Project Management: Constructing a Building for a Workplace

Project Management
Project 1
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Table of Contents
INTRODUCTION...........................................................................................................................3
Business Case...................................................................................................................................3
Business Problem...................................................................................................................3
Benefits...................................................................................................................................3
Stakeholder Analysis..............................................................................................................3
Smart Objectives..............................................................................................................................4
Work Breakdown Structure.............................................................................................................5
WBS.......................................................................................................................................5
Activity List............................................................................................................................6
Risk Management...................................................................................................................7
Activity Scheduling.......................................................................................................................10
Gantt Chart...........................................................................................................................11
Critical Path..........................................................................................................................11
Budget Modelling..........................................................................................................................12
Project Execution Challenges........................................................................................................14
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16
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INTRODUCTION
Project Management can be defined as the process of applying different processes, skills,
methods and knowledge in order to achieve particular objectives of a project. It is an important
part of a project because it makes sure that right outcomes are delivered (Chawla and et. al.,
2018). The project is to construct a building for a client as they are facing issues with space at
their workplace. Managing the different activities in the project effectively will help in
completing the project effectively and deliver the same on time. Effective project management
will help the project manager in make informed decisions and also ensure that the final output
which is delivered is on time without any delays. Also, the project manager will be able to ensure
an efficient use of the different resources.
Business Case
Business Problem
The business problem is that the client is facing issues with space within their workplace
and want to shift some of the workforce to a new workplace. This is because the employees are
not able to work effectively and cannot concentrate on their jobs. For this, they want to get
constructed a new building so that the business processes can be carried out effectively.
Benefits
A new workplace building will help in increasing the motivation level of employees and
reduce their existing levels of stress. They will be able to put in better efforts in getting the tasks
done which are assigned to them. This will lead to an increase in the performance as well as
productivity of the company (Delisle, 2019). Lastly, with a limited workforce in the new
workplace, the employees will support and encourage each other.
Stakeholder Analysis
It can be defined as the process of identifying the different stakeholders of the company
before initiating a project and grouping them based on their levels of interest, participation and
power. A stakeholder analysis is explained below -
High Power, High Interest – These are the most important stakeholders and they should
always be given priority because they possess high interest as well as high power in the project
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(Stakeholder Analysis, 2020). Stakeholders included in this category are the owner of the project,
general manager and director.
High Power, Low Interest – These stakeholders possess high power in the project and
thus, should be kept satisfied. And since they have a low interest, they should not be over-
communicated because this can lead them to lose their interest. Examples include customers,
investors and sponsors.
Low Power, High Interest – Stakeholders who come in this category should be kept
informed and followed up with regularly (Layton and Ostermiller, 2017). This is done in order to
make sure that they are not facing any problems. Stakeholders included in this category include
employees and suppliers.
Low Power, Low Interest – This is the last category of stakeholders and they should be
informed about the project only periodically. Examples include security guard, cleaners etc.
Communication Plan
Therefore, the different stakeholders of the project will be communicated from time to
time. This will be done in order to keep them informed about the progress of the project. A
communication plan is described below -
Stakeholder Name Engagement Channel Frequency
Owner, General Manager and
Director
Manage Closely Meetings, E-mails,
Personal check-ins
Daily
Customers, Investors and
Sponsors
Keep Satisfied Top of the line e-
mails
Monthly
Employees and Suppliers Keep Informed Memos Weekly
Security Guard and Cleaners Monitor Newsletters Monthly
Smart Objectives
The main objective of undertaking this project is to construct a new workspace building
for the employees (Martens and Carvalho, 2017). This is being done in order to increase the
productivity as well as performance levels of the employees so that they become more
competitive.
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