Project Management Planning- PDF

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Project Management
TABLE OF CONTENTS1.0 INTRODUCTION.....................................................................................................................12.0 Project Initiation document........................................................................................................12.1 Objectives..............................................................................................................................22.2 Budgetary information..........................................................................................................22.3 Timescales.............................................................................................................................32.4 Approach..............................................................................................................................42.5 Key Staff..............................................................................................................................42.6 Stakeholder Analysis table....................................................................................................53.0 Work Breakdown Structure (WBS)...........................................................................................6..........................................................................................................................................................9..........................................................................................................................................................94.0 Risk Register...........................................................................................................................105.0 Report to project sponsor........................................................................................................155.1 Explanation of the need for quality leadership on the project............................................155.2 Analysis and critique of the methodologies.......................................................................166.0 Final Recommendation............................................................................................................177.0 Conclusion...............................................................................................................................178.0 References................................................................................................................................18
1.0 INTRODUCTIONProject management is planning and execution of that plan by having control on everyevent so that goals are achieved on given constraints. Given study is based on QA highereducation that they have completed refurbishment of teaching rooms and computing labs so thatthere students and teaching staffs can get excellent learning environment with the help of latesttechnology. For the same they are organising an launch event where the university wishes topublicise this and celebrate the success of this project. The main purpose of this event is to attractstudents so that university can get competitive advantage. Report will include Project initiationdocuments related to event organisation that is objectives, Budgetary information, timescales,approaches, key staff etc. Further Work breakdown structure and its importance for the project isexplained in the given report along with the risk register. Report related to sponsors of theproject is also given that further includes recommendation(Kerzner, 2017).2.0 PROJECT INITIATION DOCUMENTPID is a document that contain each and every detail related to the project that is budgetrelated to the project and also about the risk it will take during the schedule of the process. It isnecessary part during project management as it tells the overall result whether it will be positiveor not. Managers use this document to identify the correct strategy related to the project and alsothe ways to manage it. QA higher education is organising an launch event to celebrate thesuccess of the project and there main aim for this event is to get competitive advantage(Walker,2015).Title of Project:London launch eventBudget:The budget of entire event would be £50 000, as in this budget project manager will beable to organise this event in effective manner.Cost breakdownMoney will be spend while arranging photographer, catering, decoration. Technicaldepartment will arrange Audio and Video so funds are required for that also.Main objectivesObjective of this launch event is to attract students and get the competitive advantage sothat market visibility can increaseTo create new business opportunity1
Toincreasevisibility of this event on the marketSuggested approachAll the individuals have to be involved in the project by dividing the task equally to allthe members and monitoring them time to time so that it can help in achieving the objectivesProject manager have to take advice of staff members and students for an effective eventmanagement and advice from specialist can take the event at higher stage(Turner, 2016).Agileand prince 2 methodology can be used in the project.Possible RiskHuman resource risk can be faced by project manager, as it might be possible fewmembers leave this project before its completion. Scheduling risk can take place that meansproject may get failed to complete on time. Financial risk can be taken place that means in thisbudget project manager get failed to finish this project successfully (Holloway, 2016).2.1 ObjectivesObjective of this launch event is to attract students and get the competitiveadvantage so that market visibility can increase. This will also help in generating hugerevenue for the university. This launch event can help in attracting sponsors so that theycan invest for the growth of the university and students can get good environment fortheir growth and have bright future ahead(Gacasan and Wiggins, 2017).To create new business opportunityToincreasevisibility of this event on the market2.2 Budgetary informationBudget plays an important part in project management as it helps in supporting thebusiness by giving clear idea about the expenses and time the project will take to get completed.In case of present launch event the sponsor is the managing director and as an project managerwill have to describe all the requirements so that funds can be arranged. The institute will requirehuge funds for organising this launch event(Clark, 2018).TASK NAMERESOURCES NAMEESTIMATED COSTCateringFood items, plates£15000PhotographerCamera£10000Audio VisualProjector, Wi-Fi speaker£150002
DecorationTable, chair, Mats, Sofas£10000Estimated budget£50 000So the estimated budget for organising the event successfully is £50000(Ziek and Anderson,2015).2.3 TimescalesIt is project managers responsibility to complete the project on time by scheduling the events properly sothat they can match the targets. For launch event arrangement of catering, photographer will take time anddecoration part have to be scheduled in such way that it completes on time and there is no delay in the startingand closing of the event. Every task must have a particular deadline so that all activities are going on systematicallywithin the given time(Abushova, Burova and Suloeva, 2016).Task NameDurationStartFinishPredecessorsMilestonelaunch event7 daysFri 8/2/19Mon8/12/19NoProject initiationphase7 daysFri 8/2/19Mon8/12/19NoGoal identification2 daysFri 8/2/19Mon 8/5/19YesIdentify constrains2 daysTue 8/6/19Wed 8/7/193NoAgree with eventobjective1 dayThu 8/8/19Thu 8/8/193,4Noset time and date forevent2 daysFri 8/9/19Mon 8/12/195Yesplanning phase25 daysTue 8/13/19Mon9/16/19Noschedule meetings2 daysTue 8/13/19Wed 8/14/196Noadditional staff hiring6 daysThu 8/15/19Thu 8/22/198Nodraft budget templet6 daysFri 8/23/19Fri 8/30/192,9,8YesDraft event program4 daysMon 9/2/19Thu 9/5/1910Noprepare guest list2 daysFri 9/6/19Mon 9/9/1911NoConfirm host3 daysTue 9/10/19Thu 9/12/1912Novenue decide2 daysFri 9/13/19Mon 9/16/1912,13YesImplementation phase24 daysTue 9/17/19Fri 10/18/19Noarrange technicalthings18 daysTue 9/17/19Thu10/10/1914Noarrangement forentrainment2 daysTue 9/17/19Wed 9/18/1914Nocateringarrangements3 daysThu 9/19/19Mon 9/23/1917Yesdesign invitations5 daysTue 9/24/19Mon 9/30/1918,17No3
for guestsprint invitations8 daysTue 10/1/19Thu10/10/1919Nodistribution ofinvitations3 daysFri 10/11/19Tue10/15/1920Yesphotographer booking1 dayWed10/16/19Wed10/16/1921Nopromoting event onsocial media2 daysThu10/17/19Fri 10/18/1922Nocontrolling phase1 dayMon10/21/19Mon10/21/19Nomonitoring progress1 dayMon10/21/19Mon10/21/1923Yesclosure1 dayTue10/22/19Tue10/22/1924Noend of project1 dayTue10/22/19Tue10/22/1925NoFor completing this launch event on time 58 days will be required by the project manager(Danieland Daniel, 2018).2.4 ApproachIt is duty of project manager to get all the individuals involved in the project by dividingthe task equally to all the members involved and monitoring them time to time so that it can helpin achieving the objectives. For the same methodology should be correct and should match withthe objectives so that cost and time can be managed out. Project manager have to overlook uponother organisations way of celebrating the events and then compare it with the current launchevent so that they can implement those methodology for good results. They have to take adviceof staff members and students so that they are able to know there expectations. For an effectiveevent management advice from specialist have to be taken and suppliers have to be experiencedone as suppliers play an important role in providing food and other resources so that event isorganised effectively. Agile and prince 2 methodology can be used in the project(Rowe, 2015).2.5 Key StaffThe role of staff members in event management is foremost as each and every departmentplays an important role to get the event organised. For managing the Audio Visual, technical4
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