Project Management Report Analysis

This assignment presents a detailed project management report analyzing various aspects of project execution. It delves into the architecture of automated work packages, outlining human factors and control requirements for efficient implementation. The report also explores cost estimation methodologies for geokhod units and systems, highlighting product cost analysis and prototype production considerations. Furthermore, it examines risk management strategies within complex projects, employing matrix-based propagation modeling techniques for effective risk assessment.

Running head: PROJECT MANAGEMENT REPORT
Project Management Report
Name of the Student:
Student ID:
Name of the University:
Author’s note:

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Table of Contents
1. Introduction..................................................................................................................................2
1.1 Company Background...........................................................................................................2
1.2 Project Overview...................................................................................................................2
2. Project Scope Statement..............................................................................................................2
2.1. Project objective...................................................................................................................2
2.2. Deliverables..........................................................................................................................3
2.3. Milestones.............................................................................................................................3
2.4. Technical Requirements.......................................................................................................4
2.5. Limits and exclusions...........................................................................................................4
2.6. Review with customer..........................................................................................................5
3. Project Priority Matrix.................................................................................................................5
3.1 Project Priority Matrix...........................................................................................................5
3.2 Explanation of the Project Priority Matrix............................................................................6
4. Work Breakdown Structure.........................................................................................................6
4.1 WBS Diagram........................................................................................................................7
4.2 Details of the work packages.................................................................................................7
5. Cost Estimation............................................................................................................................8
5.1 Cost Estimation......................................................................................................................9
5.2 Time Phased Budget............................................................................................................10
References......................................................................................................................................11

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1. Introduction
1.1 Company Background
DBS Bank Singapore is a part of the DBS Group Ltd. and they are a leading group of
financial services in Asia (Dbs.com., 2017). DBS has been following complete and effective
governance for promoting the long term sustainable practices. They have been trying to support
the charity activities and help those who are in need.
1.2 Project Overview
The project is developed for ensuring that the Singapore DBS Bank would be able to
send its 10 employees to a charity organization for ensuring their association with the charity
activities. The supporting of the charity activities by DBS Bank would be implied for ensuring
that the bank gives profound support to those in need.
2. Project Scope Statement
2.1. Project objective
Acording to Fang and Marle (2013), the projects have certain objectives that are set for
ensuring that the operations of the project are aligned on the same platform. The project of “To
send 10 internal employees of a company for a charity organization” includes the following
objectives,
 To develop the project of sending 10 employees of the Singapore based DBS Bank
company to the charity organization

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 To form the effective schedule plan along with risk management and communication
planning
2.2. Deliverables
The deliverables for the project of “To send 10 internal employees of a company for a charity
organization” include the following points,
a) Development of the signed project charter and initiation documents by Wednesday, 20th
December, 2017
b) A Project Schedule Plan approved by Monday, 8th January, 2018
c) A Communication Plan approved by Thursday, 18th January, 2018
d) A Risk Plan applied by Thursday, 1st February, 2018
e) Registration of the names of the 10 employees selected by Monday, 19th February, 2018
f) Dropping of the 10 employees at the charity organization by Monday, 12th March, 2018
2.3. Milestones
The Milestones of the project of “To send 10 internal employees of a company for a
charity organization” are given in the table below,
WBS Task Name Duration Start Finish
1.5 Review and Sign off the documents 1 day Wed
12/20/17
Wed
12/20/17
2.1 Kick off meeting 1 day Thu
12/21/17
Thu
12/21/17

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2.2.5 Plan is approved 1 day Mon 1/8/18 Mon 1/8/18
2.3.3 Implying accurate communication medium with
appropriate stakeholders 3 days Mon
1/15/18
Wed
1/17/18
2.3.4 Approval of the communication Plan 1 day Thu 1/18/18 Thu 1/18/18
2.4.4 Risk Mitigation Strategies are implied 2 days Mon
1/29/18 Tue 1/30/18
2.4.5 Risk Control is applied 2 days Wed
1/31/18 Thu 2/1/18
3.1.2 A list of the active employees is made for charity
event 2 days Mon 2/5/18 Tue 2/6/18
3.1.5 Registration of the names of the 10 employees
selected 4 days Wed
2/14/18
Mon
2/19/18
3.2.3 Profiling the charity organization 4 days Mon
2/26/18 Thu 3/1/18
3.2.4 Dropping the 10 employees at the location 7 days Fri 3/2/18 Mon
3/12/18
4 Project is Closed 1 day Tue 3/13/18 Tue 3/13/18
Table 1: Project Milestones
2.4. Technical Requirements
The project requires transportation of the 10 employees to charity organization and it
would require the proper documentation and transportation medium of the employees to the
charity organization.
2.5. Limits and exclusions
The project is limited to the sending of the 10 employees to the charity organization and
it is bounded by the budget of 50,000 dollars and time of 4 months.

