Project Management: Status, Timeline, Cost, and Adjustments

This report examines the status of a project, including the timeline, cost variations, resource changes, and adjustments made. It provides insights into project management and the challenges faced in real-time projects.

Running head: PROJECT MANAGEMENT
Project management
Name of the student
Name of the university
Author note

1PROJECT MANAGEMENT
Table of Contents
Introduction................................................................................................................................2
Project status..............................................................................................................................3
Project timeline......................................................................................................................3
Variation in cost.....................................................................................................................7
Resource changes...................................................................................................................7
Slipping tasks.........................................................................................................................8
Details of all adjustments...........................................................................................................9
Personal reflection....................................................................................................................10
Bibliography.............................................................................................................................11
Appendices...............................................................................................................................13
An updated milestone plan (as an appendix).......................................................................13
An updated task list (as an appendix) and who is responsible for each task.......................14
A revised Gantt chart (as an appendix)................................................................................15

2PROJECT MANAGEMENT
Introduction
This report has aimed to examine the status of the project undertaken. The initial plan
of the project was to relocate a family to Perth from the Queensland Sunshine Coast. The
family consists of four members, out of which two members are children and remaining two
are adults. Relocation had been performed to facilitate Jeff to move to a different job where
he has been appointed as the marketing director. The job location is in Perth. Initially, it was
necessary to relocate within seven days but the main issues were that they family needed to
vacate their existing house by 20th January. The initial project plan was developed to
complete the overall relocation within four days by using crashing technique to reduce the
time by allocating more resources. The report has developed the status report on the
relocation to examine the completion of important milestones in the project, the slips and
delays in the project. Australia has been hit by the worst epidemic in years which has made
Kelly ill. This means that no tasks can be assigned to Kelly. On the other hand, the truck
carrying the belongings have broken down in a remote place near the western Australian
border and it has taken three days to repair the truck. This has caused a delay in furniture
arrival to 30th January and the report has addressed all these variations from the original plan
to develop status plan.

3PROJECT MANAGEMENT
Project status
Project timeline
WBS Task Name Duration Start Finish Cost
Baseline
Duration
% Complete Actual Duration
0
Relocating with family
to a new house
23.5 days
Tue 01-
01-19
Thu 31-
01-19
$ 19,960.00 25 days 78% 18.43 days
1 Initiation phase 5 days
Tue 01-
01-19
Mon 07-
01-19
$ 1,920.00 5 days 100% 5 days
1.1
Development of
initial plan for relocation
3 days
Tue 01-01-
19
Thu 03-01-
19
$ 1,200.00 3 days 100% 3 days
1.2
Making the financial
plan for relocation
2 days
Fri 04-01-
19
Mon 07-
01-19
$ 720.00 2 days 100% 2 days
1.3 Milestone 1:
Completion of initiation
0 days Mon 07- Mon 07- $ 0.00 0 days 100% 0 days

4PROJECT MANAGEMENT
phase 01-19 01-19
2 Planning phase 7 days
Tue 08-
01-19
Wed 16-
01-19
$ 2,560.00 7 days 100% 7 days
2.1
Making plan as per
the required time
3 days
Tue 08-01-
19
Thu 10-01-
19
$ 1,200.00 3 days 100% 3 days
2.2
Making plan for the
required budget
2 days
Fri 11-01-
19
Mon 14-
01-19
$ 720.00 2 days 100% 2 days
2.3
Developing plan for
managing risks
2 days
Tue 15-01-
19
Wed 16-
01-19
$ 640.00 2 days 100% 2 days
2.4
Milestone 2:
Completion of planning
phase
0 days
Wed 16-
01-19
Wed 16-
01-19
$ 0.00 0 days 100% 0 days
3 Execution phase 10.5 days Thu 17- Wed 30- $ 14,440.00 11 days 76% 8 days

5PROJECT MANAGEMENT
01-19 01-19
3.1
Solicitor
appointment
1 day
Thu 17-01-
19
Thu 17-01-
19
$ 320.00 1 day 100% 1 day
3.2 Identifying surveyor 2 days
Fri 18-01-
19
Mon 21-
01-19
$ 800.00 2 days 100% 2 days
3.3
Making booking for
the new house
3 days
Tue 22-01-
19
Thu 24-01-
19
$ 1,200.00 3 days 100% 3 days
3.4
Vacating the present
house
1 day
Fri 25-01-
19
Fri 25-01-
19
$ 720.00 1 day 100% 1 day
3.5
Moving to the new
house with all
belongings
2.5 days
Sun 27-01-
19
Tue 29-01-
19
$ 11,400.00 1 day 40% 1 day
3.6 Milestone 3:
Completion of execution
1 day Tue 29-01- Wed 30- $ 0.00 0 days 0% 0 days

