Project Management and Communication Plan Development

The assignment involves developing a project management and communication plan for a project. This includes creating a topic, project budget, operational plan, risk register, scheduling the project, identifying issues, generating ideas, determining SMART objectives, formulating aims and objectives, creating milestones, identifying project requirements, allocating resources, developing a work breakdown structure, risk identification, defining priorities, creating mitigation plans, conducting risk assessments, analyzing required resources, identifying sources of funds, determining costs for each task, selecting potential investors, creating reserves for uncertainty, assigning duties to individuals, managing internal and external communication, and completing the project. The report provides a detailed plan for project management and communication, ensuring successful completion.

PROJECT MANAGEMENT
PRINCIPLES

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
Project background.................................................................................................................3
Project Goal............................................................................................................................3
Project objective.....................................................................................................................4
Project deliverables................................................................................................................4
Strategic alignment of project................................................................................................4
2. Project schedule..................................................................................................................6
5. Communication management plan..................................................................................16
RECOMMENDATIONS...............................................................................................................20
REFERENCES..............................................................................................................................21

INTRODUCTION
Project background
Australian Tree corporation is a large owner of different forested stated in Western
Australia and they grow and sell trees. The company is involved in growing Australian pine.
The company is facing some legacy issues because state divested their interest in the sector. The
firm is being struggling to form its own identity a private firm within the region. Another issue
which is being faced by the firm is related to product accountability and thus the firm wants to
have the better accountability. The firm is having lack of systems and competencies. The
organisation has thought of using drones in order to monitor growth and harvest operations.
Moreover, another group associated with the firm thinks that the organisation should focus on
the trees themselves. The project that can be chosen for the study is related to the environmental
challenges which is based on the case and is taken on the basis of environmental challenges
(Conforto and et.al., 2016). The environmental challenges affecting the plants leads to reduction
in the trees due to which the business of Australian tree corporation is affect to a great extent. In
the business environment of Australian tree corporation there have been various problems which
are being faced by the company and thus the firm is to having stable growth and also there are
lack of systems and competencies due to which the firm is unable to have stable growth.
Project Goal
The project goals is to make the specific plan regarding the project of Australian Tree
corporation. It is important to make the smart objective of the project in order to set the goals
which are specific and are achievable in the specific time frame (Penn and Pennix, 2017).
The SMART Objectives of the firm consist of Specific , measurable, attainable, relevant
and time based.
 Specific : To identify the ways to reduce the environmental challenges faced by firm.
 Measurable : It is measurable because it can be done through the use of Green house in
which the trees can be kept got 6 to 7 months ((Marcelino-Sádaba and et.al., 2015)).
 Attainable : It is attainable within 7 months. it means to determine the period in which
the objective can be achieved by the organisation.
 Relevant : It is relevant because it will assist in reducing the environmental challenges
faced due to lack of biodiversity . The relevancy of the objective means to determine the
appropriateness of the objective framed for the project and the organisation.

 Time based : It is time based because the trees are kept in the green house for around 6
to 7 months. The time based means the objective which is determined in achievable in the
stipulated time frame (Webb, 2017).
Project objective
The objective of the project is to provide the company with the options to identify their
business strategy through which they are able to grow their business and increase their market
share. The use of green house for the plantation for the trees will helps the company in reducing
the environmental challenges (Calvo-Mora et.al., 2015 ). The main objective of the project is to
assist in company by providing them solution through which they are able to get stable and
reduce the problems which are being faced by the organisation. It is important to determine the
objective so the project in order to plant activities related to the project.
Project deliverables
It is the output generated through the project team by following the schedule for the
completion of the project in the effective and efficient manner. The deliverables are the output
which is being generated by performing the process. The project plan which will include the
activities that will be consider for completing the project. With the help of project plan the
project manager is able to schedule the activities related to the project on the basis of which the
project team is able to execute the plan in order to complete the project in the specified time
frame. With the help of project deliverable, the project manager is able to achieve the project
objective in the effective and efficient manner (Marcelino-Sádaba and et.al., 2015). there are
two types of deliverable which consist of internal and external. It is related to using the source
through which the project manager is able to achieve the objective of the project. The
deliverables help in providing the outcome of the project which the help the firm in making
decision.
Strategic alignment of project
The strategic alignment is the process of creating and implementing the decision
regarding the future of organization. The Australian tree corporation through the use of strategic
alignment is able to achieve their specific goals and objectives. The alignment of the project
with that of the business strategy will helps providing effective and efficient results. strategic
alignment assist in improving the performance by optimization of people and process. By using
the well structure strategy by the organization, the project of the firm is able to provide higher