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2.6. Review with customer
The review with the customer can be done by the help of the feedbacks attained from
them by the use of the surveys and post project review (Walker, 2015). The checklist would also
help in evaluating the project in terms of the customer satisfaction and expectation.
3. Project Priority Matrix
The project priority matrix is developed for the implication of the time management and
the integration of the number of platforms of the project (Fang & Marle, (2013). The project
priority matrix is helpful for the ranking of the basic project factors like cost, time, and scope in
terms of their influence in the project. The priority matrix is formed for evaluating whether the
factor would be treated as constrains, enhance, and accept for the project.
3.1 Project Priority Matrix
The project priority matrix for the project of “To send 10 internal employees of a
company for a charity organization” has been shown below,
Time Scope Cost Justification
Constrain  The overall cost of the project is limited to its budget and
hence the budget of the project would act as a constrain
Enhance  The scope of the project can be enhanced and it would result
in improving the development of the effective development

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Accept  The time taken for the project is bound to be accepted by the
project team
Table 2: Project Priority Matrix
3.2 Explanation of the Project Priority Matrix
The project priority matrix is developed for the analysis of the factors of time, scope, and
cost for the project of the “To send 10 internal employees of a company for a charity
organization”. The priority matrix has shown that the time factor would have to be accepted by
the project team members. The project schedule is estimated and the project team would have to
abide by the schedule developed and the time taken for the development of the project. The
scope of the project is formed for the integration of the project activities involvement. The
project team members would have to enhance the scope of the project so that they can get
maximum benefit from the project. The cost of the project is a constraint for the development of
the effective project operations. The limited amount of the resources has resulted in causing the
limitation of the project.
4. Work Breakdown Structure
Work Breakdown Structure is a modified chart diagram of the project activities list in a
more classified and structured forms (Ruano‐Mayoral et al., 2014). The integration of the
sceptical form for the development of the structure for the project of “To send 10 internal
employees of a company for a charity organization” can be formed for understanding the
development of the profound development.

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4.1 WBS Diagram
The WBS diagram for the project of “To send 10 internal employees of a company for a charity
organization” is given below,
0 - To send 10 internal
employees of a company
for a charity organization
1 - Project Initial Phase
1.1 - Analyzing the
requirements of the
project
1.2 - Initial Documentation
1.3 - Development of the
Charter Documents
1.4 - Submission of the
documents
1.5 - Review and Sign off the
documents
2 - Project Planning Phase
2.1 - Kick off meeting 2.2 - Schedule Planning
2.2.1 - Selection of plan
methodology
2.2.2 - Outline of the plan is
developed
2.2.3 - Reviewing the plan
outline
2.2.4 - Plan is completely
developed
2.2.5 - Plan is approved
2.3 - Communication
Planning
2.3.1 - Analysis of the
requirements of the
communication
2.3.2 - Selection of the
communication medium
2.3.3 - Implying accurate
communication medium
with appropriate
stakeholders
2.3.4 - Approval of the
communication Plan
2.4 - Risk Management Plan
2.4.1 - Risk Analysis
2.4.2 - Risk Prioritization
2.4.3- Risk Mitigation Strategies
are developed
2.4.4 - Risk Mitigation
Strategies are implied
2.4.5 - Risk Control is applied
3 - Project Execution Phase
3.1 - Selection of the 10
employees
3.1.1 - Selection of the
choosing option
3.1.2 - A list of the active
employees is made for
charity event
3.1.3- Employees are analyzed in
terms of their interest in
charity
3.1.4 - 10 employees are
selected
3.1.5 - Registration of the
names of the 10
employees selected
3.2 - Sending them for charity
organization
3.2.1 - Knowing the location of
the charity organization
3.2.2 - Selecting the
transportation medium
3.2.3 - Profiling the charity
organization
3.2.4 - Dropping the 10
employees at the location
4 - Project is Closed
Figure 1: WBS of the project
(Source: Created by the author)
4.2 Details of the work packages
The project schedule of “To send 10 internal employees of a company for a charity
organization” is developed by using the waterfall methodology. The phases of the project are
Initial Phase, Planning Phase, Execution Phase, and Closure Phase. However, the work packages
of the project are project initial phase, schedule planning, communication planning, risk