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phase 19 01-19
4 Closure phase 2 days
Tue 29-
01-19
Thu 31-
01-19
$ 1,040.00 2 days 0% 0 days
4.1
Settling to the new
house
2 days
Tue 29-01-
19
Thu 31-01-
19
$ 640.00 2 days 0% 0 days
4.2
Completing paper
works
1 day
Tue 29-01-
19
Wed 30-
01-19
$ 400.00 1 day 0% 0 days
4.3
Milestone 4:
Completion of closure
phase
0 days
Wed 30-
01-19
Wed 30-
01-19
$ 0.00 0 days 0% 0 days
Table 1: Status report

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Variation in cost
Name Actual
Cost
Remaining
Cost
Baseline
Cost
Cost Cost
Variance
Initiation phase $ 1,920.00 $ 0.00 $ 1,920.00 $ 1,920.00 $ 0.00
Planning phase $ 2,560.00 $ 0.00 $ 2,560.00 $ 2,560.00 $ 0.00
Execution phase $ 4,610.00 $ 9,830.00 $ 9,320.00 $ 14,440.00 $ 5,120.00
Closure phase $ 0.00 $ 1,040.00 $ 1,040.00 $ 1,040.00 $ 0.00
Table 2: Change in Cost
Initiation phase Planning phase Execution phase Closure phase
$ 0.00
$ 2,000.00
$ 4,000.00
$ 6,000.00
$ 8,000.00
$ 10,000.00
$ 12,000.00
$ 14,000.00
$ 16,000.00
Chart Title
Remaining Cost Actual Cost Baseline Cost
Graph 1: Change in Cost
Resource changes
Name Start Finish Remaining Work
Project manager Tue 01-01-19 Wed 30-01-19 8 hrs
Finance manager Fri 04-01-19 Mon 14-01-19 0 hrs
Risk analyst Tue 15-01-19 Wed 16-01-19 0 hrs

8PROJECT MANAGEMENT
Solicitor Thu 17-01-19 Thu 17-01-19 0 hrs
Workers Fri 25-01-19 Thu 31-01-19 28 hrs
Truck mechanic Mon 28-01-19 Tue 29-01-19 12 hrs
Table 3: New resource added
Slipping tasks
Name Start Finish %
Complete
Remaining
Work
Resource
Names
Milestone 3:
Completion of
execution phase
Tue 29-
01-19
Wed 30-
01-19
0% 0 hrs
Table 4: Slipping tasks
12
-
01
-
19
13
-
01
-
19
14
-
01
-
19
15
-
01
-
19
16
-
01
-
19
17
-
01
-
19
18
-
01
-
19
19
-
01
-
19
20
-
01
-
19
21
-
01
-
19
22
-
01
-
19
23
-
01
-
19
24
-
01
-
19
25
-
01
-
19
26
-
01
-
19
27
-
01
-
19
28
-
01
-
19
29
-
01
-
19
30
-
01
-
19
31
-
01
-
19
0 hrs
20 hrs
40 hrs
60 hrs
80 hrs
100 hrs
120 hrs
140 hrs
160 hrs
Remaining Cumulative Work
Remaining Cumulative Actual Work

9PROJECT MANAGEMENT
Details of all adjustments
During the execution of the project, there has been deviation in the actual project time
and status even after the crashing. The crashing facilitated in reducing the time of the project
by allocating more resources. In this scenario, due to the breakdown of the truck there has
been delay in moving of all goods and furniture to the Perth. There has been a delay of three
days due to the breakdown on the border of Western Australia. This is the reason that there
has a significant change in the timeline of task from 3.6 onwards. The project status date was
chosen as 27th January, 2018 and it was the expected finish date. However, it can be seen that
project has achieved only 78% completion and one of the tasks is progress. Moving to the
new house is still going on and only 25% of this task has been completed. Crashing has been
used in this task to reduce the duration of the task and reduce the overall timeline. The
incorporation of truck mechanic as an excess resource has reduced the original of 4 days to
2.5 days. However, further addition of resources would increase the overall cost of the
project.
This incident has increased the overall cost of the project by $ 5,120.00 and this is
necessary so that the lost time could be made up. There has also been delay in the closure
phase of the project where the tasks have not commenced due to its dependency on the
previous tasks. There has been 1.5 day of increase in the overall time span of the project. The
earlier adjustment of the project was proposed to reduce the time span of the overall project.
However, the use of the excess resources was not the ideal solution of the project. The study
clearly shows that the milestone 3 is slipping due to the delay in the final stage of the project.
The difference in the forecasted finish date and the baseline finish date shows that excess will
have to be used as a contingency risk to meet the deadline.