benefits and improve the employees performance to provide them best performance in order to
achieve the goals and objectives of the organization (Harrison and Lock, 2017). Using the
strategic alignment the Australian tree corporation will be success in developing their new
business strategy in order to improve their performance and profitability. The strategy of the
organisation consist of using the exotic pine for the plantation in that region in order to have
growth. Moreover, the strategic goal of Australian tree corporation is to have the new business
strategy in order to increase their growth rate and can have better organization environment.
Activities
Activities Week 1 Week 2 Week 3 Week 4 Week 5 Week 6
Developing
Topic
determining the
SMART
objectives
Formulating
aims and
Objectives
Scheduling the
project
creating
milestone
identifying
project
requirement
Developing
Work
breakdown
structure

Preparing risk
register
risk
identification
Defining priority
Risk assessment
Project budget
Communication
management
plan
International
communication
external
communication
Recommendatio
n
Drafting
conclusion
completion of
project
2. Project schedule
Milestones:
Task
Mode Task Name Duration Start Finish Predecessor
s Cost
Auto
Schedule
d
Developing Topic 8 days Tue 28-
05-19
Thu 06-
06-19 $2,700.00
Auto
Scheduled identifying issues 2 days Tue 28-
05-19
Wed 29-
05-19 $1,200.00

Auto
Scheduled generating idea 2 days Thu 30-
05-19
Fri 31-05-
19 2 $300.00
Auto
Scheduled
determining the
SMART objectives 3 days Thu 30-
05-19
Mon 03-
06-19 2 $800.00
Auto
Scheduled
Formulating aims
and Objectives 4 days Mon 03-
06-19
Thu 06-
06-19 2,3 $400.00
Auto
Schedule
d
Scheduling the
project 12 days Fri 07-
06-19
Mon 24-
06-19 1,5 $2,390.00
Auto
Scheduled creating milestone 2 days Fri 07-06-
19
Mon 10-
06-19 4 $1,200.00
Auto
Scheduled
identifying project
requirement 5 days Fri 07-06-
19
Thu 13-
06-19 5 $600.00
Auto
Scheduled
allocation of
resources 6 days Tue 11-
06-19
Tue 18-
06-19 5,7 $400.00
Auto
Scheduled
Developing Work
breakdown structure 7 days Fri 14-06-
19
Mon 24-
06-19 8 $190.00
Auto
Schedule
d
Preparing risk
register 8 days Tue 25-
06-19
Thu 04-
07-19 6 $1,500.00
Auto
Scheduled risk identification 5 days Tue 25-
06-19
Mon 01-
07-19 9 $200.00
Auto
Scheduled Defining priority 4 days Tue 25-
06-19
Fri 28-06-
19 9,10 $700.00
Auto
Scheduled
creating mitigation
plan 3 days Tue 02-
07-19
Thu 04-
07-19 12 $250.00
Auto
Scheduled Risk assessment 1 day Mon 01-
07-19
Mon 01-
07-19 13 $350.00
Auto
Schedule
d
Project budget 11 days Fri 05-
07-19
Fri 19-
07-19 11 $2,150.00
Auto
Scheduled
Analysing the
required resources 2 days Fri 05-07-
19
Mon 08-
07-19 13 $150.00
Auto
Scheduled
Determining cost
implied on each tasks 4 days Fri 05-07-
19
Wed 10-
07-19 13,14 $250.00
Auto
Scheduled
identifying the
sources of fund 2 days Fri 05-07-
19
Mon 08-
07-19 15 $200.00
Auto
Scheduled
selecting the
potential investor 5 days Thu 11-
07-19
Wed 17-
07-19 17,18 $100.00
Auto
Scheduled
creating reserves for
uncertainty 6 days Tue 09-
07-19
Tue 16-
07-19 19 $250.00
Auto
Scheduled operational plan 1 day Tue 09-
07-19
Tue 09-
07-19 19 $400.00

