table)
Workstream Deliverables (Provide short descriptions of the deliverables that will be
applicable to each workstream)
1 The discussion for initiating
with the work of the project
would initiate.
Developing the Informal team relationships
2 The project planning and
financial planning would
begin
Formal Project Start Date
3 Different technical
subcontractors would be
recruited.
Engagement of technical subcontractors
4 The initiation of
development of software
would occur
Kick off development of software and systems
5 The website marketing and
publicising would commence
Commence Marketing
6 The website would be made
live before the public
Full market opening
3.3 Configuration Issues that will need to be addressed
During developing of the website, the development team would ensure that each of the configuration issues
should be mitigated. It should be ensured by the company that coding standards are met properly, encryption
standards are maintained and all the requirement of networking of the website be maintained. Each of the
protocols that are defined by the technical team leader should be properly met.
3.4 Other Work-Related Information
The design of website would be based on the requirements and feedback analysis that is gathered before the
initiation of the project. The legal team should ensure that the website follows the best kind of working
standards and design standards. The work deliverables should be explained to each of the concerned
stakeholders of the team. The project manager would be responsible for handling the necessary aspects in
relation to the particular project.
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Project Management Plan (PMP) EduStream
4 Scheduling
4.1 Summary Schedule
ID Outline
Number
Task
Mode
Task Name Duration Start Finish Predecessors
0 0 Design of
EduStream
website
326 days Mon
04-03-19
Mon
01-06-20
1 1 Development of
Informal team
relationships
40 days Mon
04-03-19
Fri 26-04-19
2 2 Formal Project
Start Date
40 days Mon
29-04-19
Fri 21-06-19
3 2.1 Planning a
design for the
project
10 days Mon
29-04-19
Fri 10-05-19 1
4 2.2 Making of
financial plan
9 days Mon
13-05-19
Thu
23-05-19
3
5 2.3 Making of a
list of
subcontractors
6 days Fri 24-05-19 Fri 31-05-19 4
6 2.4 Preparing a
meeting with
other
stakeholders
3 days Mon
03-06-19
Wed
05-06-19
5
7 2.5 Engaging with
schools,
colleges and
gaining
feedback
4 days Thu
06-06-19
Tue
11-06-19
6
8 2.6 Gathering of
educational
requirements
and designing
course
materials
8 days Wed
12-06-19
Fri 21-06-19 7
9 2.7 Completion of
Project Start
Date
0 days Fri 21-06-19 Fri 21-06-19 8
10 3 Engagement of
technical
subcontractors
49 days Mon
24-06-19
Thu
29-08-19
11 3.1 Deciding of
extra
subcontractor
for the project
16 days Mon
24-06-19
Mon
15-07-19
9
12 3.2 Making
technical
meeting with
experts
11 days Tue
16-07-19
Tue
30-07-19
11
13 3.3 Deciding on
the list of
software and
technical
systems
14 days Wed
31-07-19
Mon
19-08-19
12
14 3.4 Making a
technical plan
of the
required
systems
8 days Tue
20-08-19
Thu
29-08-19
13
15 3.5 Completion of
engagement
of technical
subcontractors
0 days Thu
29-08-19
Thu
29-08-19
14
16 4 Finalise of
Technical/System
Architecture/Design
1 day Fri 30-08-19 Fri 30-08-19
17 4.1 Finalising of
payments
1 day Fri 30-08-19 Fri 30-08-19 15
18 4.2 Completion of
Finalising
Phase
0 days Fri 30-08-19 Fri 30-08-19 17
19 5 Kick off
development of
software and
systems
5 days Mon
02-09-19
Fri 06-09-19
20 5.1 Development
of website
3 days Mon
02-09-19
Wed
04-09-19
18
21 5.2 Testing of
software
2 days Thu
05-09-19
Fri 06-09-19 20
22 5.3 Completion of
Development
Phase
0 days Fri 06-09-19 Fri 06-09-19 21
23 6 Commence
Marketing
64 days Mon
09-09-19
Thu
05-12-19
24 6.1 Planning of
marketing
phase
11 days Mon
09-09-19
Mon
23-09-19
22
25 6.2 Sanction of
plan
1 day Tue
24-09-19
Tue
24-09-19
24
26 6.3 Designing of
logo and other
marketing
strategy
17 days Wed
25-09-19
Thu
17-10-19
25
27 6.4 Display of
logos to
marketing
team
7 days Fri 18-10-19 Mon
28-10-19
26
28 6.5 Sanction of
plan
3 days Tue
29-10-19
Thu
31-10-19
27
29 6.6 Marketing of
website to
various
schools and
