Project Management and Risk

This study material provides an in-depth understanding of project management and risk. It covers topics such as business case, risk assessment, project team development, and more. The content is relevant for students studying project management and related courses.

PROJECT
MANAGEMENT AND
RISK

Table of Contents
Table of Contents.............................................................................................................................2
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
Business case of project..............................................................................................................3
TASK 2..........................................................................................................................................10
Mendelow matrix......................................................................................................................10
TASK 3..........................................................................................................................................13
Risk assessment of the project..................................................................................................13
TASK 4..........................................................................................................................................14
Project team development and structuring the project..............................................................14
CONCLUSION..............................................................................................................................16
REFERENCES..............................................................................................................................17

INTRODUCTION
Project management is referred to as the planning and execution of the project for the
success completion of the project (Allmendinger and et.al., 2017). This is very essential for the
company to have effective planning of the project because if the planning will not be good and
effective then the same will not be good then the whole project will not start in proper manner.
The current project is relating to development of treatment for the people suffering from the
pressure ulcer. The pressure ulcer affects the underlying health condition of the person generally
with high level of frailty. The project will outline the use of continuous pressure monitoring
technology to identify hot- spots of pressure generated. This project is initiated by Peninsula
Community Health and will majorly focus on older people living within the community of
Cornwall. This project will also focus over the continuous pressure monitoring and is coupled
with patient and carer education as well.
TASK 1
Business case of project
 Introduction/ Background
In the current world most of the people are very health conscious and are very attentive
towards their health and safety. This is the main reason behind the continuation of this
project. This is pertaining to the fact that the diseases are large in size and it is very
essential for the people to have measures of treating the diseases. Out of this the most
common disease with which almost half a million people in UK are suffering and
developing is the pressure ulcer. Most of the pressure ulcer is developed within the
person from the home only and this has high average in elder population. Several
patient shared that the use of pressure relieving equipment is not comfortable as they
are hot and noisy. Thus, there is need of developing a good system of monitoring the
pressure ulcer.
2.0 Business Objective
“To organize of ways of dealing with the problem of pressure ulcer in the older people
living within the Cornwall.”
3.0 Current Situation and Problem/Opportunity Statement

In current the companies are trying to develop some of the technology and monitoring
system for the protection against the pressure ulcer. But these pressure monitoring
technology is used in order to identify the hot- spots of the pressure which is generated
when the patient sit in a single position for long period of time. The opportunity in this
is that the innovative technology can help people in identifying the pressure ulcer risk
at the earliest and this allows the patient to adjust and maintain their position in
accordance to that position. This will relieve the person from the pain and problem
which they face when they sat in a single position for a longer period of time. In the
current project it is anticipated that 18 month time period and 50 patients will be
focused and recruited for the study.
4.0 Critical Assumption and Constraints
Assumption
The major assumption taken for the project is that all the people are suffering from the
same level of pain and problem. This is assumed because of the fact that this
assumption will help the people in assessing the fact that the treatment will also be
same for the entire patient as the level of pain is same.
Another major assumption is that the treatment of the pressure ulcer will be measured
with the investigating changes in the size of the ulcer and its formation. Also, in
addition to this the time of nursing and the level of carer engagement in the ulcer
prevention will be considered.
Constraints
The one of the most important and crucial constraint in this project is the fact that every
person is different and their needs are also different. Thus, it is not necessary that what
is good for one patient will also be good for the other patient. Hence, this restricts the
treatment of the patient in good and effective manner.
Another major constraint in the treatment of the pressure ulcer is the implementation of
the technology within the use of treatment of ulcer. This is majorly pertaining to the
fact that the technology is hard to implement as this involves a high cost of implanting
the system within the treatment of the patients. Thus, this might restrict the treatment of
pressure ulcer or might involve some restriction.
In addition to this another major constraint is the technology and its knowledge and this

is due to the fact that even if the technology is being implanted then also training need
to be provided to the carer and if they will not be able to understand the technology in
proper manner then this might cause some problem in the treatment.
5.0 Preliminary Project Requirements
Objective and mission- this is the most important requirement for the project because if
the objective and mission will not be clearly stated then the people will not know that
how they have to operate the patients and take care of them. Thus, this is the most
essential requirement for project manager to ensure that every person has clarity for the
goal that is to be attained.
Management structure- this is the most important requirement for the success of the
project. This is because if the management will not be good then the project cannot be
executed in good and proper manner. Also, the people working in this project need to
make sure that there is proper clarity of work and all the roles and duties are assigned
in proper and effective manner.
Legal requirement- this is also an important requirement for the project as this includes
the entire legal requirement which need to be fulfilled by Peninsula Community. The
legal requirement is necessary because this include the risk of life of a person. Thus,
the company must ensure all the legal formalities relating to the life of patient.
Finance- this is also an important requirement for the success of project because
without finance no single work can be done. The finance or the money is the most
important thing for the operation in the project as this will not be attained if enough
money is not there.
7.0 Budget Estimate and Financial Analysis
Estimated Budget is $50,000
9.0 Potential Risks
Contractual risk- this is the most important risk which is faced by the company. This is
majorly pertaining to the reason that there are many contracts which is signed with
many different third parties. Sometimes there are many risks which might be faced by
the Peninsula Community in managing the different client.
Technological risk- this is also a major risk which is being faced by the company in
implementing the technology within the project. This is because of the reason that the