Auto
Scheduled
determining the
requirement for
resources
2 days Thu 18-
07-19
Fri 19-07-
19 20,21 $300.00
Auto
Scheduled
assigning duties to
individual 3 days Wed 10-
07-19
Fri 12-07-
19 22 $500.00
Auto
Scheduled
Communication
management plan 4 days Mon 22-
07-19
Thu 25-
07-19 22,23 $600.00
Auto
Scheduled
Internal
communication 3 days Mon 15-
07-19
Wed 17-
07-19 24 $90.00
Auto
Scheduled
external
communication 2 days Mon 15-
07-19
Tue 16-
07-19 24 $50.00
Auto
Schedule
d
Recommendation 2 days Fri 26-
07-19
Mon 29-
07-19 16,24 $60.00
Auto
Scheduled
analysing entire
report 2 days Fri 26-07-
19
Mon 29-
07-19 25,26 $60.00
Auto
Scheduled Drafting conclusion 3 days Tue 30-
07-19
Thu 01-
08-19 27,29,28 $700.00
Auto
Scheduled completion of project 1 day Fri 02-08-
19
Fri 02-08-
19 30 $500.00
Gantt Chart:

Critical path:
Project requirements:

As per considering the operational structure and determination of activities on which
there would be requirement of various resources such as Human resources, financial
requirements as well as operational requirements for the organisation.
Limits and Exclusions- the limits and exclusion are referred to as the limitations or the
problems which the researcher faces while doing the research. Some of the problems and the
limitations faced by the researcher are many and very difficult. The major problem is the
problem of time (Crawford, 2014). The time provided was very limited for the researcher to
complete the research on time. The other problem is the problem of funds. The money provided
for carrying on the research is very less and insufficient. This poses a problem because money is
the major requirement without which anything cannot be done. Last limitation is of the
resources. That means the resources provided are also very less and limited which hampers of
distracts the researchers.
Work Breakdown structure:

3. Risk Management:
Risk register- a risk register is defined as the document or a blue print including all the
risk which are associated with the project or the business. The risk register maintains all the
different types of risk which affects the operations or the working of the company. It includes all
Project
development
plan
Developin
g topic
Project
budget operational
plan
Preparing
risk register
Scheduling
the project
identifying
issues
generating
idea
determining
the SMART
objectives
Formulating
aims and
Objectives
creating
milestone
identifying
project
requirement
allocation
of resources
Developing
Work
breakdown
structure
risk
identificatio
n
Defining
priority
creating
mitigation
plan
Risk
assessment
Analysing
the required
resources
Det
identifying
the sources
of fund
ermining
cost implied
on each
tasks
selecting the
potential
investor
creating
reserves for
uncertainty
determining
the
requirement
for
resources
assigning
duties to
individual
Communicat
ion
management
plan
Internal
communicat
ion
external
communicat
ion
completion
of project
Recomm
endation
analysing
entire
report
Drafting
conclusio
n
completi
on of
project

the details relating to the risk that is the impact of it, which people or department is responsible
for the risk, how it will be mitigated, what actions will be taken if contingent risk occurs, in what
time the risk will be finished and a good deal of other information relating to the risk.
Maintenance of the risk register is very important for the success of the project. This is because
of the reason that creating a register including all the risk helps the management to know in
advance all the risk and how they can be mitigated will help the management in eradicating the
risk beforehand.
RISK REGISTER
Risk type Likelihood Impact Severity Responsi
bilities
Mitigation
action
Contingent
action
Progress
of action
Financial
risk- these are
the risk which
occurs due to
the shortage of
money or may
be due to the
reason that the
borrowing
interest rates
may increase
in the near
future.
High The
impact
of this
risk is
very
high in
the
busines
s
because
of the
reason
that
without
money
not a
single
task
can be
done in
Because
the
impact
of this
risk is
high so
as the
severity
of this
risk is
also
high.
Managing
this risk is
the
responsibi
lity of the
finance
manager
and
finance
departme
nt along
with the
owner of
the
business.
It includes
keeping
some
money as
savings in
order to
have
money at
time of
contingenc
y.
The
contingent
action plan
can be
taking loan
from the
banks and
keeping the
profits for
future use
in form of
reserves
and surplus.
It will
take
around 8-
10 days
in solving
this risk
(Harrison
and
Lock,
2017).

