Project Management Plan Template for Manager Networks Leadership Conference 2018

This Project Management Plan Template is for Manager Networks Leadership Conference 2018. It includes project management approach, scope, milestones, roles and responsibilities, project communication, change management, cost management, risk management, issue management and bibliography.

This document is Project Management Plan Template.
It is part of the supporting assessment resources for Assessment Task 2 of BSBPMG512.
Manager Networks
Project Management Plan
Leadership Conference 2018: Leading in the twentieth century
Introduction
The paper mainly reflects on the organization “Manager Network” that mainly
engages in providing networking related benefits for the people all across Australia. It is
found that the main aim of the organization is to organize a conference that will generally
provide proper information on the cutting-edge leadership topics which mainly includes
leadership skills, knowledge as well as trends. It is found that the conference will also be
helpful in promoting the management networks by providing professional development for
the clients. It is found that the entire project will be completed successfully by 12th November
2018.
Project management approach
It is found that the roles as well as authorities of the project team members are
generally provided in the table below:
Team members Roles and authority
<please fill> Project manager
<please fill> Event manager
<please fill> Business consultant
<please fill> Food manager
<please fill> Decorator
<please fill> Project sponsor
Project scope
The in-scope of the project include:
 Organizing a conference for the organization
 Selection of the venue
 Booking venue
 Making arrangement for accommodation for the participants
 Completion of project by 12th November
The out-scope of the project include:
 Improper training facility to the team members
 Improper information about the project suppliers
Milestones
The project milestones are provided below:
Milestone Completion date
Completion of planning phase 30th July 2018
Completion of execution phase 24th September 2018
Completion of closure phase 12th November 2018
© J&S Learningwork 2018 V2-2018 1

This document is Project Management Plan Template.
It is part of the supporting assessment resources for Assessment Task 2 of BSBPMG512.
Sequence and dependencies of tasks.
The sequence and dependencies of the tasks is reflected in the table below:
Task Name Dependencies
Conference for the organization "Managers Network"
Project planning phase
Meeting
Venue selection 2
Audiences identification 3
Deciding on a theme 4
preparing budget and plan 5
Finding sponsors 6
Milestone 1: Completion of the project planning phase 7
Project execution phase
Setting date and booking venue 8
Providing lighting as well as audio visual facility 10
Arranging rental equipment 11
Making arrangement for accommodation of the participants 12
Milestone 2: Completion of execution phase 13
Conference
Conference meting 14
Food and beverage
Arranging food for the participants 16
Food preparation 18
Sign off the project 19
Milestone 3: Completion of final phase 20
Roles and responsibilities
The roles and responsibilities of the team members are provided below:
Roles Responsibilities
Project manager They are mainly responsible of initiating,
executing as well as planning the project for
conducting a conference successfully.
Event manager The event manger is the person who is
mainly responsible of arranging the
conference for discussing the cutting-edge
leadership topics.
Business consultant The business consultants take the
responsibility of managing the conference
in context to marketing, human resources
as well as accounting.
Food manager Food manger is the person who takes the
responsibility of managing the work that are
associated with the food arrangement for
the project participants.
Decorator The decorator is the person who generally
engages within the project for decorating
the venue so that the theme of the
conference can be understood by the
© J&S Learningwork 2018 V2-2018 2

This document is Project Management Plan Template.
It is part of the supporting assessment resources for Assessment Task 2 of BSBPMG512.
participants.
Project sponsor The entire accountability of the conference
will be handled with the help of the project
sponsors.
Project stakeholders
The stakeholders who are mainly associated with the project are reflected below:
 Project manager
 Event manager
 Business consultant
 Food manager
 Decorator
 Project sponsor
Project communication
The communication plan for the project is provided in the table that is given below:
Audience Message Vehicle Timing Responsible
Project
manager
The team
leaders
generally
provide
information
about the status
of the project
Email, status
report
10a.m Team leaders
Team members The project
manager
generally
discusses the
objectives as
well as goals of
the project.
Email, Face to
face meting
9.am Project
manager
Team leaders The team
members
generally
discuss on the
problems that
they face while
undertaking the
project.
Email, Face to
face meting
9.am Project team
members
Change management
The changes that are required with the project are mainly listed below:
© J&S Learningwork 2018 V2-2018 3

This document is Project Management Plan Template.
It is part of the supporting assessment resources for Assessment Task 2 of BSBPMG512.
Changes in the schedule: As the date of the conference changes, it is very much
necessary to change the date of the project schedule so that the project can be completed
on time.
Changes in the budget: It is identified that due to the changes in the schedule, the
budget of the project increases and therefore it is necessary to change the budget of the
project.
Cost management
The cost of the project can be managed properly throughout the lifecycle of the
project are generally elaborated below:
Tracking of budget: It is quite important to track the budget that is used for
executing each of the activities of the project regularly in order to make sure that the entire
project can be finished in the approved budget.
Proper management of resources: It is quite necessary to manage the entire work
properly so that the budget that is associated with the project does not increase.
Risk management
The risk management plan is provided in the table below:
Risk Description Impact Probability Mitigation
Schedule
slippage
It is identified
that the project
schedule is not
properly
managed then
the project
manager faces
number of
challenges in
finishing the
project activities
on time as per
the schedule.
High High It is quite
necessary to
create the
schedule of the
project properly
by estimating
the project time
accurately.
Budget shortfall If scope creep
occurs then the
budget that is
associated with
the project
generally
increases.
High High It is quite
necessary use
steps for
avoiding scope
creep so that
the project can
be finished
successfully
within the
assumed
budget.
© J&S Learningwork 2018 V2-2018 4

This document is Project Management Plan Template.
It is part of the supporting assessment resources for Assessment Task 2 of BSBPMG512.
Issue management
The issue management is illustrated below in the given table:
Issue Description Impact Probability Resolve
Improper
management
Inability of the
team to
manage the
project activities
can create
issues in project
completion.
Medium Medium Utilization of
proper
strategies of
project
management is
quite helpful in
mitigating the
issues and
challenges.
Management Plan Approval process
It is found that after the completion of the project management plan, the plan will be
reviewed by the project mangers as well as higher authority of the organization.
© J&S Learningwork 2018 V2-2018 5

This document is Project Management Plan Template.
It is part of the supporting assessment resources for Assessment Task 2 of BSBPMG512.
Bibliography
Conforto, E.C., Salum, F., Amaral, D.C., da Silva, S.L. and de Almeida, L.F.M., 2014. Can
agile project management be adopted by industries other than software
development?. Project Management Journal, 45(3), pp.21-34.
Golini, R., Kalchschmidt, M. and Landoni, P., 2015. Adoption of project management
practices: The impact on international development projects of non-governmental
organizations. International Journal of Project Management, 33(3), pp.650-663.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology
and project success in different project governance contexts. International Journal of Project
Management, 33(6), pp.1377-1392.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to
measuring and monitoring project performance. John Wiley & Sons.
Samset, K. and Volden, G.H., 2016. Front-end definition of projects: Ten paradoxes and
some reflections regarding project management and project governance. International
Journal of Project Management, 34(2), pp.297-313.
Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal of
Cleaner Production, 96, pp.319-330.
Todorović, M.L., Petrović, D.Č., Mihić, M.M., Obradović, V.L. and Bushuyev, S.D., 2015.
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), pp.772-783.
Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual
framework for project governance. International Journal of Project Management, 32(8),
pp.1382-1394.
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