technology is necessary to be used in the treatment of the patients.
Security risk- this is also another major risk which may be faced by the company in the
execution of the project. This is because the life of the patient is at risk and it is
necessary for the project manager to ensure that the entire patient and their information
are safe and secured.
Pressure
Ulcer
Initiation Planning Execution Monitorin
g
Determinin
g the
project
requirement
Closure
Developing
team
Assigning
roles to
team
members
Identificati
on of
different
roles
1.1.3
Formulatio
n of budget
Charter
project
preparation
Critical
factor
identificatio
n
Employee
training
Allotment
of
resources
Performanc
e
managemen
t cost
Performanc
e quality
managemen
t
Test
conduction
Identificati
on of bugs
Managing
the risk
Selection of
tool for
monitoring
of project
Compatibili
ty
identificatio
n
Project
review
Suggestion
for
improveme
nt

Task Mode Task Name Duration Start Finish Predecessors

Manually
Scheduled Initiation 38 days Thu 5/7/20 Mon 6/29/20
Auto
Scheduled developing the team 16 days Thu 5/7/20 Thu 5/28/20
Auto
Scheduled
assignment of various role to
team members 12 days Fri 5/29/20 Mon 6/15/20 2
Auto
Scheduled identification of different roles 10 days Tue 6/16/20 Mon 6/29/20 3
Auto
Scheduled planning 49 days Tue 6/30/20 Fri 9/4/20
Auto
Scheduled
determination of project
requirement 12 days Tue 6/30/20 Wed 7/15/20 4
Auto
Scheduled formulation of budget 12 days Thu 7/16/20 Fri 7/31/20 6
Auto
Scheduled charter project preparation 8 days Mon 8/3/20 Wed 8/12/20 7
Auto
Scheduled critical factor identification 17 days Thu 8/13/20 Fri 9/4/20 8
Auto
Scheduled execution 43 days Mon 9/7/20 Wed 11/4/20
Auto
Scheduled employee training 10 days Mon 9/7/20 Fri 9/18/20 9
Auto
Scheduled allotment of resources 20 days Mon 9/21/20 Fri 10/16/20 11,9
Auto
Scheduled performance management cost 4 days Mon 10/19/20 Thu 10/22/20 12
Auto
Scheduled
performance quality
management 9 days Fri 10/23/20 Wed 11/4/20 13
Auto
Scheduled monitoring 27 days Thu 11/5/20 Fri 12/11/20
Auto
Scheduled test conduction 6 days Thu 11/5/20 Thu 11/12/20 14
Auto
Scheduled identification of bugs 5 days Fri 11/13/20 Thu 11/19/20 16
Auto
Scheduled managing the risk 6 days Fri 11/20/20 Fri 11/27/20 17
Auto
Scheduled
selection of tool for monitoring
of the project 10 days Mon 11/30/20 Fri 12/11/20 18
Auto
Scheduled closure 15 days Mon 12/14/20 Fri 1/1/21
Auto
Scheduled compatibility identification 8 days Mon 12/14/20 Wed 12/23/20 19
Auto
Scheduled project review 5 days Thu 12/24/20 Wed 12/30/20 21