10PROJECT MANAGEMENT
Personal reflection
I have been engaged with this relocation project of moving a family from Queensland
to Perth. Jeff, one of the two adults is relocating due to a new job offer. The project timeline
has already been developed based on the requirement but there has been delay in the project
due to breakdown of the truck on the borders of Western Australia. I have gained vast
amount of knowledge regarding different aspect of managing a project which consists of
tracking of project timeline, developing status report, checking completion of different stages
of tasks and analysing the delay in the project. Contingency and unknown risk factors have to
be taken into account while developing the project timeline. I have learnt about the concept of
buffer time and its use in keeping the project on track. I have learnt to update changes and
compare it to the baseline of the project. The use of contingency plan to solve the issues in
the project delay is one of the most vital learnings for me. I have little idea about delay and
slippage but this project has given enough knowledge that would help in future projects to
evaluate delay and slippage.
I have gained immense knowledge and skills from this project which has provided an
overview of the real-time issues in practical projects. I have to be prepared with contingency
plans and risk management plan to avoid delays and use buffer time to make sure that the
overall delay does not affect the baseline time of the project. Change management can be of
different types and this project has provided a value experience on managing changing within
projects effectively. The experience and knowledge that I have gained in the project would
help me in professional projects. In this given project, I have learnt the use of tracking of
different activities which can be beneficial in my professional career as a project manager.

11PROJECT MANAGEMENT
Bibliography
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
de Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its
effects on project success: Cross-country and cross-industry comparisons. International
Journal of Project Management, 33(7), pp.1509-1522.
Tonchia, S., 2018. Project Execution. In Industrial Project Management (pp. 241-267).
Springer, Berlin, Heidelberg.
Dang, X., Scotcher, J., Wu, S., Chu, R.K., Tolić, N., Ntai, I., Thomas, P.M., Fellers, R.T.,
Early, B.P., Zheng, Y. and Durbin, K.R., 2014. The first pilot project of the consortium for
top‐down proteomics: a status report. Proteomics, 14(10), pp.1130-1140.
Singh, A., 2014. Resource constrained multi-project scheduling with priority rules & analytic
hierarchy process. Procedia engineering, 69, pp.725-734.
Wilson Jr, J.F. and Honeycutt, G.T., Pride Falls, LLC, 2015. Pre-constructed building unit
construction and transportation structure and method. U.S. Patent 9,062,451. \
Braglia, M. and Frosolini, M., 2014. An integrated approach to implement project
management information systems within the extended enterprise. International Journal of
Project Management, 32(1), pp.18-29.
Hu, X., Cui, N. and Demeulemeester, E., 2015. Effective expediting to improve project due
date and cost performance through buffer management. International Journal of Production
Research, 53(5), pp.1460-1471.

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Hu, X., Cui, N., Demeulemeester, E. and Bie, L., 2016. Incorporation of activity sensitivity
measures into buffer management to manage project schedule risk. European Journal of
Operational Research, 249(2), pp.717-727.
Carstens, D.S., Richardson, G.L. and Smith, R.B., 2016. Project management tools and
techniques: A practical guide. CRC Press.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.

13PROJECT MANAGEMENT
Appendices
An updated milestone plan (as an appendix)
WBS Task Name Duration Start Finish
1.3
Milestone 1: Completion of
initiation phase
0 days Mon 07-01-19 Mon 07-01-19
2.4
Milestone 2: Completion of
planning phase
0 days Wed 16-01-19 Wed 16-01-19
3.6
Milestone 3: Completion of
execution phase
0 day Tue 29-01-19 Wed 29-01-19
4.3
Milestone 4: Completion of
closure phase
0 days Wed 30-01-19 Wed 30-01-19

14PROJECT MANAGEMENT
An updated task list (as an appendix) and who is responsible for each task

15PROJECT MANAGEMENT
A revised Gantt chart (as an appendix)