colleges
25 days Fri 01-11-19 Thu
05-12-19
28
30 6.7 Cpompletion
of Marketing
Phase
0 days Thu
05-12-19
Thu
05-12-19
29
31 7 Live of Beta
version for Perth
Region
45 days Fri 06-12-19 Thu
06-02-20
32 7.1 Commencing
of system
tests
23 days Fri 06-12-19 Tue
07-01-20
30
33 7.2 Detection of
errors and
making
possible
solutions
10 days Wed
08-01-20
Tue
21-01-20
32
34 7.3 Commence of
UAT
12 days Wed
22-01-20
Thu
06-02-20
33
35 7.4 Completion of
phase
0 days Thu
06-02-20
Thu
06-02-20
34
36 8 Live of Beta
version for
Sydney Region
50 days Fri 07-02-20 Thu
16-04-20
41 9 Live of Beta
version for
Melbourne
region
10 days Fri 17-04-20 Thu
30-04-20
45 10 Full market
opening
21 days Fri 01-05-20 Fri 29-05-20
46 10.1 Promotion of
website by
social media
8 days Fri 01-05-20 Tue
12-05-20
44
47 10.2 Gathering
feedback
10 days Wed
13-05-20
Tue
26-05-20
46
48 10.3 Making of
final
payments
2 days Wed
27-05-20
Thu
28-05-20
47
49 10.4 Final project
sign off
1 day Fri 29-05-20 Fri 29-05-20 48
50 10.5 Completion of
full marketing
phase
0 days Fri 29-05-20 Fri 29-05-20 49
51 11 Formal Pilot
Project Closure
1 day Mon
01-06-20
Mon
01-06-20
50
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Educational Content Expert
Educational Content Expert
21-06
Project Manager
Head of Technical Development Team
Head of Technical Development Team
Head of Technical Development Team,Project Manager
29-08
Project Manager,Sponsor
30-08
Head of Technical Development Team
Head of Technical Development Team
06-09
Head of Marketing Team
Sponsor
Head of Marketing Team,Head of Technical Development Team
Head of Marketing Team,Project Manager
Sponsor
Head of Marketing Team,Project Manager
05-12
Head of Technical Development Team
Head of Technical Development Team,Security Ex
Head of Technical Development Team,Project
06-02
Head of Marketing Team
Project Manager,Secu
Project Manager,Spo
Project Manager
29-05
W T F S S M T W T F S S M T W T F S S M T W T
07 J an '19 25 Feb '19 15 Apr '19 03 J un '19 22 Jul '19 09 Sep '19 28 Oct '19 16 Dec '19 03 Feb '20 23 Mar '20 11 May '20 29 Jun '20
(Fig 3: The Project Gantt chart)
(Source: Created by author)
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Project Management Plan (PMP) EduStream
4.2 Detailed Schedule
The Gantt chart describes the entire schedule of the project. During the start of the project, each of the
informal teams would be set. During the discussion with the concerned teams, each of the technical aspects
would be discussed. They would then decide on a formal date to start the project. The project manager
would gather the entire set of requirements that would be needed to complete the project. As the project
manager would not be efficient for completing the entire tasks in a single handed manner, hence they would
hire some subcontractors who would assist in completing the tasks. After a proper finalising of each of the
requirements have been made, the technical team would start with the development of the website. The
marketing of the website would commence after the website has been designed. The beta versions of the
website would be made live at different places of Perth, Sydney and Melbourne. The full market opening of
the website would be done after a formal approval from the top managerial level of the organisation. After
the website has been planned and made live, the project would meet its closure phase.
The remaining sections are not required for Assignment 1 – Just leave them blank
4.3 Project Staffing & Phasing
4.4 Other Resource Management for Scheduling
4.5 Other Schedule Related Information
5 Managerial Process Plans
5.1 Management Objectives
5.2 Project Controls
5.3 Project Communications
5.4 Risk Management
5.5 Documentation Management
5.6 Change Management
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Project Management Plan (PMP) EduStream
5.7 Configuration Management
5.8 Quality Assurance Management
5.9 Technical Processes
5.10 Closing Plan
5.11 Subcontractor Management
6 Budget
6.1 Summary Budget
6.2 Detailed Budget
6.3 Other Budget Related Information
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