the
busines
s.
Internal
issues- these
are the risk
which is faced
at times when
there are some
issues or
problems in
the
management
or within the
employees.
The
likelihood
of
happening
this risk is
high
because a
company is
run by
individual
and every
person is
not same in
thinking.
The
impact
of this
risk is
modera
te
because
it
impacts
the
individ
ual
employ
ees and
not the
organiz
ation as
a whole
(Serra
and
Kunc,
2015).
The
severity
is low of
this risk.
It is the
responsibi
lity of the
manager
and all the
employee
s of the
organizati
on
(Eskerod
and
Jepsen,
2016).
These
internal
issues can
be
mitigated
by properly
analyzing
and
evaluating
all the task
and work
according
to the
status of
the
employees.
This risk
can be
mitigated
by
assessing
the needs of
the
employees
and then
assign the
responsibili
ties and
roles
according
to their
requirement
s.
It can be
mitigated
in 4 days
approx.
Shortage of
labor- this is
the risk which
arises if the
labor doing
The
likelihood
of this risk
is low.
The
impact
of this
risk is
less
The
severity
of this
risk is
low.
Managing
this risk is
the duty
of the HR
departme
For
mitigating
this risk the
manageme
nt can
Contingent
plan can be
made to
organize
some
The time
taken will
be around
10- 12
days.

plantation is
less.
because
if one
labor
leaves
the job
ten
other
candida
tes
come.
nt. reduce
some
pressure of
work from
the
employees
so they do
not leave
and go.
training and
developme
nt plan and
programs to
develop
skills and
working of
the
employees.
Quality of
material- this
is the major
risk because if
the quality of
the raw
materials that
is the seeds for
plants is not
good then the
resulting
outcome will
also be not
satisfying.
The
likelihood
of this risk
is
moderate.
This
risk has
a major
impact
on the
busines
s
because
if the
quality
is not
good
then
the
busines
s will
not run
properl
y.
The
severity
of this
risk is
also
high.
For this
risk the
store
manager,
productio
n
departme
nt and the
quality
analyst is
responsibl
e.
Before the
work is
started all
the
material
must be
checked
and quality
must be
assured.
For this the
person who
is a quality
expert must
be hired in
order to
ensure and
manage the
quality of
the
products.
This will
take
around 4-
6 days.
Legal risk- The This The The legal The For dealing It

these are the
risk which
occurs if the
company does
not follow the
rules and the
regulations
prescribed by
the
government or
any other
governing
authority.
likelihood
of this risk
is high.
risk has
a major
impact
on the
busines
s
because
if the
legal
aspect
are not
followe
d then
the
compan
y has to
pay
penaltie
s.
severity
of this
risk is
also
high
(Bucero
and
Englund
, 2015).
departme
nt is
responsibl
e for
handling
this risk.
company
should
time- to-
time study
the
changes in
the legal
environme
nt
impacting
the
business.
with this
risk the
company
must hire a
person
having
proper
knowledge
of the legal
factors and
policies
impacting
the
business.
involves
a time
period of
around 8-
10 days.
4. Project Budget: For this projected plan on which there has been estimated requirement
for $10000. However, there has been various activities which are being considered and
performed in this projected plan. The project budget is a type of budget within which all the cost
which is associated with the project are recorded and analysed and evaluated. It is a type of
budget which is estimated and made beforehand to have an insight that approximately this much
cost will be incurred (Silvius and Schipper, 2014). This budget give an outline that how much
money is required and in which activities of project management and at what time the fund is
required.