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management plan, selection of the 10 employees, and sending them for charity organization. The
work package of project initial phase consists of analysing the requirements of the project, initial
documentation, development of the charter documents, submission of the documents, and review
and sign off the documents activities. The work package of schedule planning consists of
selection of plan methodology, outline of the plan is developed, reviewing the plan outline, plan
is completely developed, and plan is approved activities. The work package of communication
planning consists of analysis of the requirements of the communication, selection of the
communication medium, implying accurate communication medium with appropriate
stakeholders, and approval of the communication plan activities. The work package of risk
management plan consists of risk analysis, risk prioritization, risk mitigation strategies are
developed, risk mitigation strategies are implied, and risk control is applied activities. The work
package of selection of the 10 employees consists of selection of the choosing option, a list of the
active employees is made for charity event, employees are analysed in terms of their interest in
charity, 10 employees are selected, and registration of the names of the 10 employees selected
activities. The work package of sending them for charity organization consists of knowing the
location of the charity organization, selecting the transportation medium, profiling the charity
organization, and dropping the 10 employees at the location activities.
5. Cost Estimation
The cost estimation is developed for the approximation of the overall expenses that
would be required for the project budget (Maleki, Ghaffari & Masdari, 2014). The cost
estimation can be done by the help of both top down and bottom up approaches. The top down
approach used the cost estimation starting from the final deliverable or the project goal and it is

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divided into smaller chunks for calculation. The bottom up approach uses the resource cost
estimation and adding them for forming the final deliverable for the project.
5.1 Cost Estimation
WBS Task Name Cost
0 To send 10 internal employees of a company for a charity organization $49,928.00
1 Project Initial Phase $8,000.00
2 Project Planning Phase $21,320.00
2.1 Kick off meeting $800.00
2.2 Schedule Planning $7,840.00
2.3 Communication Planning $5,880.00
2.4 Risk Management Plan $6,800.00
3 Project Execution Phase $19,808.00
3.1 Selection of the 10 employees $8,784.00
3.2 Sending them for charity organization $11,024.00
4 Project is Closed $800.00
Table 3: Top-down cost estimation
Resource Name Work Cost
Analyst 56 hrs $4,200.00
Documenter 80 hrs $6,000.00
Project Manager 40 hrs $4,000.00
Planner 88 hrs $7,040.00
Risk Analyst 80 hrs $6,800.00
HR Manager 144 hrs $13,968.00

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Contractor 88 hrs $7,920.00
Table 4: Bottom-up cost estimation
5.2 Time Phased Budget
Figure 2: Time phased budget for the project
(Source: Created by the author)

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References
Agarwal, V., Oxstrand, J. H., & Le Blanc, K. L. (2014). Automated work packages architecture:
An initial set of human factors and instrumentation and controls requirements (No.
INL/EXT--14-33172). Idaho National Laboratory (INL), Idaho Falls, ID (United States).
Aksenov, V. V., Walter, A. V., Gordeyev, A. A., & Kosovets, A. V. (2015). Classification of
geokhod units and systems based on product cost analysis and estimation for a prototype
model production. In IOP Conference Series: Materials Science and Engineering (Vol.
91, No. 1, p. 012088). IOP Publishing.
Dbs.com. (2017). About DBS Bank – Asia’s Safest Bank - Singapore’s Bank of Choice | DBS
Bank. Retrieved 18 November 2017, from https://www.dbs.com/about-us/default.page
Fang, C., & Marle, F. (2013). Dealing with project complexity by matrix-based propagation
modelling for project risk analysis. Journal of Engineering Design, 24(4), 239-256.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Maleki, I., Ghaffari, A., & Masdari, M. (2014). A new approach for software cost estimation
with hybrid genetic algorithm and ant colony optimization. International Journal of
Innovation and Applied Studies, 5(1), 72.

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Ruano‐Mayoral, M., Casado‐Lumbreras, C., Garbarino‐Alberti, H., & Misra, S. (2014).
Methodological framework for the allocation of work packages in global software
development. Journal of Software: Evolution and Process, 26(5), 476-487.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Singh, A. (2014). Resource constrained multi-project scheduling with priority rules & analytic
hierarchy process. Procedia engineering, 69, 725-734.
Thomas, K., Lawrie, S., & Niedermuller, J. (2015). Pilot Project Technology Business Case:
Mobile Work Packages (No. INL/EXT--15-35327). Idaho National Laboratory (INL),
Idaho Falls, ID (United States).
Walker, A. (2015). Project management in construction. John Wiley & Sons.