Auto
Scheduled suggestion for improvement 2 days Thu 12/31/20 Fri 1/1/21 22

TASK 2
Mendelow matrix
The stakeholder is the one who are interested in the working and development of the
project. These are the people who are working on the success of the company and the project in
such a way that the project gets successful and the stakeholder gets what they need to attain
(Hoobler and et.al., 2018). The mendelow matrix is the one which help the project in analysing
the different stakeholder groups and this is done on the basis of power and interest which they
hold on the project. This is very essential for the project manager to have defined all the power
and interest of all different stakeholders because every stakeholder has different set of power and
interest within the project and it is necessary for the project to take care of all the needs of the
stakeholder. This is necessary because of the reason that if the stakeholder will not be satisfied
and if their interest will not be attained then they will not work in proper and effective manner.
Hence the working of the project might be affected and for this it is essential for the company to
satisfy the interest of all the stakeholders.
In accordance with the Mendelow matrix the stakeholder are divided in four different
categories that is the one which is having high power and high interest, second is high power low
interest that is keep satisfied. The third one is the low power and high interest which is keep
informed and the last one is the low power and low interest which is monitor. In accordance to
this matrix the four stakeholders being identified are project manager, project sponsor, resource
manager and the project team member (Eybers and Hattingh, 2018). These entire four
stakeholders are the major stakeholder for the success of the project and their power and interest
are different in the project.
The major responsibility of the project manager is to manage all the different activities
being undertaken in the management of the project. This is because the manager is the one who
ensures that the right activity is being allotted to right person having needed skills and
knowledge. The power and interest of the project manager is both high and these need to be
managed closely for the success of the project.
Another major stakeholder of the project of pressure ulcer is the project resource
allocator and the major responsibility of this stakeholder is of the allocating the resources to the
different activities which are being undertaken in the project (Schaltegger and Wagner, 2017).
The resources are very less and these need to be used in wise and optimal manner. Thus, the

power of the resource allocator is high but they not have much interest in the project. This is
because of the fact that their major responsibility is to allocate the resources in optimal manner
so that the project gets successful. Thus, they come in the category of keep satisfied as they do
not have much interest in the project so they are satisfied with the working in the project
(Shanafelt, Goh and Sinsky, 2017).
The other stakeholder that is project sponsor are the one who invest in the project and
finance the project so that its entire requirement can be met and this comes under the category of
low power and high interest that is keep informed. This is because the interest of the sponsor is
of success of the project as they are investing the money in it but they are not given much power
within the project.
The last stakeholder is the project team and these are the most important stakeholder as
these are the people who actually work on the project and its completion. The team of the project
is the most important stakeholder but comes under the category of monitor that is low power and
low interest under the Mendelow matrix. This is majorly pertaining to the fact that if these
stakeholders will not work in proper and effective manner then the project will not be successful.
Thus, the success of the project only depends on the people who are working on it (Whelan and
Fink, 2016). If the team will not be made in effective and efficient manner and if talented and
knowledgeable people are not there in the project then the project will not be in the manner as it
is intended.

Stakeholder Analysis
The entire stakeholders have different role and responsibilities within the project
completion and thus, this depends over the power and interest they have in the project. The major
responsibility of the project manager is to assign the roles and responsibilities to the other people
working on the project. Also, this includes the management and coordination of all the work and
activities being assigned and carrying on in the project. On the other side the major responsibility
of another stakeholder that is project sponsor is to provide for the money and finance in order to
manage the operations taking place in the project (Elsaid, Salem and Abdul-Kader, 2017). The
major role of the sponsor is to give money in the project and its successful completion only. The
other stakeholder is the resource allocator and the major responsibility of the allocator is to
allocate the resources to various department of the project. This resource allocation is very
essential because of the fact that the resources are very less and if it is not used in optimal
Keep Satisfied
RESOURCE
ALLOCATOR
Manage Closely
PROJECT MANAGER
Monitor
PROJECT TEAM Keep Informed
PROJECT SPONSOR
Power
Interest
Low
Low High
High

manner then this can have problem in success of the project (Elsaid, Salem and Abdul-Kader,
2017).
TASK 3
Risk assessment of the project
In the management and completion of the project there are many different types of risk
which are being faced by the company. This is majorly because of the reason that the project is
continued in the environment which is very dynamic and changing in nature. Hence, there can be
many different types of risk which can be faced by the company. The risk is the uncertain or
contingent situation which may occur and this may involve or occur because of some future
happening.
The major project deliverable is the quality of the service to be provided to the patient or
sufferer of pressure ulcer. This is the major deliverable because if the quality service will not be
given to the patient then they will not like the treatment and it is possible that the project fails.
Another major deliverable is the cost and this is the deliverable because this cost is being
charged to the consumer or the patient coming to the place and it is very essential for the project
to assess the right cost and to charge it in proper manner to the consumers (Amin, Kamal and
Sohail, 2016).
The assessment of risk is very much essential because of the fact that if the risk will be
assessed in advance then this will help the project manager to find out ways of managing and
mitigating the risk. Also, there are many different stages in the risk assessment and these needs
to be followed by the project manager at time of completing the project. The first step is
identifying the hazard that is to identify all the activities which may result in some problem and
then the next step is to decide the harm which that activity can do on the project and its
completion. The next step is to assess the risk and then to take action for the mitigation or
removal of the risk. Further the last step is to make the record of the risk so that in future it can
be reviewed for the future project and references.
The major mitigation strategy for the minimization of the technological risk is to give
proper education and training to the employees and people working on the project (Akgün,
2020). This is a mitigating strategy because the training will help the people in learning on how
to use the technology for the treatment of the pressure ulcer. Also, this training will help the