5. Communication management plan
A Communication management plan is an effective approach to provide information to
stakeholders in an effective and efficient manner on a real time basis. This plan helps in
effectively identifying the information which should be delivered to stakeholders through various
different communication channels. This plan helps in effectively listing out the key internal and
external stakeholders who need to get the information including necessary details and frequency.
1. Internal Information Management Plan
Medium Activity Responsibility Frequency Comment
 Telephone
calls and
texting
Focus on
reducing
environmental
challenges and
take necessary
measures to
reduce risk.
Employees Employees
will focus
on this
activity
thrice a
week to
remain
updated
regarding
the dynamic
change in
the
environmen
t.
This will help in
identifying
various
environmental
measures and
factors which
adversely affect
the operational
efficiency and
performance of
the Australian
tree corporation
(Eskerod and
Jepsen, 2016).
 Live meeting To discuss
manuals and
financial
position of the
company.
Financial
department.
Financial
department
will focus
on this
activity
every
quarter for
a particular
This will help in
effectively
identifying the
financial position
of the corporation
and also analyse
the measures to
increase revenue

financial
year.
and profit for the
company. This
activity will help
corporation in
distributing cost
to each activity
and planning a
budget for higher
growth and
efficiency.
 Email and
Intranet
To discuss
important
information
regarding
change in plans
and activities. It
also focuses on
managing
marketing
activities.
Project manager
and marketing
department.
Project
manager
and
marketing
department
will focus
on
completing
this activity
within 2
weeks time
to reach
large
number of
customers
and make
people
aware about
the varied
products
and services
Project manager
and marketing
department will
focus on
outsourcing the
product into the
market to reach
large number of
customers. This
activity help in
attracting large
number of
customers which
leads to higher
profit and long
term growth for
the company
(Communication
Management and
Stakeholder
Engagement,

offered by
Australian
tree
corporation.
2019).
 Chatbots,
artificial
intelligence
and Cloud
computing.
To discuss the
operational
performance of
the company.
Directors This
activity will
be carried
out once a
month to
effectively
monitor all
the
departments
.
Directors will
focus on
identifying the
functions of all
the departments
and take
necessary action
if needed for
higher
operational
efficiency and
sustainable
growth of the
business.
2. External Communications Plan
Medium Activity Responsibility Frequency Comment
1. Video
conferenci
ng
To discuss
various legal
legislation, laws
policies,
regulations and
standards.
Government This activity
will be
carried out
once a year.
Government will
ficus on monitoring
the activities of the
company and will
identify whether the
company is working
in compliance with
legislation, laws
policies and

standards for
smooth functioning
of the business.
2. Computer
assisted
conferenc
e and
Audio
conferenc
e
To discuss and
critically analyse
the market
demand and
supply of the
goods and the
services.
Creditors and
suppliers
This activity
will be
carried out
every
quarter.
Creditors will
monitor the activity
of the company to
collect money
within stipulated
duration of time
(Creating a Project
Management
Communication
Plan, 2018).
Suppliers will focus
on identifying
market demand of
goods and services
in particular market.
3. Verbal
print and
broadcast
To discuss the
financial
position of the
company.
Local
community,
investors and
Shareholders
This activity
will be
carried out
every
quarter.
Local community
and Shareholders
will evaluate the
performance of the
company to earn
higher return from
investment.
4. Digital
technolog
y and
electronic
channels
To critically
evaluate and
examine the
customers.
Customers This activity
will be
carried out
twice in a
month.
It will help
company in
identifying their
target market and
customers to reach

large number of
customers (Doorley,
and Garcia, 2015).
RECOMMENDATIONS
Australian tree corporation must focus on green house plantation which will help in
creating a positive and optimum enhanced growing environment for plants. Green house
plantation helps in delivering the best and healthy environment to produce more plants. Green
house plantation will help in effectively controlling the temperature (Butt, Naaranoja and
Savolainen, 2016). It is very beneficial to grow the plants by setting the temperature for specific
plant species.
It has been recommended to use the natural resources optimally for higher sustainable
growth of the business. Hiring of skilled labours and giving proper training to the current
employees helps in effective growth and development of the corporation.
Another recommendation associated with this study is that company must effectively
comply and adhere to various legal laws and legislation for smooth functioning of the business.
Proper planning of finances helps in optimally utilizing the capital which eventually leads to
higher revenue and profit for Australian tree corporation (Heagney, 2016). Use of effective
communication channels helps in keeping connected with internal and external stakeholders
which leads to higher operational efficiency and performance of the corporation.