Project Management for SCM Implementation at Woolworths Limited

This article discusses the project management plan for the implementation of Supply Chain Management system at Woolworths Limited. It covers topics such as legal obligations, routine workplace documentation, measuring project work outputs, organizational policies and procedures, communication plan, routine activities, creating a project plan, and project finalization activities.

Running head: PROJECT MANAGEMENT
Project Management
Name of the student:
Name of the university:

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Part A
1. Usefulness of using legal obligation
During the design and development of any project the organizations are required to
follow specific legal obligations. A project would face major issues if they fail to follow Trade
Practice Act 1974 that was outmoded by the competition and consumers ACT launched in 2011,
1st January and it is the content of Australian Consumer’s Law.
It provides standard form of consumer’s contracts with a guaranteed consumer right law
while they buy products or avail services from the organizations. It contains rules of lay by
agreement and also provides a national level safety law and enforcement systems. Moreover, the
legal obligations guide the project team members to conduct a fair business level practice,
advertisement practices and marketing practices. Apart from this, a large project can obtain
brand identity if they follow the legal obligations. It provides transparency, high privacy, and
secured payment methods while confirming transaction.
2. 2 Routine pieces of Workplace documentation
2.2.1 Woolworths Limited:
Woolworths Limited principle and policies
 Safety and health policy
Contract level documentation
 Work, health and safety documentation- principle contract and trade contract

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Safety induction modules
 Office contractors (Sept 2016: version)
 Energy providers (July 2014: Version)
 Merchandisers and demonstrators (Sept 2013: version)
2.2.2 Workplace documentation of ABC private limited
Policies
 Disease prevention strategies
 Government relation policy
 Global anticorruption policies
Human right statements
 Non-discriminated healthcare services for the associates
 Photos and video usage policies
3. The project chosen for Woolworths Limited is design and development of one module
of ERP system (Supply Chain Management system). How SCM will help to establish a
successful interactive platform between the suppliers and buyers will be communicated. In order
to design, develop and implement a successful project outcome the mission, vision, strategies
and the concept proposal for that particular project will be discussed with the project sponsors to
calculate the actual financial measurement that is needed. Apart from this, aim, goal and project
objectives will be discussed to the project team members.
Question 1: what are the benefits of SCM system in business decision making?

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Question 2: How the business efficiency will increase though this approach?
4. Measuring project’s work outputs
WBS Task Name Duration Resource Names Cost
0 Schedule for SCM
implementation 46 days $254.00
1 Designing statement of work
for SCM design 6 days Project manager $30.00
2 Assigning project team 8 days Project manager $30.00
3 Project prototype design 5 days designer $25.00
4 Milestone 1: Project prototype
outline submission 0 days $0.00
5 Simulation 6 days system developer $22.00
6 Prototype testing 6 days tester $20.00
7 Milestone 2: Completion of
project testing 0 days Project manager $30.00
8 Database connectivity 5 days designer, system
developer $47.00
9 Final SCM project acceptance
testing 5 days tester $20.00
10 Final implementation of the
SCM project 5 days Project manager $30.00
Figure 1: Project budget
(Source: created by author)

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5. Research any relevant organizational policies and procedures
Negotiation work: This is the most appreciable way that helps Woolworths Limited to
accomplish all needful project outcomes fairly. In other words, negotiation is a dispute resolving
process or procedure of setting business deals.
Planning work: Before initiating the SCM development project the input and expected
outcomes from the project should be planned accordingly.
Undertaking work: For accomplishing the SCM implementation project the large
project should be divided and distribute among the team members according to their skills and
knowledge.
6. Communication plan
Piece of information Method of communication Person to deliver
information
Project status/progress report Email, PPT and face to face
meeting
Project manager
Conflict resolving policies Email, PPT and face to face
meeting
HR manager
7. Routine activities
 Immediate checking the current status of the project
 Feedback gathering from internal consumers
 Change management planning and implementation

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8. Creating a project plan
WBS Task Name Duration Start Finish
0 Schedule for SCM
implementation 46 days Mon 11/12/18 Mon 1/14/19
1 Designing statement of work for
SCM design 6 days Mon 11/12/18 Mon 11/19/18
2 Assigning project team 8 days Tue 11/20/18 Thu 11/29/18
3 Project prototype design 5 days Fri 11/30/18 Thu 12/6/18
4 Milestone 1: Project prototype
outline submission 0 days Thu 12/6/18 Thu 12/6/18
5 Simulation 6 days Fri 12/7/18 Fri 12/14/18
6 Prototype testing 6 days Mon 12/17/18 Mon 12/24/18
7 Milestone 2: Completion of
project testing 0 days Mon 12/24/18 Mon 12/24/18
8 Database connectivity 5 days Tue 12/25/18 Mon 12/31/18
9 Final SCM project acceptance
testing 5 days Tue 1/1/19 Mon 1/7/19
10 Final implementation of the SCM
project 5 days Tue 1/8/19 Mon 1/14/19
Figure 2: Schedule for the SCM implementation project
(Source: created by author)

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9. Opportunities to the project
 It will give high rate of business efficiency to reduce cost effects
 It will raise the business outputs by boosting cooperation and lowering the delay
in processes.
 It also enhance the overall network of supply chain
Part B
1. Planning and documenting a project
With the development of top level project planning documentation a project initiation
document can be created. Though, for physical logistic operations involved to multiple agencies
the identification and clarification of initiation documentation is required by Woolworths
Limited. In order to implement SCM system the company should establish contract with the
vendors (software) and supplier (hardware). The main objective of the company is to increase the
business efficiency by establishing relationship with the suppliers directly. The project will be
conducted under the supervision of assigned project manager and system designer.
2. Documentation
The main project deliverable should be divided into small phases and assigned to
different stakeholders. The phases to be followed accordingly by the project manager and team
members include project initiation, planning, execution, monitoring and closure. However,
before final implementation of the project the project manager should give approval to the plan.

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Figure 3: Schedule after setting baseline
(Source: create u author)
3. Examine impact that project changes could have on the outcomes
During the ongoing phase of the SCM implementation project, scope may cause over
allocation of time and overrunning budget. However, before final implementation the internal
consumers will be interacted to identify the needful modifications. The change management
activities should consider those factors. The final outcome can be impacted either positively or
negatively by the change management project. Sudden change can cause internal conflicts,
managerial and functional issues. Regularly the project status should be assisted and the plan
needs to be updated accordingly.
4. Project finalization activities
The financial, legal and contractual obligations should be considered by the project
managers to the supplier companies or software vendors to avoid future conflicts. Before
finalizing the project the activities that are to be kept in mind include release of the project team,
final payment accomplishment, post project evaluation, risk mitigation approaches, measuring

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consumers satisfaction and schedule and budget management plan. Lastly, the project manager
and the executive of Woolworths Limited need to approve the project.