people in learning the fact that how the technology can assist and make the work and problems
of the patients easier to be solved. Another major risk which was seen was the security risk and
for mitigating this risk the most important thing is to sign a no objection certificate from the
patient (Lai, Hsu and Li, 2018). This is necessary because of the fact that when the Peninsula
Community Health to have some proof or safety against the treatment of the patient. Thus, this
will have evidence against the security of the life of the person getting treated under the project.
The major dimension of the risk assessment and management and mitigating the risk is to
manage the contractual risk. This is important because of the fact that if the contracts are not
managed in proper and effective terms then the working will not be good and effective (Bjorvatn
and Wald, 2018). Also, the proper contracts bind the people in managing the work in proper
manner and this will also motivate the people in working in effective manner. Also it is
recommended to the Peninsula Community Health it is very essential to the companies to have
effective use of contract and these contracts must be made in clear and effective manner. There
need to be clarity of work because of the fact that the contract make it clear that what all are the
obligation of the project and what need to done by the other people in case of any mishap or
emergency.
Also, this risk assessment also requires some of the legal and non- legal problems as this
includes the major risk that is risk of life of the person. This is because here the patient comes for
the treatment of pressure ulcer and also there can be risk of life of person. Hence, it is very
essential for the project manager and other team member to have in advance all the legal and
non- legal steps being ready. This is necessary because of the fact that this will help the project
to handle any of the problems being faced because of any of the discrepancy or in case of
emergency.
TASK 4
Project team development and structuring the project
The development of the project team and proper structure is very essential for the project
manager. This is essential because of the fact that the project initiation requires a lot of decision
to be taken. The most important thing is the formation of the team and this is the most important
thing because of the fact that if the team will not be formed in proper and effective manner then
this will affect the productivity and success of the project (Guttenberg, 2020). The team of the

project includes the people who will work in the development and completion of the project in
successful manner. For the success of the project the team is being formulated by using the
method of Tuckman team development theory and under this first the team is formed that is the
first stage is forming.
Under this stage the people who will be working on the same project are grouped
together (Coulon, Barki and Paré, 2019). The next stage is the storming and under this stage the
group members are allowed to talk to each other so that they gets familiar with one another and
this is important because this help the people in having interaction among them. Another stage is
norming and under this the rules and regulation are being formed by the team leader and this is
important because of the fact that this will give a guidance to the team members that how they
have to perform their work. The last stage is performing under which the team actually perform
the activities which are required to be performed in order to attain the objectives of the business.
Event with addition to the formation of team another important thing is to clearly define
the roles and responsibilities of the people working in a team. This is very much essential
because of the reason that if the roles and responsibilities will not be clearly defined then all the
employees will know what all work they have to do and perform (Natvig and Stark, 2016). Also,
this clearly defined roles and responsibilities make it clear to the team members and there is no
duplication of the work. And this ensures that all the employees or the team members make the
work in proper and effective manner.
Also, other than following the Tuckman team development theory the project manager
also need to focus on the communication taking place among the team members. This is essential
because of the reason that the communication is the only medium through which the people can
share their views and information with one another. Hence, for the success of the project of
treatment of pressure ulcer by Peninsula Community Health it is essential for them to promote
clear and understandable communication among the people working on the project. It is so
because of the communication will not be clear than they will not be able to understand talking
of one another.
Thus, this will hamper the working and treatment of the person. Thus, it is very much
essential for the success of the project that the communication is in clear and unambiguous terms
(Guinan, Parise and Langowitz, 2019). Also, this clear communication will ensure that each
person understand the objective and aim of the company in the same manner which the project

manager need to make them understand. This is essential because of the fact that if the
employees or the team member will not work in intended manner then the working will not be
effective. Thus, this will not help the project to attain its aim of treating the people suffering
from pressure ulcer.
CONCLUSION
In the end from the whole study it is summarised and evaluated that project management
is very essential for the success of the whole project. This is majorly pertaining to the fact that if
the project will not be managed in effective and efficient manner then the project will not be
successful. Thus, the present report stated the project making of the Peninsula Community
Health which is trying to find treatment of pressure ulcer. Thus, the report stated that business
case first in which it discussed about the assumption and constraints of the business. Further it
also discussed about the different risk being faced at time of the execution of the project. Also, it
highlighted the stakeholder in accordance with the Mendelow matrix and this grouped the
stakeholder on basis of power and interest. Also, further the risk assessment was done and in that
some of the risk mitigating strategies were discussed like giving training and education to the
employees, clear contract and terms and condition and many other strategies. In the end the
project team was developed with help of the Tuckman team development theory.

REFERENCES
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Management. 36(6). pp.876-888.
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